Robotics Education & Competition Foundation
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Aerial Drone Competition Championship: Dragonfly in West Virginia

Date
19-May-2023 - 20-May-2023 Add to Calendar
Event Code
RE-ADC-22-0948
Program
Aerial Drone Competition
Event Type
Tournament
Field Control System
N/A
Capacity
50
Spots Open
0
Event Region
West Virginia
Standard Registration Opens
15-Dec-2022 06:00 EST
Registration Deadline
31-Mar-2023 15:25 EDT
Price
$300.00
This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

Congratulations to our award winners!

Tournament Champions
6815D – Lincoln County High School – Hamlin, West Virginia
58625E – WV Mountain-Airs – Griffithsville, West Virginia

Tournament Finalists
25067C – East Bank, West Virginia
2614A – Team Pluto – Morgantown, West Virginia 

Middle School Awards
Excellence Award: 61736E – Queen Team – Edison, New Jersey
Flight Operations Award: 15899C – EO Coffman Team C – Lawrenceburg, Tennessee
Programming Award: 2632S – Soaring Stallions – Morgantown, West Virginia
Inspire Award: 39752B – Robo BeeGees – Saint Albans, West Virginia
Judges Award: 6666C – Aerial Arson – Washington, DC
Autonomous Flight Champion: 61736E – Queen Team – Edison, New Jersey
Autonomous Flight 2nd Place: 36074E – EES E – Ethridge, Tennessee

High School Awards
Excellence Award: 77935B – Drone Devils – West Grove, Pennsylvania
Flight Operations Award: 51401R – Winged Warriors – Belle, West Virginia
Programming Award: 77935N – SoaringSyntaxErrors – West Grove, Pennsylvania
Inspire Award: 55151B – Flying Falcons – Weston, West Virginia
Judges Award: 61736H – The Warriors – Edison, New Jersey
Autonomous Flight Champion: 51401S – The Bandits – Belle, West Virginia
Autonomous Flight 2nd Place: 55151A – Black Tail Hawks – Weston, West Virginia

 

Welcome to the 2023 Aerial Drone Competition Championship: Dragonfly in West Virginia

We are excited to have you. Please check our page frequently for updates to the schedule.

Please read below for the steps in getting your team setup to compete. All teams not paid in full will not be allowed to participate.

  • Teams will be able to register for ONE (1) Championship event.  Choose carefully, once registered, teams will NOT be allowed to change to another location.
     

  • Teams that register for an Aerial Drone Championship on or before February 28, 2023, will have four weeks to register and pay by credit card, check or PO for the Championship event. 
     

  • Teams that register on or after March 1, 2023, will have two weeks to register and pay by credit card, check or PO for the Championship event.
     

  • Teams that do not pay by the above deadlines may be moved to the waiting list of the event at the event partner’s discretion.
     

Mandatory: All participants must have a Participant Release Form on file. It is the responsibility of the Team’s Primary Contact to make sure this occurs. A link to the instructions on how to submit a Participant Release Form is found here.

Competition Logbook: A digital Competition Logbook (or scanned copy of a written notebook) must be submitted digitally by 5:00pm EST on May 15th  for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents if you want it considered for judging. The notebook is only shared with event staff, including the Event Partner, Judge Advisor, and Judges, and may include the REC Foundation Support Team. Details on this process are given in the Judge Guide Addendum. For detailed logbook submission instructions, please see this page.

Inspection: Inspection will occur at the beginning of the tournament. Please be prepared and ensure that your robot will pass inspection BEFORE the competition by reviewing the Inspection Checklist.

Deadlines: Please pay close attention to the timeline and check back often for any changes.
 

Interviews: Teams will be interviewed in person at the event.


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: Remote Engineering Notebooks

Event Dates & Locations

Date: 19-May-2023 - 20-May-2023

Venue/Location:
Fairmont State University Falcon Center
1201 Locust Avenue
Fairmont, West Virginia 26554
United States

Contact Information

You must login to contact this Event Partner

Agenda

Monday, May 15:
5 PM – Deadline to submit Competition Logbooks for review via RobotEvents.

Friday, May 19:
8 AM – Doors open
9 AM – Inspection begins
9 AM – Skills fields open (must pass inspection first)
11 AM – Pilots' Meeting
11:30 AM – Opening Ceremony
12-1 PM – Lunch break
1-6 PM – Qualification matches & Skills fields open
6:30 PM – Venue closes

Saturday, May 20:
8 AM – Doors open
9 AM - 12 PM – Qualification matches & Skills fields open
12-1PM – Lunch break
1 - 3 PM – Qualification matches & Skills fields resume
3 PM – Alliance Selection
3:30 - 5 PM – Elimination matches
5PM – Closing Ceremony and Awards

Note: This agenda is tentative and subject to change.

Volunteer

This event would not be possible without the help of many volunteers. Please complete this form if you'd like to volunteer.

Emergency/Bad Weather Policy

If weather, a local emergency, or enhanced coronavirus restrictions cause us to cancel or modify the scheule for this event, all teams will be notified via email.

Refund and Payment Policies

Due to the financial commitment on the part of the event partner, no refunds will be possible. Thank you for your understanding.

Health and Safety Policies

All events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding safety procedures, social distancing, and best hygiene practices. We will continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary.

Date: 19-May-2023 - 20-May-2023
Fairmont State University Falcon Center
1201 Locust Avenue
Fairmont, West Virginia 26554
United States

Travel Info

Hotel Group Rates

We are pleased to offer discounted rates at the following area hotels:

 

Quality Inn: $60.00 

  • 1185 Airport Rd, Fairmont, WV 26554

  • (304) 367-1370

  • Mention "Drones" when making reservations

  • 50 rooms* available

*rooms have two Double Beds, not Queen Beds

 

Microtel Inn: $69.00

  • 20 Southland Dr, Fairmont, WV 26554

  • (304) 363-3100

  • Mention "Aerial Drone Championship" when making reservations

  • 15 rooms available

 

Red Roof Inn: $222.58*

  • 42 Spencer Dr, White Hall, WV 26554

  • (937) 328-1446

  • Ask for the "Red Roof Monthly Flash Sale"

  • 8 rooms available

    *222.58 is the rate for three(3) nights

 

Fairfield Inn: $95.00

  • 27 Southland Dr, Fairmont, WV 26554

  • (304) 367-9150

  • Mention "Aerial Drone Championship" when making reservations

  • 1-12* rooms available

    *twelve(12) rooms available on the 18th, three(3) on the 19th, and one(1) on the 20th

 

Holiday Inn Express: $121-$141

  • 2256 Landing Ln, Fairmont, WV 26554

  • (304) 816-5133

  • Ask for the "Fairmont State Rate"

  • 11* rooms available

*nine(9) Double Queen Standards at $124 and two(2) Double Queen Suites at $141

 

On-Campus Lodging

Additionally, teams have the option to stay on campus in the Bryant Place residence hall. Each "suite" in Bryant Place accomodates 4 people with a central common area and private bathroom.

The cost per suite is $104 per night, plus $60 per stay for linens. For more information or to reserve suites, please contact Jennie Rowand, Fairmont State Catering & Conference Director, via email at [email protected].

 

Campus Map & Directions

Please see this document for an annotated campus map.

The event will be held in the Falcon Center and adjacent Colebank Hall.

Free parking is available in the campus parking garage. From the garage, take the elevator to the top floor and walk across the pedestrian bridge to the Falcon Center. The street address of the parking garage is: 1112 Bryant St, Fairmont WV 26554.

For an accessible entrance or large vehicle unloading, continue up Bryant St. to the point marked “Falcon Center Accessible Entrance and Load-In” on the attached map. From there, enter the Falcon Center on the second floor and take the elevator or stairs down to the gyms. Several accessible parking spaces are located near this entrance.

School buses and other large vehicles can park in the gravel lot located across Locust Avenue/US 19 from campus.

 

 

Webcast

This event will be broadcast on Twitch at https://twitch.tv/wvrobot. Participation in this event signifies your understanding that your matches may be aired publically for others to view remotely.

Judging Format

In Person Team Interviews
Team interviews will be conducted in-person at the event in the pit area in the morning during the skills competition.

Competition Logbook Submissions
Competition Logbook: A digital Competition Logbook (or scanned copy of a written notebook) must be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents by 5:00 pm on Monday, May 15th, 2023 if you want it considered for judging. The notebook is only shared with event staff, including the Event Partner, Judge Advisor, and Judges, and may include the REC Foundation Support Team. Details on this process are given in the Judge Guide Addendum.

For detailed logbook submission instructions, please see this page.

Competition Logbook

Competition Logbook: A digital Competition Logbook (or scanned copy of a written notebook) must be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents by 5:00 pm on Monday, May 15th, 2023 if you want it considered for judging. The notebook is only shared with event staff, including the Event Partner, Judge Advisor, and Judges, and may include the REC Foundation Support Team. Details on this process are given in the Judge Guide Addendum.

For detailed logbook submission instructions, please see this page.

A map of the Fairmont State University campus with relevant locations highlighted.

Campus Map & Parking Directions