Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

CYDA VIQC Holiday Open

Coleman Youth Development Academy Elem/MS Robotics Robotics Tournament

Date
2-Dec-2023 Add to Calendar
Event Code
RE-VIQRC-23-4289
Program
VEX IQ Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
N/A
Capacity
32
Spots Open
4
Event Region
Louisiana
Max Registrations per Organization
4
Early-Bird Registration Opens
24-Oct-2023 12:00 EDT
Standard Registration Opens
21-Oct-2023 12:00 EDT
Registration Deadline
25-Nov-2023 12:32 EST
Payment Deadline
25-Nov-2023 13:10 EST
Price
$35.00
This event is closed to registration because:
  • It is past the registration deadline.

General Info

 

1.  Review the rules and run through the inspection checklist about a week before the competition so that there is ample time for adjustments. The inspection checklist can be found here. 

2. Check the official VEX forums for rule updates and changes. 

3. Carefully read all of the information contained in the tournament posting on RobotEvents.com 

4. Pack for the event the day before the day of departure. Here are a few items that you don't want to forget. 

  • Goggles/Safety Glasses 

  • Spare parts & tools 

  • Batteries and chargers 

  • Programming cable 

  • Power strip 

  • Laptop computer 

  • Engineering notebook (if you have one, helpful for Judges, Design and Excellence Awards ) 

  • Banners and other decorations for your team pit 

  • Giveaways if you have them 

5. Be sure to read 101 Things You Should Know Before Your First VEX Tournament.  

6. Remember that safety comes first, please don't bring tools that pose a safety risk to your team, or others nearby as the venue is a very tight fit. Also, remember no grinding or other actions that create sparks. 

7. Understand how the game will be played. VEX participants are more than welcome to watch the referee training videos before they attend a tournament. 

8. Read through the Robot troubleshooting guide. 

l Info tab. 


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: Remote Engineering Notebooks

Event Dates & Locations

Date: 2-Dec-2023

Venue/Location:
Lake Charles-Boston Academy of Learning
1509 Enterprise Boulevard
Lake Charles, Louisiana 70601
United States

Contact Information

You must login to contact this Event Partner

Agenda

7:00 am - Volunteers arrive 

7:30 am - Doors open to public and coaches/teams 

7:30 am to 8:45 am - Event Check-In/Registration/Compliance Check 

9:00 am - Opening Ceremonies 

9:30 am to 12:00 pm - Matches/Skills Start 

12:00 pm to 1:00 pm - Lunch Break 

1:00 pm  Matches continue 

2:30 pm Skills Closes 

3:30 pm - Alliance Selection/Finals/Awards 

5:00 pm - Venue Closes 

Volunteer

Volunteers are needed and appreciated. Individuals or teams wishing to volunteer, please contact the Michael Hardy at [email protected] 

Event volunteers are the heart and soul of VEX competitions.  

We rely on Referees to keep things fair, Emcees to keep things exciting, and Queuers to keep things on schedule! Volunteering at a VEX competition is easy to learn, fun to do, and rewarding for everyone involved. 

Please click on the link below for more information on volunteer roles. 

Volunteer Roles Available – REC Library (roboticseducation.org) 

We are asking each team to supply at least one adult volunteer for the day of the events. If you have more that are willing, please reach out for more information. 

If you have someone that wants to get certified or trained for ref, judge, or TM, let me know and we can set up training sessions. 

Emergency/Bad Weather Policy

In any event, teams will be contacted as soon as possible with the information. The event partner will contact teams if the event must be postponed. Teams should make sure their contact information is up to date and includes both school and non-school phone numbers. 

Refund and Payment Policies

If the Event Partner cancels the event:  

Team contacts will be notified about how to receive a refund 

 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

Teams must complete payment within two weeks of registering, if payment is completed and a team cannot make it no refund will be given.  

 

**If you have to cancel last minute please let us know in case we need to adjust the rosters or schedule. 

Judging Format

 Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact on RobotEvents. A submission deadline that may be scheduled ahead of the event date.