Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

2024 Southern California VEX IQ Middle School Championship - EAST LOS ANGELES

Date
10-Mar-2024 Add to Calendar
Event Code
RE-VIQRC-23-5032
Program
VEX IQ Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
N/A
Capacity
36
Spots Open
2
Event Region
California - South
Standard Registration Opens
27-Nov-2023 20:00 EST
Registration Deadline
28-Feb-2024 20:00 EST
Price
$300.00
This event is closed to registration because:
  • It is past the registration deadline.

General Info

Congratulations on earning a spot at the 2024 Southern California VEX IQ Middle School Championship - NW LOS ANGELES.

***You may register at either site that has space available for the championship that your team qualified for - please read the entire event posting before registering.***

Teams will be moved to the wait list if they have not completed the payment by February 25, 2024.  It is your responsibility to make sure that the payments have been processed in time.  We will use the visible record of payment on robotevents.com to make the determination.

Event updates will be sent via email to the Team Contacts for your team on RobotEvents.com. Please keep your Team Contacts up to date to ensure that you receive them.

All initial judging will be done Remotely. Digital Engineering Notebooks and Remote Judging Sign-Up Forms will be due by Friday, February 16, 2024 or by your Payment Due Date, whichever is later. Team interviews will be scheduled in the order that sign-up forms are received. Details will be in the Remote Judging tab on the event webpage and in event update emails.

Parking is availble in the school's parking garage on Mayflower Ave between E 57th St and E 58th St. If lot is full, please park in neighboring streets. The event will be held in the Gymnasium on the second floor of the building south of the parking garage. Stairs provide main entrance to the gym, but a small elevator is available.

We plan to have four Teamwork competition fields, two Robot Skills competition fields, and eight practice fields.

Teams may set up their own practice fields in the courtyard outside the Gym, but they will need to keep someone at their pit table who can contact them on request to ensure that they do not miss any matches or follow-up judging interviews.

Food and beverages and customizable championship apparel will be available for purchase. The championship apparel that will be available can be viewed or ordered for shipment at the Fine Designs Store. The link will be provided here prior to the event.


Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: Remote Interviews & Notebooks

Event Dates & Locations

Date: 10-Mar-2024

Venue/Location:
Maywood Center for Enriched Studies
5800 King Avenue
Maywood, California 90270
United States

Contact Information

You must login to contact this Event Partner

Agenda

Sunday, March 10, 2024

Revised Schedule of Event

7:30 AM  Volunteer Check In

8:00 AM  Team Check in, Pit set up, and Robot Inspection begin. 

9:00 AM  ALL TEAMS PARTICIPATING IN THE EVENT NEED TO BE CHECKED IN OR WILL BE DROPPED FROM THE MATCH SCHEDULE. 
               Team/Driver Meeting, Pits CLOSED

9:15 AM  Opening Ceremony, Pits CLOSED

9:30 AM  Matches and Judging begin

12:00 PM  Lunch break, Skills matches continue

1:00 PM  Matches and Judging resume

2:45 PM  Matches and Judging end

3:00 PM  Finals Matches and Awards

3:45 PM  Pits/event close. Cleanup begins

Volunteer

Volunteers are welcome and appreciated. 

Information about Volunteer Roles, Preparation, and Sign-Up sheets will be available at tinyurl.com/24-Volunteers.

 

Technical Positions                  Non Technical Positions                                                            

     Robot Inspectors                        Team and Volunteer Check In                                                

     Referees                                     Team Queuing

     Judges                                        Field Reset

     Computer Operators                   Practice Field Official

Emergency/Bad Weather Policy

In the case of bad weather conditions or possible cancellations, please visit the event on Robotevents.com where updates about the event status will be posted as needed. Event Partners will also make every effort to reach teams directly in case of an emergency.  Make sure your team contact information is up to date in your robotevents.com account, as this is the information that will be used to contact your team. Teams should make sure their contact information in Robotevents.com includes both school and non-school phone numbers.

Refund and Payment Policies

If the Event Partner cancels the event: 

Full refunds minus the $5.00 processing fee will be provided if the event is cancelled.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

Full refunds minus the $5.00 processing fee may be provided at the discretion of the Event Partner.

Teams will be moved to the wait list if they have not completed the payment by February 16, 2024.  It is your responsibility to ensure that the payment has been processed in time.  We will use the visible record of payment on robotevents.com to make the determination.  

Health and Safety Policies

We wiil follow Los Angeles County and Los Angeles Unified School District health and safety guidelines.

Webcast

This event will be live streamed on the Los Angeles Robotics YouTube Channel. The link will be posted here and sent to registered teams via email.

https://youtu.be/3mQIjsRpmiI

Judging Format

Remote Judging:  The Team Interviews will be conducted remotely, and Engineering Notebooks will be submitted to judges electronically. Interviews and Notebook submission deadlines will be scheduled ahead of the event date. Additional details will be posted on the Remote Judging tab and sent to registered teams via email.

Remote Judging

Detailed instructions for Remote Judging were posted here and emailed to registered teams by Monday, February 5, 2024.

For information about Remote Judging, see Pages 34-37 of the Guide to Judging (in the Documents tab on the event webpage).

Remote Judging Due Date

  • Friday, February 16, 2024 or your Payment Due Date, whichever is later
  • Submit Remote Judging Sign-Up Form
    • Include coach and alternate Contact Information
    • Include Include your link to Team Photo
    • Include Remote Judging Interview Schedule Preferences
  • Submit Link to Digital Engineering Notebook
  • Submit Participant Release Forms

Remote Judging Team Interview Schedule

  • Monday         March 4, 2024  4:00 PM - 8:00 PM
  • Tuesday        March 5, 2024  4:00 PM - 8:00 PM
  • Wednesday   March 6, 2024  4:00 PM - 8:00 PM
  • Thursday       March 7, 2024  4:00 PM - 8:00 PM  (Overflow only)

Remote Judging Details

  • Teams must submit a Remote Judging Sign-Up Form by the Due Date to be scheduled for a Remote Judging Interview.

    • ​Link to form: tinyurl.com/24-RJ-ELA-MS
    • Include coach and alternate Contact Information.
    • Include link for Team Photo.
      • The Team Photo should include students, coaches, mentors, and robot with license plate visible.
      • The Team Photo could be used in a program book.
    • Include Remote Judging Team Interview schedule preferences in 1-hour blocks.
  • Teams must submit a Link for Digital Engineering Notebook by the Due Date to qualify for the Excellence Award, Design Award, and Innovate Award.
    • Submit Link on RobotEvents.com, My Account, Registered Teams.
    • Teams that created hardcopy notebooks can:
      • Scan pages and submit as a PDF or as a folder of PDFs.
      • Photograph pages and submit as a Photo Gallery, PowerPoint, or folder of images.
    • Teams can continue to update Digital Engineering Notebooks after the Due Date, but changes after the Due Date will be disregarded by the judges.
  • All team participants (students and one adult) must complete the online Participant Release Form by the Due Date.
    • Submit Participant Release Forms on RobotEvents.com, My Account, Registered Teams
    • You should have already done this for the events that your team attended previously.
    • Coaches and mentors of multiple teams should submit a Participant Release Form for each team.
    • Team participants who join new teams should submit new Participant Release Forms. Participant Release Forms cannot be deleted, so any extra forms are ignored.
    • Any team member who does not have a Participant Release Form on file might not be allowed to participate in a Remote Judging Team Interview or in matches at the event.
    • If a responsible adult team member does not have a Participant Release Form on file, the team might not be allowed to participate in a Remote Judging Interview or in the event.
  • The Remote Judging Team Interview Schedule for teams that have been assigned interview times will be posted and updated periodically as forms are received.
    • Link to schedule: tinyurl.com/24-RJ-Sched
    • The schedule will be shared with all registered teams via email shortly after the Due Date  
  • Remote Judging Team Interviews will be conducted using Zoom Breakout Rooms.
    • Link to Zoom meeting: tinyurl.com/24-RJ-Interview
    • One tap mobile: +16694449171,,82368942996#,,,,*916565563# US
    • Meeting ID: 823 6894 2996, Passcode: Interview, Mobile Passcode: 916565563
  • Team members will not be allowed to Record, Chat or Share Screens during Remote Judging Interviews.
  • Remote Judging Interviews will be limited to 10 minutes.
  • Remote Judging Interviews will follow a script based on the Team Interview Rubric.
  • The Engineering Notebook Rubric and Team Interview Rubric are Pages 40 and 41 in the Guide to Judging.

Volunteer to be a Remote Judge

Coaches, mentors, and other adults are invited to volunteer as Remote Judges for events that their affiliated teams are not attending. Additional volunteer Information is available on the Remote Judge Sign-Up Form.

Thank you for all that you do for students.

LeRoy Nelson