Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Volunteer

We are always looking for volunteers.  If you would like to volunteer please contact Daniel Yu at [email protected] or Richard Seniuk at [email protected]

Emergency/Bad Weather Policy

This event will take place no matter what the weather

Refund and Payment Policies

Full refunds will be given to teams if they cancel by Noon on Saturday February 19th, 2022.  After that no refund will be given.

Health and Safety Policies

All approved events and event attendees are required to follow all local, national or any other government advice and guidance regarding COVID-19 safety procedures, social distancing, and best hygiene practices. Event Partners should continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary.

Many important precautions will be taken to ensure the safest atmosphere for both event staff, and attendees. Below is a number of those precautions.

• Masks must be worn at all times by anyone inside the facility. 

Date: 5-Mar-2022

Travel Info

E.Y. Centre is located at: 

4899 Uplands Drive
Ottawa, Ontario, K1V 2N6

https://goo.gl/maps/Bt3vuEhN3nbhnQy3A

CanSTEAM has made arrangements with the Hilton Garden Inn for a group rate. 

Website:  https://www.hilton.com/en/hotels/yowapgi-hilton-garden-inn-ottawa-airport/?SEO_id=GMB-GI-YOWAPGI&y_source=1_MjA4MzI0Mi03MTUtbG9jYXRpb24uZ29vZ2xlX3dlYnNpdGVfb3ZlcnJpZGU%3D

The Hilton Garden is located across the street from the E.Y. Centre is is an easy 5 minute walk.  To reserve your room Call the toll free TReservations only number:  1-866-235-1060 or the local number 1-613-288-9001.

Quote Group Code:  VEX

Additional Charges:  4% Municipal Accommodation Tax and 13% GST.

Webcast

https://youtu.be/1_hn4KvXP64

Judging Format

Remote Judging - The Team Interviews will be conducted remotely.

• Notebook

  • ​Submission instructions - How to Submit Digital Engineering Notebooks - REC Foundation (roboticseducation.org)
  • Deadline: Feb 18, 11:59PM EST
• Interview Schedule
  • ​Sign up link - https://www.signupgenius.com/go/10C0F44AAAE2CA2FFC07-vexontario
  • Deadline: Feb 18, 11:59PM EST

Hotels in the area

CanSTEAM has made arrangements with the Hilton Garden Inn for a group rate. 

Website:  https://www.hilton.com/en/hotels/yowapgi-hilton-garden-inn-ottawa-airport/?SEO_id=GMB-GI-YOWAPGI&y_source=1_MjA4MzI0Mi03MTUtbG9jYXRpb24uZ29vZ2xlX3dlYnNpdGVfb3ZlcnJpZGU%3D

The Hilton Garden is located across the street from the E.Y. Centre is is an easy 5 minute walk.  To reserve your room Call the toll free TReservations only number:  1-866-235-1060 or the local number 1-613-288-9001.

Quote Group Code:  VEX

Additional Charges:  4% Municipal Accommodation Tax and 13% GST.

There are many other hotels in the area.  

https://ca.hotels.com/search.do?destination-id=1779509&q-check-in=2022-03-04&q-check-out=2022-03-06&q-rooms=1&q-room-0-adults=2&q-room-0-children=0&f-lid=10553708

Event Payment Address

As Robot Events does not accept payment for events outside of the US, and not calculating the tax properly. Please pay through the following web site

https://cansteam-foundation.myhelcimstore.com/product/vex-robotics-ontario-viqc-ms-in-person-provincial-championships--re-viqc-21-6830/

Registration fee due date: Feb 18, 11:59PM

Student Emergency Contact Information

 "The following form is available for download at https://www.vexontario.ca/wp-content/uploads/2021/11/Student-Emergency-Information.pdf for your convenience.  In the interest of safety, the coach is expected to have this information and provide it if needed. Please do not fill in here. Team contacts and teams are not required to have this form but CanSTEAM will not be responsible should this information not be available from the Team Contact."

Student Information

Name of Organization: ______________________________ Team #: _________________

Team Onsite Contact: _______________________________ Phone #: _________________

Student Name: ____________________________ D.O.B.(Day/Month/Year): ____________

Health Card Number: LEAVING THIS SECTION BLANK WILL CONFIRM THAT THE PARENT/GUARDIAN HAS CHOOSEN NOT TO DISCLOSE THE CHILD’S CARD NUMBER:

______________________________________

Medical Concerns: ___________________________________________________________

Asthma?  YES____   Inhaler? Yes ______   Epi-pen? Yes ___

                   No ____                   No ______                     No ___

Allergies? ____________________________________________________________________

____________________________________________________________________________

Emergency Contact Information:

Preferred Phone Number:  ___________________ Secondary Phone Number: _____________

Name: ___________________________________     Name: ____________________________

Please note that the above information is provided voluntarily.  The VEX Robotics team is responsible for being able to provide this information should the need arise.  VEX Ontario Provincial Championship does not require this information to be turned in and will not request it unless necessary.

Floorplan

Provincial floorplan layout. PDF version.