2025 ELEMENTARY School State VEX IQ Robotics Championship
Next Stop, Worlds!
- Date
- 7-Mar-2025 - 8-Mar-2025 Add to Calendar
- Event Code
- RE-VIQRC-24-6424
- Program
- VEX IQ Robotics Competition
- Event Type
- Tournament
- Event Format
- In-Person
- Field Control System
- N/A
- Capacity
- 24
- Spots Open
- 20
- Event Region
- Tennessee
- Standard Registration Opens
- 8-Jul-2024 12:00 EDT
- Registration Deadline
- 14-Feb-2025 12:00 EST
- Payment Deadline
- 28-Feb-2025 17:14 EST
- Price
- $200.00
General Info
There is a mandatory online coaches meeting, March 4, 2025 at 7PM (CST). Please make plans to have at least one adult in attendance. Details of this meeting will be sent out that day. If you absolutely cannot make it, it will be recorded. Please read this website and review all emails I send you. If you do these things, the meeting will be brief.
To prepare for the weekend, please watch this orientation video.
All information about this event will be emailed and can also be found on this website. It is important that you begin looking for emails from me after February 26, 2025. Please check your junk, clutter or spam files for these. I will also text you to ensure the communication is reaching you. So, please ensure your contacts are accurate in your Robot Events account.
Please review the details on this site. Here, you will get an idea here of how the event will go. Much of the information on this site is accurate, but it will not be finalized until February 17, 2025. As humans we often enter an event with how we would do it or how we think it will go. However, it is important that you, your students and your parents know what is going on so please read and review everything. An orientation video is forthcoming.
Make sure your team information is accurate in your robot events account, particularly the "number of team members" as this will help us with planning.
The middle school and elementary school competitions will be running at the same time. We will have four middle school fields and two elementary. There will be three certified head refs plus six scorekeepers on the main tournament floor.
We will have badges for coaches, participants and volunteers. "No parent" and "No coach" zones will be strictly enforced.
FIELDS
We will have an area set aside for practice fields. Please contact me if you would like to bring one. If you bring a field into the building, you are required to share it. We will have a practice field coordinator. It may be necessary for this individual to cycle teams through ten minute intervals to practice if a line forms. This is how things are done at worlds and will give everyone equal access to the practice fields. If your team asks another team to move from the field before the ten minute session is over, this will result in a G1 violation.
On Friday night all fields (skills and tournament) will be open for skills runs only. We recommend doing autonomous on the skills fields as a crowd of people watching your autonomous run can be a bit unnerving. Additionally, the field levels on the main floor can vary enough that it could affect robots during autonomous. See rule T10. Skills fields will be on the floor.
JUDGING
The judging schedule will be emailed the week of the event if not sooner so remember to bring your notebooks and turn them in at the check-in table. No digital notebooks, please. They must be printed.
TRAVEL
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https://visitsumnertn.com (Tourism Site)
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https://visitsumnertn.com/travel-guides/ (digital travel guides)
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https://visitsumnertn.com/stay/ (where to stay)
CHECK-IN
Teams can check in when they arrive but only the coaches will receive the team packet. Coaches may check in all of your teams or wait until they arrive.
You will receive one coach badge for every team you have registered, plus one additional coach / chaperone badge. Since our pit areas are down the hall from the tournament, we recognize that it will be necessary for an adult to stay in the pits. If you don't need all of the coach badges you receive, please don't give them to additional adults as this can cause excess crowding in the pit area. We will have a pending matches monitor in the cafeteria as well as feeds of the tournament action.
In the Documents tab there is a pdf with instructions on where to unload and where to park.
INNOVATE
Innovate Award Submission Form. Go ahead and have it completed before you arrive.
Grade Level: Elementary
Skills Challenge Offered: Yes
Judging Format: All In-Person Judging
Event Dates & Locations
Date: 7-Mar-2025 - 8-Mar-2025
Venue/Location:123 Cherokee Road
Hendersonville, Tennessee 37075
United States
Contact the Event Partner
You must login to contact this Event PartnerCode of Conduct
The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.
For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.
Agenda
March 7, 2025
4PM Doors Open (CST)
4PM - 6PM Inspection
5PM - 8PM Skills Runs (Line ends at 7:45)
8PM Venue Closes
March 8, 2025
7AM Doors Open
7:30AM - 9:30AM Inspection / Reinspection
8AM - 9:30AM
Driver skills on the main tournament fields
Autonomous runs on the skills fields
9AM Badge enforcement begins
9:30AM Driver’s Meeting and Opening Ceremonies
10:15AM - 12PM Qualification Rounds
12PM - 1PM Lunch
1PM - 5PM Qualification Rounds
5:30PM Finals
6:30PM Awards
7:15PM Doors Close
Volunteer
A google form will be made available via email for volunteer opportunities.
Emergency/Bad Weather Policy
In the event of bad weather, updates will be made by email.
Refund and Payment Policies
If the Event Partner cancels the event:
- Refunds will be given, minus the $5 processing fee from the REC Foundation.
If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:
- No refund will be given.
Date: 7-Mar-2025 - 8-Mar-2025
Hendersonville High School123 Cherokee Road
Hendersonville, Tennessee 37075
United States
Travel Info
We will be conducting skills and inspection on Friday night and we hope to be done no later than 6PM on Saturday. If you need hotel accommodations, please visit the sites below.
https://visitsumnertn.com (main site)
https://visitsumnertn.com/travel-guides/ (digital travel guides)
https://visitsumnertn.com/stay/ (where to stay)
Webcast
Judging Format
All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.
This will give you instructions for where to drop off and where to park.
Parking Map and Instructions
Waitlist
0 teams are on the waitlist for this event.