Agenda

Please click here for a tentative VEX Worlds 2017 VEX IQ Challenge Agenda. Please note that since this agenda is tentative, times may vary from 15-30 minutes.

Volunteer

Calling All Volunteers

Volunteer at VEX Worlds and help make this event the best experience ever for our participating students! Many volunteer roles do not require previous experience, and we provide online training resources to prepare you for any position. Join our volunteer team, get inspired, and have fun!

An average shift is 4-6 hours, and you can sign up for one shift, multiple shifts, and even multiple days if it suits your schedule. This year we are offering an entirely new scheduling platform, featuring self-scheduling online, making it easy for you to select and view your shifts from any computer or mobile device.

Make volunteering a family affair! Younger kids who are good at paying attention to directions make great Field Resetters, and we can pair you up in the same area to volunteer together in most cases.

Visit our VEX Worlds Volunteers page to learn about available volunteer positions and to sign up. We look forward to seeing you in Louisville!

Please email volunteer@roboticseducation.org with any questions.

VEX Worlds Volunteer Guidebook App

VEX Worlds 2017 has gone mobile! Follow these directions to download the free app. Check out your schedule, maps, and more!

Emergency/Bad Weather Policy

Teams will be notified, via email, if any event occurs that would jeopardize 2017 VEX Worlds. Please remember that the 2017 VEX Worlds official agenda will be available, and updated, on this event page, in the "Agenda" tab.

Refund Policy

VEX Worlds registration cancellations must be received by March 2, 2017, in order to receive a full refund. All cancellations must be emailed to support@robotevents.com with the team number and the contact information for the team. Teams that cancel on March 3, 2017, or after will not receive a refund for their registration fee.

Travel Info

VEX Worlds 2017 Housing Site

Visit the hotel booking site for a great selection of accommodations and discounted rates!

Airport Transfer

Teams are responsible for making their own arrangements for travel between the Louisville Airport (SDF) and their hotel. Information about ground transportation services can be found on the airport’s website.

Our travel partner GET Sports can also assist with booking your airport transfer (airport to hotel/hotel to airport). Complete and return the Airport Transfer Request Form for the best available rate.

Shuttle Schedule

A free shuttle bus loop will run between the Kentucky Exposition Center and many area hotels during VEX Worlds. Click here for details.

Visa and Invitation Letter Requests

The REC Foundation is happy to provide visa and invitation letters to teams. In order to process visa and invitation letters, the team's primary contact should email the following information to support@vexrobotics.com:

• Team name and number
• Names, birth dates, employers (or "student"), and passport country and number for every team member and adults traveling as chaperons
• School or other organization name and name of team leader, with address and phone number

All visa and invitation letter requests should be submitted to the REC Foundation by January 31, 2017, to ensure proper time for processing. Requests submitted after January 31, will be processed as soon as possible, but may take up to three weeks.

Please note that the REC Foundation will not produce a separate letter for each team member. Instead, the foundation will produce a letter for the entire team and attach the list of team members and mentors.

Learn More About Louisville

To learn more about our exciting host city, please visit our Louisville VEX Worlds 2017 website.

Parking at VEX Worlds

All teams will get one parking pass valid for the duration of the event. The parking passes will be emailed to the main contact for the team. Additional information about the process will be sent to teams closer to the event.

If your team has more than one vehicle, additional vehicles will need to pay for parking. The REC Foundation has arranged a special discounted rate for VEX Worlds 2017 attendees.

• Normal Daily Rate: $8/day (no in/out privileges)
• Normal Daily Rate: $12/day (in/out privileges)
• Discounted Rate: $24 for Thursday-Saturday (in/out privileges)

To get the discounted rate, simply purchase the $8 daily rate at the gate and visit the parking upgrade booth in the Workman Lobby (adjacent to the registration counter) to pay the additional $16 and receive your three-day in/out parking pass.

To purchase additional parking passes click here.

Note: Parking is free Wednesday, April 19 and Sunday, April 23.

Find more information on parking at VEX Worlds in the Team FAQ.

Transportation Options

For information about travel options such as group and individual air travel, charter bus, airport transfer, rental vehicles, and local transportation click here.

The following request forms are currently available:

• Group Air Request Form
• Charter Bus Request Form
• Airport Shuttle Request Form

VEX Worlds Discounts

• “Show Us Your Badge” Discounts — Louisville is proud to present the Show Us Your Badge program, a special discount program for show participants to use while in Louisville. Take advantage of special offers and discounts from the city’s most popular sites including retail shops, restaurants and attractions. Just present your name badge at the listed locations around town to receive amazing discounts and offers. Click here for a full list.

• Xhale Salon & Spa — Located in the Galt House Hotel, Xhale Salon & Spa is offering 10% off services $50.00 and higher for VEX Worlds attendees. Book your appointment more than a week more than a week in advance for a 15% discount. Visit Xhale Salon & Spa's website at www.xhalesalon.com or call (502) 587-7644.

• Louisville Bats — PLAY BALL! If you’re searching for a safe and enjoyable place to entertain your students while in Louisville, look no further than a Louisville Bats baseball game. Click here for information about five Louisville Bats baseball games designated as 2017 VEX Nights.

Webcast

Visit robotevents.com/vextv to build your own custom webcast and live results screen for the entire VEX Worlds event!

Sponsor

Special thanks to our Global Sponsors Autodesk, Chevron, DellEMC, Google, HEXBUG, Innovation First International, NASA, Northrop Grumman Foundation, Rack Solutions, Robomatter, and Texas Instruments.

We also would like to thank our many VEX Robotics World Championship sponsors: Advanced Manufacturing and Logistics, Avnet, Dell, Diversity Woodcrafts, Eaton, Mathworks, Microchip, Molex, New Bright Toys, Nissan, Nordson, Robotmesh, Toyota, UPS, US Army, and Xilink. The commitment and support of these partners ensure a great experience for everyone attending VEX Worlds.

Waitlist