Agenda

These times are approximate and may vary slightly.

Volunteer

Every successful event relies heavily on its volunteers. This is true for our Galactic Gala. If you are interested in volunteering for this event, please contact  Kellyann Goring at kellyann@home2schoolconnection.com or text at 352-408-2811.

We have a need for volunteers in the following areas, many of which do not require prior experience, all of which require positive, supportive interactions with the teams.

Judges (all day): evaluate student notebooks, interview teams, and deliberate awards, you will be working under the supervision of the Judge Advisor for training and assistance (no experience needed)

Team Check-in (8:00-8:45): check-in each team, answer any questions they may have or direct them to someone who can help them further, you will be working under the supervision of the Judge Advisor for training and assistance (no experience needed) This could be the same person as a referee or a queuer

Robot Inspections (8:15-9:00): inspect robots to ensure they meet the correct dimensions and specifications, you will be working under the supervision of the Judge Advisor for training and assistance (no experience needed) This could be the same person as a referee or a queuer

Referees (all day or partial day): keep time for each skill match, score the field, and understand the rules of the game, you will be working under the supervision of the Head Referee for training and assistance (some experience needed)

Queuers (only during alliance matches and finals): ensure each team is at the queueing tables in time for their match, you will be working under the supervision of the Head Referee for training and assistance (no experience needed)

Practice Field Supervision (throughout the day): help ensure the safety of the teams and the practice fields throughout the event (no experience needed)

 Concessions (all day): maintain a neat, clean food environment, handle cash and return change (no experience needed)

Emergency/Bad Weather Policy

In case of severe weather (a hurricane, for instance) this event will initially try to be rescheduled.

If it has to be CANCELLED, your registrations will be refunded (less a $5 processing fee).

Refund and Payment Policies

It is expected that teams utilize the RobotEvents system to handle event payments prior to attending the event.

Teams who sign up to compete at this event are making a commitment to being there and commit to the organizer to offset costs. Therefore, refunds will not be issued.

However, if you need to cancel, and your spot is filled by another team, we will be happy to issue a refund.

Due to the limited space for events, we will not issue a refund for a 'no show'.

In all cases, each registration contains a $5 RobotEvents processing fee that is not refundable.

Health and Safety Policies

To help promote a safe and healthy environment, we kindly request the following:

• Only the team members and one adult, in addition to the team coach, are allowed at the pit table at any time during the event.
• If you are not feeling well, please stay home.
• Masks may be worn.
• Please observe social distances between spectators.
• The front row of seating will be reserved for spectators of the current matches. Please only use the front row of seating for temporary seating, watching your team's match, then moving to an available seat behind the front row. 

The Health and Safety Policies may be updated as district, state, or national policies change.

Date: 28-Jan-2023

Travel Info

Cypress Ridge Elementary

350 East Avenue

Clermont, FL 34711

Parking can be found in front or behind the school.

Webcast

This event will not be webcasted.

Judging Format

Digital Engineering Notebook Submissions / In-Person Team Interviews: Team interviews will be conducted in person at the event. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.

Notebook submission deadline is 11:59 PM, Wednesday, January 25, 2023.