Agenda

9:00 AM - 9:15 AM: Welcome & Introduction

9:15 AM - 10:15 AM: Robot Driving Challenge: Can you drive a robot through a maze or obstacle course? 

10:15 AM - 11:15 AM: Coding & Problem-Solving: Learn how to write basic code for programming a robot.

11:15 AM - 12:15 PM: Engineering Challenge: What types of structures can you build using different materials?

12:15 PM - 12:45 PM: Lunch & Networking-Lunch will be provided.

12:45 PM - 1:00 PM: Wrap-Up & Reflection/Gift Bags

Volunteer

If you would like to volunteer, please complete this form:https://forms.gle/i4XwNr9Hi94fW21x8

Emergency/Bad Weather Policy

Bad Weather Policy

1. Monitoring Weather Conditions: The event organizers will continuously monitor weather forecasts leading up to and during the event. A decision on whether to proceed with the event or make changes will be based on reliable weather data and safety considerations.

2. Decision-Making Timeline:

• 24-48 Hours Before the Event: The organizers will review weather forecasts and make a preliminary decision. If severe weather is predicted, participants will be informed of potential changes as soon as possible.
• Day of the Event: A final decision will be made at least [insert time, e.g., 2 hours] before the event start time. Updates will be communicated via [insert methods, e.g., email, text, social media].

3. Potential Outcomes:

• Event Postponement: If the event is postponed, new details will be provided, including the rescheduled date and time.
• Event Cancellation: If the event is canceled, a full refund will be issued, or participants will be offered an alternative arrangement if possible.
• Event Modification: In some cases, the event may proceed with modifications (e.g., venue change, adjusted schedule). Participants will be informed of any changes as soon as they are confirmed.

4. Safety Measures:

• Location Changes: If the event moves to an indoor venue or alternative location, directions and details will be provided to all participants.
• Weather-Related Safety: Participants are encouraged to dress appropriately for the weather conditions. The event organizers will have safety measures in place, including first aid and emergency contacts.

5. Communication:

• Updates regarding weather-related changes will be communicated through [insert channels, e.g., email, social media, event website].
• Participants are responsible for checking these channels regularly for the latest information.

6. Refunds and Credits:

• If the event is canceled or rescheduled, participants will receive a full refund or a credit toward a future event, depending on their preference.

Refund and Payment Policies

If the Event Partner cancels the event: a refund will be issued.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: no penalty

Health and Safety Policies

Health and Safety Policy for Girls and Gears

1. Introduction

Girls and Gears is committed to providing a safe and healthy environment for all participants, staff, and volunteers. This Health and Safety Policy outlines the measures we will take to ensure the well-being of everyone involved in the event.

2. Pre-Event Measures

• Medical Information: Participants are required to provide details of any medical conditions or dietary restrictions through the registration form. This information will be used to ensure appropriate accommodations and emergency procedures are in place.
• Emergency Contacts: Participants must provide emergency contact information, which will be kept confidential and used only in case of an emergency.

3. On-Site Safety Procedures

• First Aid: First aid kits will be available at the event venue, and staff members trained in first aid will be on-site. In the event of a medical emergency, immediate assistance will be provided, and emergency services will be contacted if necessary.
• Safety Briefing: All participants will receive a safety briefing at the start of the event. This briefing will cover emergency procedures, the location of first aid kits, and general safety guidelines.
• Health and Hygiene: Hand sanitizers will be available at key locations. Participants are encouraged to practice good hygiene, including frequent hand washing and the use of hand sanitizers.

4. Dietary and Allergies

• Food and Beverages: A list of dietary restrictions and allergies provided during registration will be reviewed to ensure that suitable food options are available. Participants are encouraged to inform event staff of any specific dietary needs upon arrival.
• Labeling: All food items will be clearly labeled with potential allergens. Participants are advised to review these labels carefully.

5. Special Accommodations

• Accessibility: The event venue is equipped to accommodate individuals with disabilities. If any special accommodations are needed, participants should inform event organizers in advance to ensure necessary arrangements are made.
• Assistance: Staff and volunteers will be available to assist participants with special needs throughout the event.

6. Incident Reporting

• Reporting Procedures: Any accidents, injuries, or safety concerns should be reported immediately to event staff or volunteers. An incident report will be completed, and appropriate action will be taken to address the situation.
• Follow-Up: All incidents will be reviewed to improve future safety measures. Participants and their guardians will be informed of any significant incidents.

7. COVID-19 Guidelines (if applicable)

• Health Screening: Participants may be required to undergo health screening before entering the event venue, including temperature checks.
• Face Masks and Social Distancing: Depending on current health guidelines, face masks and social distancing measures may be enforced.
• Sanitation: Enhanced cleaning procedures will be in place to ensure the venue remains sanitized throughout the event.

9. Acknowledgment

By participating in Girls and Gears, participants and their guardians acknowledge that they have read and understood this Health and Safety Policy and agree to comply with its guidelines.

Date: 26-Oct-2024

Travel Info

https://www.google.com/maps/dir/33.4168064,-84.1285632/google+maps+dutchtown+middle/@33.4361808,-84.2697523,12z/data=!3m1!4b1!4m9!4m8!1m1!4e1!1m5!1m1!1s0x88f45813e7d40751:0x9355e8cf0b88317c!2m2!1d-84.2470036!2d33.4700412?entry=ttu&g_ep=EgoyMDI0MDgyMS4wIKXMDSoASAFQAw%3D%3D