Event Code: RE-VIQC-20-2239
Program: VEX IQ Challenge
Type of Event: Tournament
Capacity: 12 / Spots Open: 0
Event Region: California - South
Price: $10.00This event is closed to registration because:
Grade Level: All
Robot Skills Challenge Offered: Yes
Judging Format: No judging
This will be a unique experience! For more information and details, keep reading!
Due to COVID-19, there are a few key differences in how this event will be played:
Because of the online format, this event is held as a "Skills-Only" event.
This means that you will only play skills matches: driver and autonomous (no teamwork matches).
Each team will have the chance to play 3 driver skills matches and 3 autonomous matches throughout the event.
The robot with the highest skills score will win the event!
We will send out match schedules once all of the teams have joined the meeting.
This VEX IQ competition will be held entirely through Zoom. Before the event, I will send you the meeting link and password.
This means that you will need to have:
1. A device capable of joining a Zoom meeting with video;
2. A field and game elements to play matches on; and
3. The ability to compete under the Remote, Live Skills conditions described in the Game Manual: https://content.vexrobotics.com/docs/viqc-rise-above/VIQC-Game-Manual-08172020.pdf
We will be running matches live, and teams will be able to live stream their matches into Zoom. Per the Game Manual, the Head Referee will be a certified referee for this remote event.
If you have any questions, please feel free to email me at firstname.lastname@example.org
In order to cover the minimal costs of hosting this event, we are asking that you help us with $10 per registration.
If this seems cheap compared to most events in California, it is.
(Events are usually $50-$75 per team)
This is the first online event that I have ever done though, and wanted to give you a sort of "free trial"
Future events will most likely cost more, especially as we add judging and expand the size.
In order to be ready for this event, there is not much you will need to do other than build a robot and practice.
Make sure that you can join the Zoom meeting (if you're not sure if your setup is perfect, I will be on 60 minutes early at 8:00 AM PDT to help anyone with potential tech issues. After we get you all set up, you can just relax and wait for the event to start)
Here are a few things that would be good to verify you have access to on the day of the event:
NOTE: New this year, you will be required to complete a consent release form for all participants on robotevents.com
Teams should plan to arrive before 8:45 AM PDT (11:45 AM EST). If you're not there at 8:45, we will contact you to make sure that you are still planning to attend.
We plan to start promptly at 8:55 AM PST (11:55 AM EST), and need time to prepare match schedules and coordinate check-in and verification.
Teams must be paid two weeks prior to the event. Teams not paid at this time may be dropped at the event partner's discretion to allow teams in from the waitlist. Refunds are not typically offered, but if you have a special case, please just let us know and we will see what we can do.
^^ This is our standard policy, but because this event is only $10, beause of COVID, etc. we are more flexible this year.
Per VEX and REC policy, we are not allowed to livestream this event publicly (see Game Manual rules on Remote, Live Skill-Only events).
However if you would like to watch, just contact me at email@example.com and I can give you the link.
I know that there is a lot of uncertainty about this, so if you have any questions, please feel free to contact me at: firstname.lastname@example.org
I'll be sending you email updates as the event comes nearer, so you should have all of the info you need :)
PST = Pacific Standard Time, EST = Eastern Standard Time
Times subject to change day of event.
7:30 AM PST (10:30 AM EST) – video conference open, pre-event setup (no teams)
8:00 AM PST (11:00 AM EST) – Event open to teams to join and verify technology works
8:45 AM PST (11:45 AM EST) – All teams join, security checks
8:55 AM PST (11:55 AM EST) – Welcome and attendance
9:00 AM PST (12:00 noon EST)– Inspection
9:30 AM PST (12:30 PM EST) – Driver’s meeting
9:45 AM PST (12:45 PM EST) – Matches begin
10:30 AM PST (1:30 PM EST) – 15-minute Break
10:45 AM PST (1:45 PM EST) – Resume Matches
12:30 PM PST (3:30 PM EST) – Break
1:00 PM PST (4:00 PM EST) – Resume matches
3:00 PM PST (6:00 PM EST) – Awards
3:15 PM PST (6:15 PM EST) – Thank you, end of event
3:30 PM PST (6:30 PM EST) – CANI, review event, debrief with volunteers (no teams)
4:00 PM PST (7:00 PM EST) – Video conference closed
Almost all event volunteer positions for this event are already filled.
If you have a special interest however, feel free to contact me at email@example.com and we will work to integrate you into our event staff.
Unless there is a major catastrophe (for example, a hurricane) or an internet/power outage, the tournament will take place as scheduled.
If you are unable to attend due to bad weather or an internet/power outage, just contact me and we can work something out.
In the case of extremely bad weather conditions or possible cancellations, please visit the event on Robotevents.com where updates about the event status will be posted as needed. In case of an emergency, we will individually reach out to all teams using any and all contact information required. Teams should make sure their contact information in Robotevents.com is up to date and includes both school and non-school phone numbers.
In the event of an issue during the event (for example, internet/power outage), we will attemt to reconnect everyone as quickly as possible.
If we are unable to reconnect, the event will be rescheduled or cancelled, and refunds will be issued.
Because this is really new, we are much more flexible.
If you have a special case that you would like to discuss with me, you may contact me at firstname.lastname@example.org, and we’ll work something out together.
In the era of COVID-19, there are countless safety and health regulations in place for us to follow.
Because this event is fully remote, we will not be in danger of spreading the virus accross attendees or spectators.
(The World Health Organization has confirmed that COVID-19 cannot spread accross 5G networks)
Please make sure that you follow any and all national, state, county, and city guidelines for your local area when arranging to meet as a team (if you choose to).
Due to COVID-19, you are not required to meet as a team, and have the option to have 1 driver drive the entire 60-second match (with no driver switch)