Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Nysmith School VIQRC Tournament (ES/MS)

2-Dec-2023 Add to Calendar
Event Code
VEX IQ Robotics Competition
Event Type
Event Format
Field Control System
Spots Open
Event Region
Max Registrations per Organization
Early-Bird Registration Opens
10-Oct-2023 12:00 EDT
Standard Registration Opens
21-Oct-2023 12:00 EDT
Registration Deadline
20-Nov-2023 18:00 EST
Payment Deadline
20-Nov-2023 18:00 EST
This event is closed to registration because:
  • It is past the registration deadline.

General Info


Welcome to the VEX IQ Robotics Tournament at The Nysmith School!!  We are looking forward to an exciting day of competition. 

The Nysmith School is located at 13625 EDS Dr, Herndon, VA

This will be a combined Elementary and Middle school event.  Robot skills, judged awards, and engineering notebook judging will be available.  Please turn in the team’s engineering notebook at the inspection table.  Teams with a digital engineering notebook must provide a printed hard copy.

Unless a payment date/plan has been pre-coordinated via email with the EP, the registration fee must be paid by November 20, 2023, otherwise, the team will be moved to the waitlist. 


We plan to have a small concession stand, offering water and snacks.  There are several fast-food restaurants in the area and there are some pizza restaurants in the area that deliver to the Nysmith School.


We plan to pre-order lunch for teams that would like to order pizza for lunch.  You will receive an order form by Nov 13, 2023.  All orders must be submitted and payment received by Monday, Nov 20, 2023.  A follow-up email will be sent to all registered teams.

COVID protocols for this event:

Please visit the Health and Safety Policies information page to stay abreast of any updates to the COVID protocol for this event.  If the protocol for this event changes, all teams will be notified.

Participant Release Form:

A Participant Release Form/Consent Form must be completed and uploaded for each team participant (students, coaches, and mentors) prior to the event.  As a reminder, only those team members and coaches/mentors with a signed Participant Release Form/Consent Form will be allowed to participate.   Please take a few minutes to electronically sign your forms as soon as possible. Upon arrival, all team members, coaches, and mentors must sign in at the check-in table.  The check-in list will identify all participants who have signed forms available online as of Thursday, Nov. 30, 2023.  Please take a few minutes to complete the forms as soon as possible. 

If you have any questions, please do not hesitate to contact us.

Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 2-Dec-2023

Nysmith School
13625 EDS Drive
Herndon, Virginia 20171
United States

Contact Information

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Please return here for updates up to the day of the event.  The schedule may change based on the total number of teams registered on the day of the event.

7:00 am – Doors Open  

7:00 am – 8:30 am – Check-in, Inspections, Practice Fields Open

8:30 am – 8:45 am – Drivers Meeting, Match Schedule distribution 

8:45 am – 9:00 am – Opening Ceremony

9:00 am – 4:00 pm – Skills Field Open – Max of 3 attempts per type 

9:00 am – 12:00 pm – Qualification Matches

12:00 pm - 1:00 pm – Lunch Break (skills fields closed)

1:00 pm – 4:00 pm – Qualification Matches (Skills Fields close after the last qualification match)

4:30 pm – 5:00 pm – Finals & Awards

5:00 pm – Event clean up


If you are interested in volunteering, please email Margie Eastman at [email protected]

Emergency/Bad Weather Policy

An email will be sent to each team's primary and secondary POC in the event of bad weather. Teams should note that Northern Virginia area weather may differ from other parts of Virginia and should plan accordingly.  This tournament will be canceled only if the Nysmith School closes due to the weather.  If a team is unable to attend due to weather, refunds will not be offered to no-shows due to poor weather.

Refund and Payment Policies

If the Event Partner cancels the event: 

  • If the Event Partner cancels the event due to bad weather, unforeseen circumstances, or COVID restrictions, the refund will be $50 per registered team.

If a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend:

  • No refund will be issued.  However, once the event reaches maximum capacity, and if your slot can be filled by a team on the waitlist, we will be happy to refund your registration fee, less $10.00.

Unpaid Teams:

  • On November 21, 2023, unpaid teams will be placed on the waitlist, unless a payment date/plan has been pre-coordinated via email with the EP.

Health and Safety Policies

Please visit the CDC website for the latest COVID-19 information.  

If the protocol for this event changes, all teams will be notified.

Date: 2-Dec-2023
Nysmith School
13625 EDS Drive
Herndon, Virginia 20171
United States

Travel Info

Teams are responsible for their own transportation and lodging costs. 


At this time, webcast will not be available.  However, please return here for any updates as we get closer to the day of the event. 

Judging Format

  • All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.