Big Island VEX IQ Tournament
VIQRC, Blended ES&MS, In-Person with Physical Notebook Judging
- 22-Dec-2023 Add to Calendar
- Event Code
- VEX IQ Robotics Competition
- Event Type
- Event Format
- Field Control System
- Spots Open
- Event Region
- Max Registrations per Organization
- Standard Registration Opens
- 6-Nov-2023 23:00 EST
- Registration Deadline
- 9-Dec-2023 11:28 EST
- Payment Deadline
- 15-Dec-2023 11:32 EST
- It is past the registration deadline.
Maximum Team Registrations
The maximum team registrations per organization is set at four per organization so that we can allow all organizations within our intended service area to register at least one team. We understand that there are many organizations with team counts that exceed this limitation. Please add all teams beyond the maximum team registration limit to the waitlist. Notify the event partner of your request for additional teams so that we can work with your organization to ensure everyone can register and participate.
Waitlisted team priority:
- Teams that have not participated in any VEX IQ Events This season
- Hawaii Island Teams
- Outer Island Teams (Maui, Molokai, Oahu).
We will begin notifying waitlisted teams on December 7th, 2023.
Teams must be checked in 45 minutes prior to the start of the qualification matches so that the match schedule may be printed. Teams not checked in by this time may be removed so that the match schedule can be generated on time.
Teams must be paid in full by the payment deadline (December 15th, 2023). Teams that are marked as "unpaid" will be removed from the team event list if there are waitlisted teams. Teams that are marked as "P.O. Processing" will be asked to submit documentation that a Purchase Order has been submitted by your school/organization; without documentation payment will be treated as "unpaid" and will be removed from the team event list if there are waitlisted teams. Teams not paid in full by the event date will not be permitted to participate.
Team Expectations / Code of Conduct
We expect the following behavior and ethical standards at all REC Foundation-sanctioned events.
- Act with integrity, honesty, and reliability
- Behave in a respectful and professional manner with event staff, volunteers, and fellow competitors
- Exhibit maturity and class when dealing with difficult and stressful situations
- Respect individual differences
- Follow all rules as listed in the current game manual(s)
- Student-centered teams with limited adult assistance
- Safety as a top priority
- Good sportsmanship, which includes supporting your alliance partners
These expectations apply to all team members and all adults associated with a team including, but not limited to, teachers, mentors and parents. Judges will consider team conduct and ethics when determining awards.
With regards to adult interference -- If confirmed by judges / inspector / event partner, the team will be disqualified from all awards.
Grade Level: All
Skills Challenge Offered: Yes
Judging Format: All In-Person Judging
Event Dates & Locations
200 W. Puainako Street
Hilo, Hawaii 96720
Contact InformationYou must login to contact this Event Partner
Please note that the agenda prodvided on this page is tentative and may need to be adjusted without notice. Official Agendas will always be emailed prior to the event date through the email associated with your robotevents account. Please make sure to keep your contact information current.
8:15 AM - Venue Opens
8:30 AM - Team Check In Opens
8:30 AM - Team Inspection Opens
9:20 AM - Inspection Closes, Opening Ceremonies, Drivers Meeting
9:30 AM - Teamwork Challenge Matches
10:45 AM - 11:15 AM - Lunch Intermission
1:45 PM - Teamwork Challenge Matches End
1:45-3:15PM - Driver / Programming Skills Matches
3:15PM - 3:30 PM - Intermission Break
3:30 PM - Finals Matches
4:15 PM - Awards Ceremony
4:30 PM - Venue Closed
Our goal is to conclude the event by 4:15 PM. Please be aware that there may be extenuating circiumstances or unexpected delays during the event which may push the conclusion time back. If you are traveling from a different island to participate in this event, please keep this in mind when booking your travel.
If we are able to secure additional fields and volunteers, we will run skills matches concurrently instead of during a dedicated timeblock.
We are seeking volunteers for the following roles:
- Field Reset (No age minimum)
- Scoring Referee (15 Years or Older)
- Head Referee (16 Years or Older)
- Judges (Educators or Industry Professionals)
- General event assistance
Please reach out to the event coordinator through the messaging tools on Robotevents to volunteer!
Emergency/Bad Weather Policy
In the event that we are unable to convene due to inclement/bad weather or an emergency, the event will be cancelled. A full refund less the event processing fees assessed by the RECF ($5) will be provided to all affected teams.
The event partner will contact teams if the event must be cancelled due to unexpected circumstances.
Teams should make sure their contact information is up to date in RobotEvents.com, and includes both school and non-school phone numbers.
Refund and Payment Policies
If the Event Partner cancels the event:
A full refund less the processing fees assessed by the RECF will be given to all affected teams.
If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:
The Big Island VEX IQ Tournament is not able to offer refunds due to incurred costs to organize and run the event.
Once payment is recieved, we are unable to offer refunds for cancellations or no-shows at the tournament.
Please be certain that you are committed to participating before registering for the event.
Updated 12/18 -
To be consistent with the titling for this event, we have modified the notebook submission format as follows. Thank you for bringing this to our attention.
Physical Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted physically for evaluation a at the time of Robot Inspection.
Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents. A submission deadline that may be scheduled ahead of the event date.