Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

States Event Agenda!

8:00 Doors open

8:00 - 10:45 Inspection and Skills as our volunteers get set.  All 9 fields will be running skills for the morning, so please get your runs in early!  

11:00 - 11:20 Welcome and Driver's meeting

LUNCH

12:00 - 3:00 Quals (3 skills fields will stay open until qualification matches are over.)

3:30 Finals

4:00 Awards

Volunteer

With everyone working together, we know this event will be an incredible success in celebrating our students' accomplishments this year.

Howdy!

Please consider volunteering:

Online Interviews and Notebooks:  https://volunteersignup.org/EMHCL    

Day of Volunteers:   https://volunteersignup.org/YTAPY

Skills Fast Passes will be given out!
Two interview sessions = One fast pass
One Day-Of volunteer = One Fast pass

6 fast passes = NO WAITING FOR A TEAM!!!

March 1:  Elementary IQ
March 2:  Middle School IQ

Learn more about volunteering here:

https://kb.roboticseducation.org/hc/en-us/articles/4969327789207-Volunteer-Roles-Available

Emergency/Bad Weather Policy

Given that this event is in March in Florida, we will have a beautiful day for our event!  If there are any issues you will receive and email.

For event day information regarding weather delays or cancellations, please check the event page for updates.

Refund and Payment Policies

Thank you for registering!

Your registration to this event commits the event partners to set costs.  Therefore, no refunds can be given.

If you are paying by check you can do a PO for the payment to be marked as paid promptly.  If you just send a check without doing a PO it will not be marked as paid until the mail is delivered and someone processes the check in Texas, which could take time.  A PO is marked as paid on our end as soon as you email in the PO.  A card is also marked paid right away.

Per:  https://kb.roboticseducation.org/hc/en-us/articles/5474199602071-Qualifying-Criteria-for-VIQRC-V5RC-and-VURC-Events#event-region-championship-deadlines-c9QBP

Event Region Championship Deadlines

• Teams that qualify for an Event Region Championship, on or before, January 31, 2025, will have two weeks to register and pay by credit card, check or purchase order.
• Teams that qualify for an Event Region Championship on or after February 1, 2025, will have one week to register and pay by credit card, check or purchase order.

Please be sure that you have reviewed all of the information on the event page.  Keep the team email address up to date to receive up-to-date information as needed.  If anything is added to the event page, we will send out an email with the change.

All attendees are expected to abide by the code of conduct.

All participants are expected to complete the participant release form . (also available in Spanish)  Once per season covers all events

Note: Ensure your IT does not block emails from robotevents.com and roboticseducation.org  

Date: 2-Mar-2025

Travel Info

Location

East Ridge Middle School

13201 Excalibur Rd

Clermont, FL 34711

Webcast

The streams will be created the morning of the event on the following channel:

https://www.youtube.com/c/DavidDSankey

Judging Format

The preliminary judging for notebooks and interviews of this year’s North/Central Florida VEX IQ/MS VRC Regional Championships will be done remotely.  This will give the judges the time they need to make the best decisions and ensure an equitable experience for all teams. 

Design Notebooks

Be sure that your Notebook URL is up to date on robotevents.com.  Notebooks will be collected within 2 weeks before your tournament.  If you register for the tournament after that time, please make sure your link is up to date when you register.  We will try to reach out to teams with links that don't work, but we do need to respect our judge's time and efforts.

Please make sure that the link can be opened by anyone outside of your organization by testing the link outside of your organization.  Remember that the notebook could be judged any time after the submission deadline, we only collect the URLs for the judges.  They may view the notebook at any time up until and during the tournament.

The following page will guide you through submitting your digital notebook and submitting the Innovate Award.

https://vrc-kb.recf.org/hc/en-us/articles/9662615886487-How-to-Submit-a-Digital-Engineering-Notebook

Team Interviews

Please refer to the guide to judging regarding remote team interview requirements.

https://kb.roboticseducation.org/hc/en-us/articles/4972627664919-Guide-to-Judging-Remote-Judging

Sign up here:   https://volunteersignup.org/M7MR4

If you qualify during 2024, you have to sign up by 1/10/2025 for your interview.  If you qualify in 2025, you have one week to sign up for your interview spot or it may be forfeited.  If spots are not available let us know and we will add more.  In order to make room for everybody, we need to have the early qualified teams sign up for the earlier spots.

Before your scheduled interview, you will receive a confirmation email including the scheduled interview time and the Zoom link each team will use to join the interview. Team members must join the Zoom 10 minutes before their scheduled time. One team coach or mentor must also be on Zoom during the entire interview, but cannot talk while the interview is being conducted. When teams join Zoom, they will be moved to a breakout room where the judges are present once the team and coach/mentor is present. If teams are late, this may result in a shortened interview or a cancellation. Interviews can not be rescheduled if missed, so please ensure that team members are aware of the expectations and scheduled times. Team members and coaches can join separately from home, but some teams may prefer to join on one computer from the same location.

If you have any questions, let us know!

(The following questions are from last year.  When this information is updated, registered teams will get an email update.)

Interview Questions:

For the Adult / Mentor:
Will the Team Mentor or Coach please state their full name?
What is your team's number with its letter? (It is a number and a letter, like 1234A.)
Team Coach or Mentor, we want to remind you that you must remain in the room for the duration of the interview and any recording of this interview is prohibited.  Do you agree to these requirements?

For the Team:
When designing your robot, what do you think was the most unique solution you came up with?
How did your team develop your strategy for this season's game?
How did your team decide how to create your robot's design?
What part of your robot that you built are you most proud of?
How were you able to make sure that your project got completed on time?
Tell us about your programming and how you are using sensors.
Do you have any additional information about your team that makes your team or robot unique?

Waitlist

0 teams are on the waitlist for this event.