Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

This agenda has been updated as of 09/06/2023.

Volunteer

Volunteers are vital to making events successful. We greatly appeciate anyone who is able to attend the event to help it run smoothly. There will be more information posted by the registration open date. In the meantime, any volunteer queries can be sent to Matt Buckley at [email protected].

Emergency/Bad Weather Policy

Neither snow nor rain nor heat nor gloom of night will prevent this event from occurring.

Refund and Payment Policies

If the Event Partner cancels the event: 

Due to how Robot Events send payments to SCORE, we are unable to offer refunds to teams that have completed payment. In the event the EP Needs to cancel this event after payment has been made, that money can be applied to a future SCORE event.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

We are unable to offer refunds for this event. Because of this, teams should wait to make payment until they are certain they can and want to attend while being mindful of the payment due date. Any team unpaid by payment due date will be removed from the registered team list without notification.

If a team has to withdraw from competition after payment is made, SCORE can consider transferring the registration fee to another SCORE hosted event.

Date: 14-Dec-2023 - 15-Dec-2023

Travel Info

Great Wolf Lodge, Lagrange, GA

You can find more information at https://www.greatwolf.com/georgia

Travel:

Hartsfield-Jackson Atlanta International Airport is the closest airport to the Great Wolf Lodge and is a major hub for many airlines. It is a 45-50 minute drive.

Lodging: 

It is strongly recommended that teams utilize the discount code and stay on site at the Great Wolf Lodge for their own ease and comfort (discount code will be made available upon registration). 

If teams are unable to stay at the Great Wolf Lodge there are other lodging options in the nearby area.

Webcast

This event will be livestreamed. A link will be provided here closer to the event.

Judging Format

Please see the Remote Judging section of the Guide to Judging for more information.

•  Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact on RobotEvents.

Digital notebooks must be submitted by Dec 1, 2023 using the Robot Events digital notebook submission. If the submission is to a dynamic link, the notebook that is judged will be the information at due date. The judging team cannot guarantee they will view any notebook submission or update after the due date.

No notebooks will be reviewed once the event has started.

Payment

Team payment is due by October 27, 2023. Any team unpaid by payment due date will be removed from the registered team list without notification and their spot will be offered to a team on the waitlist. This is necessary due to the need for teams to make travel plans.

Signature Event Early Bird Policy

• All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
  • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
    • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
    • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
  • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
    • Note: Modifications to this may be made for events in August and September
  • Standard Registration will open 14 weeks before the event at 12:00PM EST
  • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
    • The Event Partner must be the Primary Contact for the teams they are registering