Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

All times are in North America Eastern Standard Time

8:30 AM: visiting teams arrive, check in, inspection opens
9:00 AM: drivers’ meeting
9:30 AM: practice matches start
10:00 AM: qualification matches start
12:00 PM: qualification matches end; lunch break starts
1:00 PM: skills runs start
2:30 PM: skills runs end; elimination matches start
3:15 PM: elimination matches end; cleanup starts
4:00 PM: competition ends, volunteers start equipment changes for awards banquet
6:00 PM: awards banquet starts
6:30 PM: dinner is served
9:00 PM: awards banquet ends

Additionally, judging interviews will happen between 12:00 PM and 2:00 PM (concurrently with lunch and skills runs); teams will sign up for an interview slot at check-in.

Volunteer

If you are interested in volunteering at the event, please reach out to us at [email protected].

Emergency/Bad Weather Policy

Teams will be notified with at least 24 hours notice to the start of the event if there will be any delays or cancelations to event start time. For normal weather conditions, including rain or snow, the event will run as planned. Potential severe weather conditions will be evaluated closer to event time.

Refund and Payment Policies

If the Event Partner cancels the event: 

Due to cost of running the event, if the event is cancelled due to severe weather or similar situation, a refund will only be offered to teams after all event expenses have been taken care of.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

If payment has already been made, the team will only be issued a refund if they can find another team to take their place. Refunds are not possible after the registration deadline has passed.

Date: 20-Jan-2024

Travel Info

Queen's University is located in Kingston, Ontario, Canada, partway between the major cities of Toronto, Ottawa and Montreal. You can drive here via highway ON-401. You can also fly into either Toronto (YYZ or YTZ), Ottawa (YOW) or Montreal (YUL), and travel to Kingston by bus (several options) or train (VIA Rail Canada). There are also nearby airports in upstate New York, including Watertown (ART), Rochester (ROC), and Buffalo (BUF), but there are not any straightforward transit connections from these airports to Kingston.

We are in discussions with local hotels to provide discounted group rates; information on this will be communicated to teams once you register.

Webcast

https://www.youtube.com/watch?v=X52KleG_2tQ

Judging Format

Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents. The submission deadline will be approximately 1 week before the event; details will be communicated to teams in due course.