Agenda

This schedule is tentative and any changes will be communicated to registered teams via email.

Friday, May 3
5:00 PM: Deadline to submit Competition Logbooks for review via RobotEvents. 

Friday, May 17:
8:00 AM: Doors open, inspection begins
9:00 AM: Pilots' Meeting
9:30 AM: Opening Ceremony
10:00 AM - 12:00 PM: Qualification matches; Skills fields open
12:00 - 1:00 PM: Lunch break
1:00 - 6:00 PM: Qualification matches; Skills fields open
6:30 PM: Venue closes

Saturday, May 18:
8:00 AM: Doors open

8:30 AM: Morning Meeting
9:00 AM - 12:00 PM: Qualification matches; Skills fields open
12:00 - 1:00 PM: Lunch break
1:00 - 4:00 PM: Qualification matches; Skills fields open
4:00 PM: Alliance Selection
4:30 - 6:00 PM: Elimination matches
6:00 PM: Closing Ceremony and Awards

Volunteer

This event would not be possible without the help of many volunteers!

If you'd like to volunteer, please sign up here: https://www.signupgenius.com/go/10C0D44AEAF2CA4FBC43-45329556-aerial#/.

Emergency/Bad Weather Policy

If weather, a local emergency, or enhanced coronavirus restrictions cause us to cancel or modify the scheule for this event, all teams will be notified via email.

Refund and Payment Policies

Due to the financial commitment on the part of the event partner, no refunds will be possible. Thank you for your understanding.

Health and Safety Policies

All events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding safety procedures, social distancing, and best hygiene practices. We will continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary.

Date: 17-May-2024 - 18-May-2024

Travel Info

Campus Map, Directions, and Parking

Please see this document for an annotated campus map.

The event will be held in the Falcon Center and adjacent Colebank Hall.

Free parking is available in the campus parking garage. From the garage, take the elevator to the top floor and walk across the pedestrian bridge to the Falcon Center. The street address of the parking garage is: 1112 Bryant St, Fairmont WV 26554.

For an accessible entrance or large vehicle unloading, continue up Bryant St. to the point marked “Falcon Center Accessible Entrance and Load-In” on the attached map. From there, enter the Falcon Center on the second floor and take the elevator or stairs down to the gyms. Several accessible parking spaces are located near this entrance.

School buses and other large vehicles can park in the gravel lot located across Locust Avenue/US 19 from campus.

Hotel Discounts & On-Campus Lodging

Information about lodging, including group rates at area hotels and lodging available in on-campus dorms, will be available soon!

Meals

The cafeteria in the Falcon Center will be open for lunch on Friday and Saturday. Lunch in the cafeteria is buffet-style for $8 per person. Lunch tickets will be available for purchase in the mornings to speed up the line.

Additionally, the Starbucks and Chick-fil-A locations in the Falcon Center will be open throughout the day.

We are a short drive from a number of sit-down and fast-food options; however, outside food is prohibited in the Falcon Center.

Webcast

This event will be broadcast on Twitch at https://twitch.tv/wvrobot. Participation in this event signifies your understanding that your matches may be aired publically for others to view remotely.

Judging Format

Digital Logbook Submissions

Competition logbooks will be submitted and reviewed digitally. Digital logbooks must be submitted via the “Registered Teams” section of your RobotEvents account. The deadline to submit logbooks for review is Friday, May 3 by 5:00 PM Eastern. Physical logbooks, or digital logbooks submitted by other means (e.g. email), will not be accepted.

If your team has a physical logbook, you’ll need to scan the logbook to a PDF and upload to a site such as Google Drive or Dropbox, with sharing permissions set to “anyone with the link”. You will then submit a link to the PDF through RobotEvents. If your team has a digital logbook, you can choose to share a direct link to the logbook (e.g. as a Google Slides presentation, or anything else viewable in a web browser), or you could export a PDF and submit that.

The RobotEvents submission system will verify that the link you submit does not require a login or any other authentication. Submitted logbooks will only be shared with event staff and volunteer judges.

 For detailed competition logbook submission instructions, please see this page.  If you have any questions or need help submitting your logbook, please get in touch with us via email.

In-Person Team Interviews

Team interviews will be conducted in-person during the event.

Competition Logbook

Digital Logbook Submissions

Competition logbooks will be submitted and reviewed digitally. Digital logbooks must be submitted via the “Registered Teams” section of your RobotEvents account. The deadline to submit logbooks for review is Friday, May 3 by 5:00 PM Eastern. Physical logbooks, or digital logbooks submitted by other means (e.g. email), will not be accepted.

If your team has a physical logbook, you’ll need to scan the logbook to a PDF and upload to a site such as Google Drive or Dropbox, with sharing permissions set to “anyone with the link”. You will then submit a link to the PDF through RobotEvents. If your team has a digital logbook, you can choose to share a direct link to the logbook (e.g. as a Google Slides presentation, or anything else viewable in a web browser), or you could export a PDF and submit that.

The RobotEvents submission system will verify that the link you submit does not require a login or any other authentication. Submitted logbooks will only be shared with event staff and volunteer judges.

 For detailed competition logbook submission instructions, please see this page.  If you have any questions or need help submitting your logbook, please get in touch with us via email.