Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

VIQC, Big Island VEX IQ Tournament, ES&MS, In-Person, with Standard Judging

Date
7-Jan-2023
Event Code
RE-VIQC-22-9883
Program
VEX IQ Competition
Event Type
Tournament
Event Format
In-Person
Capacity
40
Spots Open
22
Event Region
Hawaii
Max Registrations per Organization
6
Standard Registration Opens
31-Oct-2022 21:00 EDT
Registration Deadline
2-Jan-2023 21:00 EST
Price
$105.00
This event is closed to registration because:
  • It is past the registration deadline.

General Info

Maximum Team Registrations

The maximum team registrations per organization is set at two per organization so that we can allow all organizations within our intended service area to register at least one team. We understand that there are many organizations with team counts that exceed this limitation. Please add all teams beyond the two team limit to the waitlist. Notify the event partner of your request for additional teams so that we can work with your organization to ensure everyone can register and participate. 

Waitlisted team priority:

  1. Teams that have not participated in any VEX IQ Events This season
  2. Hawaii Island Teams
  3. Outer Island Teams  (Maui, Molokai, Oahu). 

We will begin notifying waitlisted teams on December 7th 2022.

LATE Arrivals

Teams must be checked in 45 minutes prior to the start of the qualification matches so that the match schedule may be printed. Teams not checked in by this time may be removed so that the match schedule can be generated on time. 

Team Payment

Teams must be paid in full at least two weeks prior (12/24/2022) to the event date (1/7/2023).  Teams that are marked as "unpaid" will be removed from the team event list if there are waitlisted teams. Teams that are marked as "P.O. Processing" will be asked to submit documentation that a Purchase Order has been submitted by your school/organization; without documentation payment will be treated as "unpaid" and will be removed from the team event list if there are waitlisted teams. Teams not paid in full by the event date will not be permitted to participate.

 

Team Expectations / Code of Conduct

We expect the following behavior and ethical standards at all REC Foundation-sanctioned events. 

  • Act with integrity, honesty, and reliability
  • Behave in a respectful and professional manner with event staff, volunteers, and fellow competitors
  • Exhibit maturity and class when dealing with difficult and stressful situations
  • Respect individual differences
  • Follow all rules as listed in the current game manual(s)
  • Student-centered teams with limited adult assistance
  • Safety as a top priority
  • Good sportsmanship, which includes supporting your alliance partners

These expectations apply to all team members and all adults associated with a team including, but not limited to, teachers, mentors and parents. Judges will consider team conduct and ethics when determining awards. 

With regards to adult interference -- If confirmed by judges / inspector / event partner, the team will be disqualified from all awards. 


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: Remote Engineering Notebooks

Eligible Teams:

Event Dates & Locations

Date: 7-Jan-2023

Venue/Location:
Waiakea Intermediate School
200 West Puainako Street
Hilo, Hawaii 96720
United States

Contact Information

You must login to contact this Event Partner

Agenda

Please note that the agenda prodvided on this page is tentative and may need to be adjusted without notice. Official Agendas will always be emailed prior to the event date through the email associated with your robotevents account. Please make sure to keep your contact information current. 

8:15 AM - Venue Opens
8:30 AM - Team Check In Opens
9:00 AM - Team Inspection
9:15 AM - Opening Ceremonies
9:15 AM - Driver's Meeting
9:30 AM - Teamwork Challenge Matches
1:00 PM - Teamwork Challenge Matches End
1:00-3:00PM - Driver / Programming Skills Matches
3:00 PM - Finals Matches
4:00 PM - Awards Ceremony
4:30 PM - Venue Closed
 

Volunteer

We are currently seeking volunteers for:

  • Field Resetter
  • Emcee / Announcers
  • Awards Judges
  • Referees 
  • Robot Inspection
  • Set up / Clean up

Experience is not required and you can be trained on site. Please email the event partner to volunteer for a role at the league!

Emergency/Bad Weather Policy

In the event that we are unable to convene due to inclement/bad weather the individual event will be rescheduled. 
The event partner will contact teams if the event must be postponed.

Teams should make sure their contact information is up to date in RobotEvents.com, and includes both school and non-school phone numbers.

Refund Policy

The Big Island VEX IQ Tournament is not able to offer refunds due to incurred costs to organize and run the event.
Once payment is recieved, we are unable to offer refunds for cancellations or no-shows at our league events. 

Please be sure that your team is committed to participating before registering. 

Health and Safety Policies

Teams will be expected to follow all local health and safety guidelines at the time of the event.

At this time, there are no local restrictions in place for COVID-19. Teams are encouraged to wear facemasks while on the event premises but are not required to do so.

 

Webcast

The event will be live streamed. An link will be provided here on the event date.

Judging Format

Digital Engineering Notebook Submissions / In Person Team Interviews:

  • Team interviews will be conducted in-person at the event.
  • Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact on RobotEvents. Digitial Engineering Notebooks will be due on December 31st, 2022 12:00pm to give our judges ample time to review all submissions. Physical Copies of your engineering notebook should also be brought to the event and turned in during team check-in.

Adjusted on Deccember 13th, 2022 - Pushed notebook duedate from 12/24 -> 12/31 & added requirement for physical notebook.