Agenda

Monday, May 15:
5 PM – Deadline to submit Competition Logbooks for review via RobotEvents.

Friday, May 19:
8 AM – Doors open
9 AM – Inspection begins
9 AM – Skills fields open (must pass inspection first)
11 AM – Pilots' Meeting
11:30 AM – Opening Ceremony
12-1 PM – Lunch break
1-6 PM – Qualification matches & Skills fields open
6:30 PM – Venue closes

Saturday, May 20:
8 AM – Doors open
9 AM - 12 PM – Qualification matches & Skills fields open
12-1PM – Lunch break
1 - 3 PM – Qualification matches & Skills fields resume
3 PM – Alliance Selection
3:30 - 5 PM – Elimination matches
5PM – Closing Ceremony and Awards

Note: This agenda is tentative and subject to change.

Volunteer

This event would not be possible without the help of many volunteers. Please complete this form if you'd like to volunteer.

Emergency/Bad Weather Policy

If weather, a local emergency, or enhanced coronavirus restrictions cause us to cancel or modify the scheule for this event, all teams will be notified via email.

Refund and Payment Policies

Due to the financial commitment on the part of the event partner, no refunds will be possible. Thank you for your understanding.

Health and Safety Policies

All events and event attendees are required to follow all local, state, federal, or any other government ordinances regarding safety procedures, social distancing, and best hygiene practices. We will continually assess, based on current government guidelines, whether to postpone, cancel, or significantly reduce the number of attendees when necessary.

Date: 19-May-2023 - 20-May-2023

Travel Info

Hotel Group Rates

We are pleased to offer discounted rates at the following area hotels:

Quality Inn: $60.00 

• 1185 Airport Rd, Fairmont, WV 26554

• (304) 367-1370

• Mention "Drones" when making reservations

• 50 rooms* available

*rooms have two Double Beds, not Queen Beds

Microtel Inn: $69.00

• 20 Southland Dr, Fairmont, WV 26554

• (304) 363-3100

• Mention "Aerial Drone Championship" when making reservations

• 15 rooms available

Red Roof Inn: $222.58*

• 42 Spencer Dr, White Hall, WV 26554

• (937) 328-1446

• Ask for the "Red Roof Monthly Flash Sale"

• 8 rooms available

    *222.58 is the rate for three(3) nights

Fairfield Inn: $95.00

• 27 Southland Dr, Fairmont, WV 26554

• (304) 367-9150

• Mention "Aerial Drone Championship" when making reservations

• 1-12* rooms available

    *twelve(12) rooms available on the 18th, three(3) on the 19th, and one(1) on the 20th

Holiday Inn Express: $121-$141

• 2256 Landing Ln, Fairmont, WV 26554

• (304) 816-5133

• Ask for the "Fairmont State Rate"

• 11* rooms available

*nine(9) Double Queen Standards at $124 and two(2) Double Queen Suites at $141

On-Campus Lodging

Additionally, teams have the option to stay on campus in the Bryant Place residence hall. Each "suite" in Bryant Place accomodates 4 people with a central common area and private bathroom.

The cost per suite is $104 per night, plus $60 per stay for linens. For more information or to reserve suites, please contact Jennie Rowand, Fairmont State Catering & Conference Director, via email at [email protected].

Campus Map & Directions

Please see this document for an annotated campus map.

The event will be held in the Falcon Center and adjacent Colebank Hall.

Free parking is available in the campus parking garage. From the garage, take the elevator to the top floor and walk across the pedestrian bridge to the Falcon Center. The street address of the parking garage is: 1112 Bryant St, Fairmont WV 26554.

For an accessible entrance or large vehicle unloading, continue up Bryant St. to the point marked “Falcon Center Accessible Entrance and Load-In” on the attached map. From there, enter the Falcon Center on the second floor and take the elevator or stairs down to the gyms. Several accessible parking spaces are located near this entrance.

School buses and other large vehicles can park in the gravel lot located across Locust Avenue/US 19 from campus.

Webcast

This event will be broadcast on Twitch at https://twitch.tv/wvrobot. Participation in this event signifies your understanding that your matches may be aired publically for others to view remotely.

Judging Format

In Person Team Interviews
Team interviews will be conducted in-person at the event in the pit area in the morning during the skills competition.

Competition Logbook Submissions
Competition Logbook: A digital Competition Logbook (or scanned copy of a written notebook) must be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents by 5:00 pm on Monday, May 15th, 2023 if you want it considered for judging. The notebook is only shared with event staff, including the Event Partner, Judge Advisor, and Judges, and may include the REC Foundation Support Team. Details on this process are given in the Judge Guide Addendum.

For detailed logbook submission instructions, please see this page.

Competition Logbook

Competition Logbook: A digital Competition Logbook (or scanned copy of a written notebook) must be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents by 5:00 pm on Monday, May 15th, 2023 if you want it considered for judging. The notebook is only shared with event staff, including the Event Partner, Judge Advisor, and Judges, and may include the REC Foundation Support Team. Details on this process are given in the Judge Guide Addendum.

For detailed logbook submission instructions, please see this page.