Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

West Michigan Holiday VEXU Over/Under Tournament

VEX U

Date
2-Dec-2023 Add to Calendar
Event Code
RE-VEXU-23-3257
Program
VEX U Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
Smart Field Control
Capacity
20
Spots Open
5
Event Region
Michigan
Max Registrations per Organization
4
Standard Registration Opens
11-Sep-2023 16:00 EDT
Registration Deadline
27-Nov-2023 16:00 EST
Payment Deadline
1-Dec-2023 02:06 EST
Price
$25.00
This event is closed to registration because:
  • It is past the registration deadline.

General Info

This is the Annual Holiday VEXU Tournament! Again, there are two concurrent events on the first weekend of December - one High School event, and a VEXU event. This is the VEXU event - you can find the other events on robotevents.com.

Registration Information

All participating teams must be registered with VEX Robotics and the Robot Events website and have an official team number before registering for this event. Tournament fees must be paid before teams are allowed to compete. Registration and payments should be made through the Robot Events website.

Engineering notebooks

We will be collecting Physical engineering notebooks at this event for judging.

Lunch and Concessions

A lunch pre-order form will be sent to all teams and full concessions will be available from 9 am to 3 pm. 

Elimination Matches

Number of elimination alliances will be in accordance with the current VEX event guidelines.

Competition Preparation

All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared.

Review all game information: Current Game Webpage

  1. Review the rules and run through the inspection checklist about a week before the competition so that there is ample time for adjustments. Robots must use VEX V5 parts. Please self inspect before arriving at the tournament using the VEX U Robot Inspection Checklist

  2. Check the official VEX forums for rule updates and changes.

  3. Carefully read all of the information contained in the tournament posting on robotevents.com

  4. Pack for the event the day before the day of departure. Here are a few items that you don't want to forget.

    • Goggles/Safety Glasses

    • Spare parts & tools

    • Batteries and chargers

    • Power strip and extension cord

    • Laptop computer

    • Programming cable

    • Engineering notebook (Required for judged awards)

    • Banners and other decorations for your team pit table

    • Giveaways if you have them

  5. Be sure to read VEX Tournaments 101.

  6. Review the descriptions and criteria for the awards that are being given during the tournament.

  7. Prep for your interviews with the judges and read the Judge's Guide. Check the awards tab to see what awards will be given during the tournament.

  8. Remember that safety comes first, please don't bring tools that pose a safety risk to your team, or others nearby, as teams are close to each other in the venue pit area. Also, remember no grinding or other actions that create sparks, ask the tournament director for a safe location if grinding is needed.

  9. Ensure that you have the latest version of programming software and firmware for your V5 Brain.

Participation and Consent Form

A completed form for all participants must be uploaded to robotevents.com prior to the tournament. Team leaders will need to check that all team members attending the event have completed the online consent form prior to the tournament. Instructions on how to upload consent forms in English or Spanish is given here: VEX Consent Form (English) or VEX Consent Form (Spanish)

 

 


Grade Level: College

Skills Challenge Offered: Yes

Judging Format: Remote Interviews & Notebooks

Event Dates & Locations

Date: 2-Dec-2023

Venue/Location:
Grandville Robotics Competition Center
4900 Canal Avenue Southwest
Grandville, Michigan 49418
United States

Contact Information

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Agenda

Schedule/Agenda - subject to change

Schedule/Agenda - subject to change
7:30 am Doors Open/Robot Check-in 
7:30 am Robot Inspection Begins 
9:15 am Robot Inspection Ends
8:30 am Driver's Meeting (Competition Fields)
9:00 am Qualification Rounds Begin
12:00pm Lunch/Skills 
12:30 pm Qualification Rounds Resumes
3:30 pm Elimination Rounds Begin
5:00 pm Awards

*times are subject to change

Volunteer

Individuals interested in volunteering may contact Doug Hepfer ([email protected])

Emergency/Bad Weather Policy

In case of bad weather conditions or possible cancellations please visit the event on Robotevents.com where we will post updates about the event status if there is a delay or cancellation. Please feel free to contact me by phone if you are going to be late to the event (616-540-3239)

Refund and Payment Policies

Event payments are expected when you register for the event. Please contact us if you need some specific accommodation in this area (Doug Hepfer, 616-540-3239)

We will refund event fees for any team that is unable to attend the event, for whatever reason

Health and Safety Policies

We will conply with all local, state, and federal requirements in place as of the event date related to managing the spread of COVID-19.

Judging Format

Digital Engineering Notebook Submissions / Remote Team Interviews: 

Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.  All notebooks must be submitted by midnight on November 18. Judging will be done in person -