Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Big Island VEX IQ League

Date
23-Sep-2023 - 20-Jan-2024
Event Code
RE-VIQRC-23-3133
Program
VEX IQ Robotics Competition
Event Type
League
Event Format
In-Person
Field Control System
N/A
Capacity
24
Spots Open
2
Event Region
Hawaii
Max Registrations per Organization
6
Standard Registration Opens
28-Aug-2023 09:17 EDT
Registration Deadline
28-Oct-2023 09:18 EDT
Payment Deadline
28-Oct-2023 09:34 EDT
Price
$125.00
This event is closed to registration because:
  • It is past the registration deadline.

General Info

Mission Statement

The Big Island VEX IQ League's mission is to provide numerous opportunities for Hawaii Island elementary and middle school students in the Hawaii area to compete in local robotics tournaments. 

Vision

We aspire to provide a strong organizational structure that prepares students to succeed at state-level tournaments, resources and workshops that help students to better understand the engineering and design process, and opportunities to network and develop authentic relationships that transcend the walls of a student's participating school or club.

Maximum Team Registrations

The maximum team registrations per organization is currently set at four per organization so that we can allow all organizations within our service area to register at least one team. We understand that there are many organizations with team counts that exceed this limitation. Please add all teams beyond the four team limit to the waitlist. Email the event partner so that we can work with your organization to ensure everyone can register and participate.

LATE Arrivals

Teams must be checked in 45 minutes prior to the start of the qualification matches so that the match schedule may be printed. Teams must contact the event partner if they are running late or they will be removed from the team list for the event. 

Team Payment

Teams must be paid in full before the first qualifying event. Teams not paid at this time may be dropped at the event partner's discretion to allow teams in from the wait list. If you are unable to meet this deadline we will work with your organization to arrange payment at a later date. Please email the tournament coordinator Jon Kitagawa.

 

League Overview

Event #1: Scrimmage - This event is not a scored event (September 23)

Teams are invited to bring their robot in whatever state it's in and participate in a “practice competition” format and get a feel for what it’s like to participate in the VEX Robotics Competition. We will also offer a workshop focused on the engineering design process and notebooking as well as introducing you to the resources the RECF and VEX Hawaii has created to support teams this season. The league will provide “demo bots” for teams who want to participate in the scrimmage and don’t have a working robot ready to go!

Event #2-3: Qualification Events (October 28, December 2)

These are ranking events in which teams will compete in the VEX IQ Teamwork Challenge for overall tournament ranking/placement in finals. Driver and Programming skills will not be offered at this event. Workshops targeted towards the needs of the league will be offered after each session and will be optional to attend; examples include programming help, notebooking, the interview process, etc. 

Event #4: Finals (January 20)

This is the league finals where teams will be seeded and compete one last time to post their best scores with their alliance partners. Teams will also submit the engineering notebooks and complete team interviews conducted by industry professionals in STEM Fields. This event will also offer Driver and Programming Skills matches which will be submitted for overall state rankings. 

 

Team Expectations / Code of Conduct

We expect the following behavior and ethical standards at all REC Foundation-sanctioned events. 

  • Act with integrity, honesty, and reliability
  • Behave in a respectful and professional manner with event staff, volunteers, and fellow competitors
  • Exhibit maturity and class when dealing with difficult and stressful situations
  • Respect individual differences
  • Follow all rules as listed in the current game manual(s)
  • Student-centered teams with limited adult assistance
  • Safety as a top priority
  • Good sportsmanship, which includes supporting your alliance partners

These expectations apply to all team members and all adults associated with a team including, but not limited to, teachers, mentors and parents. Judges will consider team conduct and ethics when determining awards. 

With regards to adult interference -- If confirmed by judges / inspector / event partner, the team will be disqualified from all awards. 


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 23-Sep-2023
Venue/Location:
SCRIMMAGE - Waiakea Intermediate School
200 West Puainako Street
Hilo, Hawaii 96720
United States
Date: 28-Oct-2023
Venue/Location:
QUALIFICATION #1 - Waiakea Intermediate School
200 West Puainako Street
Hilo, Hawaii 96720
United States
Date: 2-Dec-2023
Venue/Location:
QUALIFICATION #2 - Hilo Intermediate School
587 Waianuenue Avenue
Hilo, Hawaii 96720
United States
Date: 20-Jan-2024
Venue/Location:
FINALS - Waiakea Intermediate School
200 West Puainako Street
Hilo, Hawaii 96720
United States

Contact Information

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Agenda

Please note that the agendas prodvided on this page are tentative and may need to be adjusted without notice. Official Agendas will always be emailed prior to the event date through the email associated with your robotevents account. Please make sure to keep your contact information current. 

Event Type:


Scrimmage: An unscored event geared towards helping students to better understand how the current season game is played.
The scrimmage is not counted towards the team's required participation.
Teamwork Challenge Qualification: A scored event that counts towards the team's finals standings and required participation. This event will only offer teamwork skills matches only. 
Finals: A scored event that will include an additional set of teamwork matches that count towards the team's final's sedding and required participation. The event will offer autonmous and driver's skills matches. The event will inlcude the finals seeding and determine the overall league winners for teamwork and autonomous skills. 
Workshops: The league will offer targeted workshop sessions after most events. Attendance to these workshops are optional and will not count towards your team's rankings. These workshops will last approximately two hours depending on the focus. 

 

Scrimmage Schedule


(September 23)

8:15 AM - Event Location Opens
8:30 AM - Team Check In Opens
9:00 AM - Team Inspection
9:30 AM - Opening Ceremonies
9:45 AM - Driver's Meeting
10:00 AM - Scrimmage Matches
12:00 PM - Closing Remarks / Clean up

Teamwork Challenge Qualification


(October 28, December 2

8:15 AM - Event Location Opens
8:30 AM - Team Check In Opens
9:00 AM - Team Inspection Opens
9:30 AM - Opening Ceremonies
9:45 AM - Driver's Meeting
10:00 AM - Teamwork Challenge Matches
11:00 AM - Snack Intermission
11:30 AM - Teamwork Challenge Matches Continue
1:00 PM - Tournament Closing Remarks
1:00-3:00 PM - Workshop Session *Optional Attendance, Select Dates, Topics to be announced

Finals

(January 20)

8:15 AM - Event Location Opens
8:30 AM - Team Check In Opens
9:00 AM - Team Inspection
9:30 AM - Opening Ceremonies
9:45 AM - Driver's Meeting
10:00 AM - Teamwork Challenge Matches
11:00 AM - Snack Intermission
11:30 AM - Driver & Autonomous Skills Matches
1:30 PM - Finals Matches
2:30 PM - Awards Ceremony
3:15 PM - League Closing Remakrs / Clean up

Volunteer

We are currently seeking volunteers for:

  • Field Resetter
  • Emcee / Announcers
  • Awards Judges
  • Referees 
  • Robot Inspection
  • Set up / Clean up

Experience is not required and you can be trained on site. Please email the event partner to volunteer for a role at the league!

Emergency/Bad Weather Policy

In the event that we are unable to convene due to inclement/bad weather the individual event will be rescheduled. 
The event partner will contact teams if the event must be postponed.

Teams should make sure their contact information is up to date in RobotEvents.com, and includes both school and non-school phone numbers.

Refund and Payment Policies

The Big Island VEX IQ League is not able to offer refunds due to incurred costs to organize and run the league. 
Once payment is recieved, we are unable to offer refunds for cancellations or no-shows at our league events. 

Please be sure that your team is committed to participating in the League before registering. 

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.