Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Please note that the agendas prodvided on this page are tentative and may need to be adjusted without notice. Official Agendas will always be emailed prior to the event date through the email associated with your robotevents account. Please make sure to keep your contact information current. 

Event Type:

Scrimmage: An unscored event geared towards helping students to better understand how the current season game is played.
The scrimmage is not counted towards the team's required participation.
Teamwork Challenge Qualification: A scored event that counts towards the team's finals standings and required participation. This event will only offer teamwork skills matches only. 
Finals: A scored event that will include an additional set of teamwork matches that count towards the team's final's sedding and required participation. The event will offer autonmous and driver's skills matches. The event will inlcude the finals seeding and determine the overall league winners for teamwork and autonomous skills. 
Workshops: The league will offer targeted workshop sessions after most events. Attendance to these workshops are optional and will not count towards your team's rankings. These workshops will last approximately two hours depending on the focus. 

Scrimmage Schedule

(September 21)

8:15 AM - Event Location Opens
8:30 AM - Team Check In Opens
9:00 AM - Team Inspection
9:30 AM - Opening Ceremonies
9:45 AM - Driver's Meeting
10:00 AM - Scrimmage Matches
12:00 PM - Closing Remarks / Clean up

Ranking Sessions

October 19, November 16, December 14 (part of finals session)

8:15 AM - Event Location Opens
8:30 AM - Team Check In Opens
9:00 AM - Team Inspection Opens
9:30 AM - Opening Ceremonies
9:45 AM - Driver's Meeting
10:00 AM - Teamwork Challenge Matches
11:00 AM - Snack Intermission
11:30 AM - Teamwork Challenge Matches Continue
1:00 PM - Tournament Closing Remarks
1:00-2:00 PM - Workshop Session *Optional Attendance, Select Dates, Topics to be announced

Finals

December 14

8:15 AM - Event Location Opens
8:30 AM - Team Check In Opens & Inspection
9:15 AM - Opening Ceremonies
9:30 AM - Driver's Meeting
9:45 AM - Teamwork Challenge Matches (Ranking Session)
12:00 PM - Lunch Intermission
12:30 PM - Driver & Autonomous Skills Matches
3:00 PM - Finals Matches
3:30 PM - Awards Ceremony
4:00 PM - League Closing Remakrs / Clean up

Volunteer

Please reach out to the event partner if you would like to volunteer for one of these roles!

Emcee

Description: Provide play-by-play during the tournament and informative program knowledge between matches. Add enthusiasm and energy, as well as a high level of engagement and understanding, for all event participants.

Activity Level: High (physical), constant standing or walking.

Experience Level: Advanced. Experience is preferred but not required.

Skills:

• Outgoing and charismatic communication style to engage and energize the audience
• Work as a team with other volunteers
• Think quickly and improvise

Field Reset

Description: Accurately reset the competition field after each match and assist the Field Manager or Head Referee as needed. Note: students with high energy and younger children do well.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience is needed.

Skills:

• Ability to review field diagrams to place game objects in correct locations on the competition field
• Move quickly around the field
• Good listening skills

Head Referee

Description: Organize and oversee all Scorekeeper Referees. Interpret and consistently enforce the rules of the game to score each match upon completion. Act as the final authority for any disputes or rulings. Train Scorekeeper Referees as needed.

Activity Level: High (physical), constant standing or walking.

Experience Level: Advanced. Certification required. Must be at least 20 years old for V5RC events and at least 16 years old for VIQRC events.

Skills:

• Apply knowledge of the game and rules
• Lead a team effectively
• Interact positively with students and coaches
• Arbitrate disputes fairly and quickly deescalate arguments

Inspector

Description: Conduct inspections to verify that robots comply with the rules and specifications outlined in the game manuals.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Basic knowledge of robot construction and familiarity with V5RC & VIQRC parts is helpful, but not mandatory.

Skills:

• Collaborate with others as a team
• Attention to detail
• Follow inspection checklist

Judge

Description: Evaluate student teams through interviews, Engineering Notebooks, and on-field performance. Present awards as needed.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Intermediate. Some robotics judging experience is helpful but not necessary. Must be at least 18 years old and not part of a V5RC team for all V5RC events. Must be at least 21 for all VURC and VAIRC events. Must be at least 18 for VIQRC events. Younger volunteers ages 16-17 may be VIQRC Judges if paired with another Judge who is 18 or over.

Skills:

• Attention to detail
• Impartiality
• Communicate effectively

Judge Advisor

Description: Train and assist volunteer Judges as they evaluate student teams through interviews, review Engineering Notebooks, observe on-the-field performance, and present awards as needed. Facilitate the Deliberation process for judged awards, and serve as a Judge as needed.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Advanced. Previous Judge experience is strongly recommended. Certification required. Must be at least 20 years old for V5RC and VIQRC events, and at least 21 years old for VURC and VAIRC events.

Skills:

• Attention to detail
• Impartiality
• Communicate effectively

Pit Admin Assistant

Description: Serve in a customer service role by assisting teams and guests with competition- and venue-related questions.

Activity Level: Low (mostly sitting).

Experience Level: Beginner. No experience required.

Skills:

• Ability to troubleshoot issues
• Communicate effectively

Practice Field Official

Description: Oversee practice fields and ensure that all teams have access to practice time and proceed in an orderly fashion.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Skills:

• Monitor students and keep order
• Communicate effectively

Queuing

Description: Assist with staging teams for upcoming matches.

Activity Level: High (physical), constant standing or walking.

Experience Level: Beginner. No experience required.

Skills:

• Communicate effectively
• Attention to detail
• Stay organized in fast-paced environment
• Follow instructions

Scorekeeper Referee

Description: Record scores using the TM Mobile app or paper score sheets. Verify recorded scores with other Scorekeeping Referees and/or the Head Referee as needed, and with the student drivers after each match. Discuss possible rule violations with the Head Referee after the match. Ensure the field is reset and robots are ready for the next match.

Activity Level: High (physical), constant standing or walking.

Experience Level: Intermediate. Experienced volunteers are preferred; however, Scorekeeper Referees can be new volunteers and can be trained quickly. Must be at least 15 years old for all events.

Skills:

• Apply knowledge of the game and rules and be impartial
• Attention to detail
• Work effectively as a member of a team
• Interact positively with students

Team Check-in

Description: Welcome teams as they arrive. Verify teams, hand out materials, and collect Engineering Notebooks. Answer basic questions about the facility and event.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Skills:

• Attention to detail
• Communicate effectively
• Comfortable using a computer

VEX TM Operator

Description: Use the Tournament Manager software to initiate matches and record scores. Coordinate with the Emcee on displaying match results at appropriate times.

Activity Level: Low (mostly sitting).

Experience Level: Intermediate. Experienced volunteers are preferred, but new volunteers can be trained in advance.

Skills:

• Comfortable using a computer
• Attention to detail

Volunteer Check-in

Description: Welcome volunteers and guests. Verify schedule, hand out materials, direct volunteers to appropriate locations. Answer basic questions about the facility and event. Can be a fast-paced role.

Activity Level: Moderate (mix of sitting and walking).

Experience Level: Beginner. No experience required.

Skills:

• Attention to detail
• Communicate effectively
• Comfortable using a computer

Emergency/Bad Weather Policy

Event dates will be postponed / rescheduled in the event of emergency weather conditions. Teams will be notified by the event partner the day prior to the event if there is a need to postpone. Please make sure your team contact info is up to date in your RobotEvents.com account, and includes both school and non-school phone numbers.

Refund and Payment Policies

If the event partner cancels the event a full refund will be given (minus any incurred processing fees).

Once payment is received, no refunds will be given for teams that withdraw or do not attend. Please be sure that your team is committed to participating in the 2024-25 Big Island VIQRC League before registering. 

Full payment is due by the first ranking session or the team may be dropped from the event.

Webcast

Sorry, at this time this event will not be webcasted. If you would like to volunteer to assist with this operation, please reach out to the event partner.

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges at the time of check-in. If a team has created a digital engineering notebook throughout the season, a physical, printed, copy of the team's notebook is still required.

Please familarize your team with the following guidance articles and rubrics to ensure a high quality engineering notebook.

• RECF Engineering Notebook Knowledge Base
• Engineering Notebook Scoring Rubric
• Team Interview Scoring Rubric

Waitlist

3 teams are on the waitlist for this event.