Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Please return here for updates up to the day of the event.  The schedule may change based on the total number of teams registered on the day of the event.

7:00 am – Doors Open  

7:00 am – 8:30 am – Check-in, Inspections, Practice Fields Open

8:30 am – 8:45 am – Drivers Meeting, Match Schedule distribution 

8:45 am – 9:00 am – Opening Ceremony

9:00 am – 4:00 pm – Skills Field Open – Max of 3 attempts per type 

9:00 am – 12:00 pm – Qualification Matches

12:00 pm - 1:00 pm – Lunch Break (skills fields closed)

1:00 pm – 4:00 pm – Qualification Matches (Skills Fields close after the last qualification match)

4:30 pm – 5:00 pm – Finals & Awards

5:00 pm – Event clean up

Volunteer

Thank you for helping with our big day.  As we get closer to December, we will post a link to a volunteer signup sheet

We will be in touch the closer we get with a plan for volunteers and how to best help out.

Emergency/Bad Weather Policy

Prince William County Schools has final say over all weather related delays and closings.  In the unlikely event that weather should cancel the use of the building and the event, refunds will be issued to teams that have paid prior to arrival.  Please allow 6 to 8 weeks for refunds to be mailed to your officially registered address.

In the event of a weather related delayed opening, the tournament will run but with a modified schedule.  We understand that teams may not be able to alter their travel plans.  Unfortunately, no refunds will be issued for no shows to a delayed start event.  We will do all that is humanly possible to run a tournament with enough qualifying matches and a full elimination round and provide judging for awarded trophies.

Refund and Payment Policies

If the Event Partner cancels the event: 

• In the unlikely event that weather should cancel the use of the building and the event, refunds will be issued to teams that have paid prior to arrival minus the $5 RECF adminstrative fees.  Due to the nature of school accounting, the refunds may take 6 to 8 weeks to process.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

• There will be no refund for a cancelling team unless another team is able to take the open spot. 

All teams will have to submit payment or have made arrangements by Jan 20, 2024.  If not paid for by that date, your team will be moved to the wait list to make room for other teams.  Please contact us in case you are having an issue with payment.

Health and Safety Policies

Please visit the CDC website for the latest COVID-19 information.  

If the protocol for this event changes, all teams will be notified.

Date: 10-Feb-2024

Travel Info

Woodbridge Senior High School
3001 Old Bridge Road
Woodbridge, Virginia 22192
United States

Travel Info

Woodbridge Senior High School is located at 3001 Old Bridge Road, Woodbridge, VA, 22192.  We are situated in the residential community of Lakeridge.

GPS friends, be careful.  There is a Woodbridge Middle School.  Double check the name and address before pressing GO.

You will receive specific instruction on how to access the bus tunnel loading areas, so that you can quickly unload your team and then park, two weeks prior to the event.

WSHS has plenty of parking on the east end of the school (Student parking side with drivers ed lot) and limited parking on the west end, the main entrance.  If you are just visiting to watch, please go to the student side to park and follow the signs in.  

Webcast

If we can webacst the event, please check this page for a streaming site address.

Judging Format

• All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.