Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Starfire VIQRC Blended ""Full Volume"" Holiday Special; Berne, IN

Blended

Date
6-Jan-2024 Add to Calendar
Event Code
RE-VIQRC-23-4567
Program
VEX IQ Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
N/A
Capacity
40
Spots Open
7
Event Region
Indiana
Max Registrations per Organization
10
Early-Bird Registration Opens
5-Nov-2023 23:21 EST
Standard Registration Opens
25-Nov-2023 23:21 EST
Registration Deadline
20-Dec-2023 23:22 EST
Payment Deadline
30-Dec-2023 14:25 EST
Price
$55.00
This event is closed to registration because:
  • It is past the registration deadline.

General Info

South Adams Middle School welcomes you to a great day of VEX IQ competition and excitement! 

The event will be located in the South Adams Middle School Gym with the pit room just outside this gym in the cafeteria.  There will be plenty of space in the pits and the gym does have bleachers that will be pulled out. 

Skills:  All teams will have 3 attempts at programming and driver skills

Judging:  There will be NO judging at this event.

Concessions: There will be a concession stand on site.  100% of the proceeds will benefit the South Adams Innovation and Design Club to help us continue to host events like this in the future. We hope to have breakfast and lunch items from local restaurants. Please contain all food in the pit area or in the dedicated eating area by the concessions for ease of cleanup.

Seating:  Dedicated bleachers for spectators.

Grade Level: Blended: Middle School and Elementary

Skills Challenge Offered: Yes

Judging Format: No Judging


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: No Judging

Event Dates & Locations

Date: 6-Jan-2024

Venue/Location:
South Adams Middle School
1212 Starfire Way
Berne, Indiana 46711
United States

Contact Information

You must login to contact this Event Partner

Agenda

**All times are subject to change**

7:30 AM - Doors Open

7:30 AM - Inspection Opens

8:00AM - **Possible Skills Runs** (This is dependent on volunteer availability)

9:00 AM - Event Meeting

9:20 AM - First Call for Morning Matches

9:30 AM - Morning Matches

11:00 AM - Morning Matches Conclude

11:00 AM - 12:30 PM - Skills Matches and Lunch Break

12:30 PM - Afternoon Matches

2:00 PM - Afternoon Matches Conclude

2:05 PM - Finals Pairings Announced

2:15 PM - Finals Matches

3:00 PM - Awards and Event Conclusion

**Additional skills runs MAY be permitted after the conclusion of the Finals at the descretion of the head referee**

Volunteer

If you or others you know would like to volunteer, contact Kim LeFever ([email protected]) 260-525-0328 for more information! 

Emergency/Bad Weather Policy

If bad weather occurs, we will try to find an alternative date that will work for most teams and reschedule the event.

Refund and Payment Policies

If the Event Partner cancels the event:  Refunds will be issued minus the $5 Robot Event Fees.

 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:  All requests for refunds must be made 3 weeks prior to the event. Refunds, if approved, will be processed following the event. (Refunds will be minus the processing fee from Robotevents.com)

If the event is cancelled due to a COVID shutdown, refunds (minus the Robot Events processing fee) will be issued. 

Judging Format

There will be No Judging

 

 

 

 

 

 

 

 

Hello,

 

We are excited to have you all here on Saturday at our Starfire VEX IQ “Full Volume” Tournament! Please come to the South parking lot of South Adams. You can drop off your robots and equipment along the circle drive and then park to the west of that drive. Please do not park in the circle drive it is just a loading zone. Please enter door S17 and come to the Middle School gym (turn right and head down the hall). Check-in will take place in the gym where we will then have you go to the cafeteria directly across (West) from the gym where the pits will be set up. The all-important concession area is near both (directly to the North of the gym spectator door entrance)! Attached is the concessions we will provide. We are providing a good mix of food with Alpine Rose featured coffee and breakfast casseroles and Johnson Junction Donuts with Coney Dogs, Sloppy Joes and Nachos featured for lunch! As this is just our second time hosting a tournament and many of our volunteers are in different roles, please be patient with us!

 

What to bring?

Practice Fields:  Teams are ENCOURAGED to bring their own practice fields, but not required. We hope to have one for all teams to utilize and take turns doing so. This will be placed in the gym. If you bring one, it will be placed in the cafeteria where the pits are located.  Feel free to put signs by your fields. 

 

Pit areas:  Please plan on bringing a power strip for one of the plug-ins located around the exterior of the pit area.  Teams will have half of a lunch room table, and we will try to put teams from the same school at the same table. Please keep this area tidy as we are responsible for cleanup at the end of the day! No horseplay will be tolerated.

 

Concessions/Food:  Bring some cash, we do not accept cards! We have a concession stand on site and is conveniently located. Preferred dining areas are the tables in the hallway between the gym and concessions or in the pit area.  We get profits from our stand and is one of our primary fundraisers, so we would appreciate your consideration of purchasing food from the concession stand on site, breakfast items including donuts, breakfast casseroles, hot chocolate and coffee will be served until we run out and lunch will begin around 10:45. Our Coney/Sloppy Joe and Nacho meat is homemade using locally sourced Angus beef. Of course, all the typical concessions with candy, chips, popcorn and pop will be available. (SEE ATTACHED)

 

Other than having three pizza places in Berne, dining is limited with only Subway and McDonald’s as the fast food options in Berne. After our event, we encourage you to stay, shop and eat in Downtown Berne or Geneva. Link to places to go in Berne:  https://bernein.com/

 

Where to go?

Doors:  Doors will open at 7:30AM.  S17 is your Door to Enter!

 

Parking: Parking for all is in the South Parking lot though you may unload only in the circle drive.

 

How Match Play will be running?

Matches:  All teams will have 8 qualification matches.

 

Match Pacing:  We will continue to run matches as long as teams are ready to play.  If teams are not early, we will run matches at the posted time on the match schedule.  Please be ready to be on time for matches. Last year, we ran a little earlier than what was posted as everyone was ready and efficient! If you have concerns about this, please let us know as there is a good balance to pacing to let teams fix problems and keeping students engaged!

 

When can we do Skills?

Skills Matches: We hope to have scorekeepers available to have time before qualifications (if inspected), and during the extended lunch period for skills runs.  Teams are limited to 3 driver and 3 programming skills runs.

 

Finals and State Qualifications:

Finals:  We plan on having 10 alliances of 2 teams in the finals.

 

State Qualifications:  The Teamwork Champions will qualify for the State Championship.

 

 

Please be sure to keep areas cleaned up and trash in designated areas.

 

If you have any questions or concerns, feel free to reach out.  

 

Thank you!

**All times are subject to change**

7:30 AM - Doors Open

7:30 AM - Inspection Opens

8:00AM - **Possible Skills Runs** (This is dependent on volunteer availability)

9:00 AM - Event Meeting

9:20 AM - First Call for Morning Matches

9:30 AM - Morning Matches

11:00 AM - Morning Matches Conclude

11:00 AM - 12:30 PM - Skills Matches and Lunch Break

12:30 PM - Afternoon Matches

2:00 PM - Afternoon Matches Conclude

2:05 PM - Finals Pairings Announced

2:15 PM - Finals Matches

3:00 PM - Awards and Event Conclusion

**Additional skills run MAY be permitted after the conclusion of the Finals at the discretion of the head referee**

 

 

Kim LeFever

Science Teacher/TSA Advisor

South Adams Schools

[email protected]

2605893131, ext. 435


https://docs.google.com/document/d/15NzgWFTqSJzzagPFsRBcwiQ-zEd3dvteyYPXKCUiwiI/edit?usp=sharing

Letter to Registered Teams - Event Updates