Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

UPDATED: Friday February 23, 2024!

Friday, March 1, 2024

9:00am - 10:00am - Team Check-in

9:00am - 10:30am - Inspection

9:30am - 4:30 pm - Skills Challenge (Except during Drivers meeting, Opening Ceremony and Lunch Break)

10:30am – 10:45am – Drivers meeting

11:00am - 11:30am - Opening Ceremonies (Combined with VRC)

11:30am – 12:00pm – Practice Matches

12:00pm – 12:30pm - Lunch break

12:30pm - 4:30pm - Teamwork Matches

4:30pm - 5:30pm - Finals and Awards Ceremony

Volunteer

Thank you for offering your time to make the Virginia VEX State Championship a great event for the students participating!

Please sign up to volunteer here: https://www.signupgenius.com/go/10C0844A5A723A4FECF8-46261404-virginia#/

Emergency/Bad Weather Policy

We will update any cancellations on the RobotEvents page and via email. In the event of bad weather we will attempt to modify the event to fit within this weekend.  In the event of a complete cancellation details will be emailed to teams on how to proceed.

Refund and Payment Policies

If the Event Partner cancels/postpones the event: 

• We will issue full refunds to teams who cannot attend the alternate date.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

• Partial refunds of $200 will be issued up to February 1, 2024. Any teams cancelling beyond this date or not showing for the event will not receive a refund.

Teams that do not pay will not be allowed to participate.

Health and Safety Policies

Masks are optional and will not be enforced.

Safety glasses are not required in VIQRC events.

Webcast

Webstream: youtube.com/@NOVASystemic/streams

Judging Format

 / In Person Team Interviews and Physical Notebooks: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted as a physical copy the day of the event. 

World Championship Qualifications

Virginia VIQC – Middle School has been granted 1 World Championship spot:

• 1 Excellence Award Winner
• 2 Teamwork Challenge Champions

Additional spots may be added on January 12, 2024 as some spots have been reserved for rebalancing allocations for current season regional participation.

If a team double-qualifies for a World Championship spot, the highest non-world championship qualified team on this event's skills ranking will receive a World Championship invitation issued by email after the results of the State Championship have been posted at robotevents.com, and will not be announced at the State Championship.

From the REC Foundation Qualifying Criteria:

• The following occurs when teams win a spot to the World Championship and choose not to register by the deadline. 
  • The team MAY NOT transfer that spot to another team of their choosing. 
  • In regions with three (3) or fewer spots to the World Championship in a specific program and grade level (e.g., middle school VRC), the spot will go to the team with the highest Robot Skills score from that region's Event Region Championship when possible.
  • Invitations from regions with more than three (3) spots to the World Championship in a specific program and grade level (e.g., middle school VRC) that are declined or expired are lost and will be filled from the World Championship waitlist (if space is available).
• Teams will have two (2) weeks from receiving their World Championship qualification invitation to register.
  • World Championship event pages will be released in RobotEvents during the Fall of 2023.
  • Teams are encouraged to proactively seek approval from their educational institutions to make travel arrangements easier upon qualification.
  • Upon qualification, teams are encouraged to register and select “pay later” to indicate their intent to participate.
  • Note: Teams being invited from the waitlist will have 48 hours or less from the time their invitation is sent by RobotEvents.
• All teams must be marked “paid” (funds fully received) by March 31, 2024.