Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Times subject to change

Monday December 16, 2024

• 11:00 AM Doors Open    
• 11:00 AM - 1:00 PM Check-In & Inspection
• 11:00 AM - 4:00 PM Skills Fields Open (Skills Fields will be closed during Opening Cermony and Drivers' Meeting)
• 2:15 PM - 3:00 PM Opening Ceremony and Drivers’ Meeting 
• 4:00 PM Doors Close                           

Tuesday December 17, 2024

• 8:00 AM Doors Open    
• 8:00 AM - 12:00 PM Skills Fields Open
• 8:00 AM - 12:00 PM Qualifying Matches Begin (4 Matches)
• 12:00 PM - 1:00 PM Lunch 
• 1:00 PM - 2:00 PM Skills Fields Open
• 1:00 PM - 4:00 PM Qualifying Matches Continue (4 Matches)
• 4:00 PM Doors Close                              

Wednesday December 18, 2024

• 8:00 AM Doors Open
• 9:00 AM - 10:30 AM Qualifying Matches Continue (2 Matches)
• 11:00 AM - 12:00 PM Finals Matches
• 12:00 PM - 12:30 PM Awards & Closing Ceremony
• 1:30 PM Doors Close

Volunteer

DAYS OF EVENT VOLUNTEER

REMOTE JUDGING VOLUNTEER

There are a number of volunteer roles that are still available for the event and for remote judging. With everyone working together, we know this event will be an incredible success that celebrates our students' accomplishments this year.

Initial interviews will be conducted virtually. If you are interested in volunteering to do remote interviews, please email [email protected].

We Need Volunteers of All Skill Levels

Many volunteer roles do not require previous experience, and we provide online training resources to prepare volunteers for most positions. Join our volunteer team, get inspired, and have fun! We are in greatest need of volunteers who can help all day or multiple days, but a wide variety of shifts are available to fit your schedule.

• An average shift is 6-8 hours. Sign up for one shift, multiple shifts, and even multiple days if it suits your schedule.

• Most roles receive a free t-shirt, meals and snacks.

• Make it a family affair! Younger kids who can pay attention to directions make great Field Resetters, and we can pair you up in the same area to volunteer together in most cases.

Emergency/Bad Weather Policy

Given that this event is in December in Florida, we will have a beautiful day for our event!

For event day information regarding weather delays or cancellations, please check the event page for updates.

Refund and Payment Policies

If the Event Partner cancels the event: 

Your registration fee will be refunded minus the fees robotevents.com charges. 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Your registration to this event commits the Event Partners to set costs. Therefore, no refunds can be given.

Judging Format

Notebooks and Initial interviews will all be done before the event.  Be sure that your Notebook URL is up to date is robotevents.com.  Notebooks must be uploaded by December 1, 2024. If you register on or after that date, be sure that the notebook URL is up to date when you register.

Initial interviews will be conducted virtually. All interview times are Eastern Standard Time. Information on signing up for interviews will be given to teams as the event approaches. 

Secondary interviews may be done for some teams at the event at the judge's discretion.

Signature Event Early Bird Policy

• All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
  • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
    • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
    • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
  • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
    • Note: Modifications to this may be made for events in August and September
  • Standard Registration will open 14 weeks before the event at 12:00PM EST
  • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
    • The Event Partner must be the Primary Contact for the teams they are registering

Waitlist

2 teams are on the waitlist for this event.