Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Satruday, Dec 9th, 2023

9:00am - 5:30pm - Early inspection at 240 Riviera Drive, Unit 1, Markham, ON L3R 5M1

Sunday, Dec 10th, 2023

Volunteer

Volunteers are essential to a successful tournament. Please consider volunteering. No prior experience is necessary. Please email [email protected] to sign up. Volunteers will receive any training necessary and a full day of inspiration working with incredibly talented youth.

Emergency/Bad Weather Policy

If inclement weather poses challenges, our aim is to proceed with the tournament as scheduled. Timely updates will be distributed to all participating teams through email.

Please take a moment to confirm the accuracy of your contact information on Robot Events.

Ensure that the email and/or phone number you provide can be reached outside of regular office hours, as we might need to reach out to you in case of emergencies.

Refund and Payment Policies

If the Event Partner cancels the event: 

Full refund will be provided

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Registration fees are non-refundable.

Health and Safety Policies

As of this date, Ontario is not under a mask mandate. Therefore, masks are not required, but highly recommended. In order to best insure the safety of our participants, we have instituted the following precautions: 

• Spectators will be able to watch the event from the designated seating areas.
• Only team members and coaches will be allowed in the pit areas. 
• Hand sanitizing stations will be available throughout the event. 
• Anyone who has been exposed to, or has tested positive for, COVID-19 in the two weeks before the event should not attend. 
• The event will be livestreamed and can be viewed remotely.

All approved events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event Partners should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary. 

Teams will not be allowed to enter the field to retrieve their robot. Once their match has been scored, they will drive their robot to the side of the field to retrieve it. The only people allowed access to the field and game objects are officially marked staff.

Date: 10-Dec-2023

Travel Info

https://maps.app.goo.gl/e7tPz8QcHXbdmkAM7

Webcast

https://youtube.com/live/i_kzQukay_Y

Judging Format

Digital Engineering Notebook Submissions:

• Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.
• Submission deadline: Dec 3rd, 5PM EST

In Person Team Interviews:

• Every team will undergo an interview during the competition.
• Teams are required to proceed to the judging room, which is open from 9:30 AM to 12 PM and from 1 PM to 3:30 PM. Judges will not seek out teams at their pit tables.

Payment

Please ensure that payment is submitted online at https://www.zeffy.com/en-CA/ticketing/550d1e68-03f4-443f-8a30-43d36e923504 within two weeks of event registration.

If we do not receive your payment by Nov 15th, 12PM(Noon), your team will be placed on the waiting list.

Note: please change the contribution from default 10% or 15% to other, and enter $0.