General Info

Competition Preparation This event is sure to be a fast-paced and exciting event. All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared. I hope this helps.  Please let me know if you have additional questions.  

STEM Research Paper please read all details on the requirements.  All Teams submission must be submitted by February 22, 2020, via form only.  ​Video Submission Form   

Team Food Lunches

Food form needs to be filled out and paid no later than Feb 28th No money accepted for team lunches after February 28th. Individual pieces will be available on-site while supplies last. There will additional food vendors on site. Payment via PayPal at www.mwso.org Please place team number in notes. 

Team food form  

. Review the rules and run through the inspection checklist about a week before the competition so that there is ample time for adjustments. The inspection checklist can be found on the documents page.

2. Read the document 120 Things to do before your first VEX Tournament found on the Document Page.

3. Pack for the event the day before the day of departure.
Here are a few items that you don't want to forget.

• Spare parts & tools
• Batteries and chargers
• Programming cable
• Power strip
• Laptop computer
• Engineering notebook (if you have one, REQUIRED for Design and Excellence Awards )
• Banners and other decorations for your team pit
• Giveaways if you have them

4. Remember that safety comes first, please don't bring tools that pose a safety risk to your team, or others nearby as the venue is a very tight fit. 

5. Understand how the game will be played. VEX participants should thoroughly read the game rules.  Additional rulings and interpretations of the game rules can be found on the VEX Forums. Link to follow.

6. Read through the Robot troubleshooting guide. See the Documents tab.

8. Participation and Consent Form - A completed form for all participants must be turned in during check-in. Team leaders will need to collect the completed forms for all team members attending the event and turn them into the registration desk when checking in. The Participation and Consent Form can be found on the Documents page. 

Opening Ceremony Parade

Fill out the form to be used during the opening ceremony parade. You can have one or two team members only to represent your school. You can have a flag or banner during the parade. 

Agenda

TENTATIVE SCHEDULE

• 8:30 AM - Doors open

• 8:30 AM - 9:15 AM - Check in/inspection and practice/STEM Notebooks at registration table.

• 8:40 am to 9:30 Skills Open

• 9:30 AM - 9:45 AM - Coaches/Drivers meeting

• 9:45 pm-  10:05 AM - Kickoff of event Ceremonies

• 10:05 AM - 12:15 PM - Qualification matches

• 10:05 AM -  1:30 PM - Skills field re-open (3 Matches)

• 12:45 AM - 2:45 PM - Qualification matches

• 3:00 PM - to 3:30 PM Finals Matches (Top 10)

• 3:45 PM - Event Awards

• 4:15 PM - Cleanup/go home

•  

Volunteer

Volunteer with us!  Contact Randy McCain at rmccain@mwso.org or www.mwso.org under important dates tab. 

Emergency/Bad Weather Policy

If a weather emergency, we will reschedule to March 14th.

Refund Policy

Refunds will be given minus the $5 REC Foundation fee. Refunds will only be given to teams that notify the organizer 14 days in advance. This gives us time to notify any teams on the waiting list.

Webcast

Join Zoom Meeting begins at 10 am EST. 
https://zoom.us/j/532169433

STEM Research

STEM Research Paper please read all details on the requirements.  All Teams submission must be submitted by February 22, 2020, via form only.  ​Video Submission Form   

1.  
2. Please refer to the **STEM Research Project and Presentation** document from the REC Foundation. The document can be found in the VEX IQ Challenge Team Resources area at https://www.roboticseducation.org
3. Record the STEM Presentation as a video following the instructions in the STEM Research Project and Presentation document.
4. Upload the video to one of the online video resources following the instructions in the STEM Research Project and Presentation document.
5. Have the coach or another adult email the link to the video, including the team number and contact information for the coach, to the Event Partner no later than ONE WEEK BEFORE the tournament date:

   Randy McCain Jr. <rb.mccww.home@gmail.com>

6. Teams WILL NOT be interviewed by judges at the event, unless the event qualifies teams directly to VEX Worlds. Please refer to the STEM Research Project and Presentation document for details.
7. Only ONE submission allowed per team. If two or more video links are sent to the Event Partner, only the first link received will be considered.
8. The winner of the STEM Research Project Award will be announced with the other judged awards at the event.

If you have questions about this process, please contact your REC Foundation Regional Support Manager. Refer to our website for contact information: www.robotevents.com/support