Agenda

Sunday, February 25th, 2024

The tournaments will be played on 3 fields, we intend to give each team 1 practice match and 8 qualification matches before finals.

Volunteer

Volunteers are essential to a successful tournament. Please consider volunteering. No prior experience is necessary. Please email [email protected] to sign up. Volunteers will receive any training necessary and a full day of inspiration working with incredibly talented youth.

Emergency/Bad Weather Policy

If inclement weather poses challenges, our aim is to proceed with the tournament as scheduled. Timely updates will be distributed to all participating teams through email.

Please take a moment to confirm the accuracy of your contact information on Robot Events.

Ensure that the email and/or phone number you provide can be reached outside of regular office hours, as we might need to reach out to you in case of emergencies.

Refund and Payment Policies

If the Event Partner cancels the event: 

Full refund will be provided

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Registration fees are non-refundable.

Health and Safety Policies

As of this date, Ontario is not under a mask mandate. Therefore, masks are not required, but highly recommended. In order to best insure the safety of our participants, we have instituted the following precautions: 

• Spectators will be able to watch the event from the designated seating areas.
• Only team members and coaches will be allowed in the pit areas. 
• Hand sanitizing stations will be available throughout the event. 
• Anyone who has been exposed to, or has tested positive for, COVID-19 in the two weeks before the event should not attend. 
• The event will be livestreamed and can be viewed remotely.

All approved events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event Partners should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary. 

Teams will not be allowed to enter the field to retrieve their robot. Once their match has been scored, they will drive their robot to the side of the field to retrieve it. The only people allowed access to the field and game objects are officially marked staff.

Date: 25-Feb-2024

Travel Info

Markham Pan Am Centre
16 Main St
Unionville, Markham, ON L3R 2E4

https://goo.gl/maps/PdGpoijfsgszQLxL9

Hilton Toronto/Markham Suites Conference Centre & Spa

Address: 8500 Warden AvenueMarkham, ON L6G 1A5Canada

Phone: +1 905 470 8500

Book a RoomThis link opens in a new tab.

Rooms & Rates

• 1 King Bed 1 Bedroom Suite - C$165.00
• 2 Double Beds 1 Bedroom Suite - C$175.00

The following hotels are also available in close proximity to Markham PanAm Centre.

• Toronto Mariott Markham
• Park Inn by Radisson Toronto-Markham
• Comfort Inn Toronto Northeast
• Hampton Inn & Suites by Hilton Toronto Markham
• Homewood Suites by Hilton Toronto-Markham

Webcast

VEX Ontario YouTube Channel

Judging Format

Please see the Remote Judging section of the Guide to Judging for more information.

Remote Initial Team Interviews:

• Initial Team interviews are done remotely before the event
• Team participants can log into the meeting from a single location sharing a webcam, or from multiple locations.
• Remote interview sign up deadline:
  • Teams qualified before February 1st, 2024: Feb 9th, 5PM EST
  • Teams qualified after February 1st, 2024: Feb 12th, 5PM EST
• Schedule sign up link:

Digital Engineering Notebook Submissions:

• Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.
• Submission deadline:
  • Teams qualified before February 1st, 2024: Feb 9th, 5PM EST
  • Teams qualified after February 1st, 2024: Feb 12th, 5PM EST

Final Team Interviews:

• Selected teams will receive notifications upon check in for second round interview.
• Only teams who have been selected for second round interview are considered for judged awards.

Payment

Please ensure that payment is submitted online at https://www.zeffy.com/en-CA/ticketing/eacb33ad-b1ec-4c01-a9fb-2b29bf985dd1 within two weeks of event registration.

If we do not receive your payment by the specified due date, your team will be placed on the waiting list.

1. Teams that qualify for the Championship event, on or before, January 31, 2024, will have two weeks to register and pay.
2. Teams that qualify on or after February 1, 2024, (or qualified for a Championship event that is less than three weeks away) will have one week to register and pay.

Note: please change the contribution from default 10% or 15% to other, and enter $0.

Waitlist

0 teams are on the waitlist for this event.