Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Schedule: (Is a Guide for the Day And Subject to Change)

The Regionals Kicks off on Sunday February 25 

• 3:00 Hockey game Bridgeport Islanders vs. Springfield Thunderbirds

• All registered teams get a free ticket for all students and coaches 

  • Tickets will be at the willcall Window grouped by team and contact person

  • Team counts for tickets need to be given by February 19th Submission link

• Extra discounted tickets can purchased for Parents and Guest link to purchase tickets

• Hotel links for teams traveling block rates are available till the week of February 13th.

• Inspection will be available Sunday Night following the game for teams that help set up pits and practice fields.

• Islander Arena Bag Policy for the Sunday Game Only https://www.totalmortgagearena.com/plan-your-visit/bagpolicy

• Concession  will be served Monday and Tuesday from 8:00 to 3:30 (no outside Food or Drink is allowed to be broguht into the Arena)

• Menu https://www.totalmortgagearena.com/concessions

Monday, February 26thTentative schedule 

• 7:00 am doors open 

• 7:15 to 8:30 Check in and inspection 

• 8:30 to 9:00Drivers meeting and opening ceremonies 

• 9:15 to 11:30 Morning Match session

• 11:30 to 12:00 Lunch Break

• 12:00 to 5:30 Afternoon Match session

• Venue close at 6:30

Tuesday, February 27th Tentative schedule

• 7:00 am doors open 

• 7:45 SNE Team Picture Main Fields (all teams please come to the main fields for a SNE Region picture)

• 8:15 to 11:30 Morning Match session

• 11:30 to 12:00 Lunch Break

• 12:00 to 2:30 Afternoon Match session

• 2:45 to 3:00 Alliance Selection

• 3:15 to 5:00 Elimination round and Awards

• Venue close at 6:30

Volunteer

Volunteers:  Please contact [email protected]  or 203 913 7465 for information about our Event.

or

fill out the Google Form links below 

General Volunteer sign up 

Judging Volunteer sign up

Emergency/Bad Weather Policy

In the event of bad Weather changes to the schedule will be emailed to team contacts

Options 

1 Event opening may be delayed to allow for travel.

2. Event may be cancelled due to the weather.

announcements will go out by 6:00 am.  all teams are encouraged to use their best judgement when deciding to attend.

If the event is cancelled due to Weather or other issue.  Refunds less any event partner expenses will be processed by CTEEA.  Refund requests need to be emailed to [email protected] 

Refund and Payment Policies

REFUND POLICY:
Refunds will be availble to teams that request cancellation of registration 7 or more day prior to the event.  No other refunds will be processed. Refunds are processed by CTEEA not the REC Foundation

If the event is cancelled due to Weather or other issue.  Refunds less any event partner expenses will be processed by CTEEA. 

$5 Processing fee collected by the REC Foundation will be duducted from all refunds

Refund requests need to be emailed to [email protected]

Date: 26-Feb-2024 - 27-Feb-2024

Travel Info

Southern New England Robotics Championship Hotel Blocks

Marriott

780 Bridgeport Ave, Shelton, CT 06484•(203) 929-1500 [email protected]

Rate at $129.00 plus tax per night from February 25-27, 2024

Booking Link: 

Book your group rate for Southern New England Robotics Championship

Hampton Inn 

Address: 695 Bridgeport Ave, Shelton, CT 06484

Phone: (203) 925-5900

Rate at $129.00 plus tax per night from February 25-27, 2024

Booking Link: https://www.hilton.com/en/book/reservation/deeplink/?ctyhocn=HVNOBHX&groupCode=CHHSNR&arrivaldate=2024-02-25&departuredate=2024-02-27&cid=OM,WW,HILTONLINK,EN,DirectLink&fromId=HILTONLINKDIRECT

Hilton Garden Inn Shelton

Local contact person is Luci [email protected]

Address: 25 Old Stratford Rd, Shelton, CT 06484

Phone: (203) 447-1000 Rate $104 - $109 depending on room 

Booking Link: https://www.hilton.com/en/book/reservation/deeplink/?ctyhocn=HVNSHGI&groupCode=SRB&arrivaldate=2024-02-25&departuredate=2024-02-27&cid=OM,WW,HILTONLINK,EN,DirectLink&fromId=HILTONLINKDIRECT

Hyatt House Shelton 

Booking LInk: https://www.hyatt.com/en-US/group-booking/ISPXS/G-SNER (select dates 25-27)

Rate:  Two queen beds $139 / Loft with sofa bed $129

If you need additional assistance, please contact us at 877-803-7534  

Hyatt House Shelton

830 Bridgeport Avenue, Shelton, CT 06484, USA

T +1 203 225 0700  F +1 203 225 6256

[email protected]

Webcast

Live Stream will be at the CTEEA YouTube Channel 

a link will be added on friday night once the event tech has been set up 

Judging Format

Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact on RobotEvents.

Digital Engineering Notebook submissions most be posted on RobotEvents.com by February 17 12:01 PM, 2024 to be considered for Judged Awards that require a Engineering Notebook.  Physical notebooks brought to event may not be considered in the Judging process.

Hello Teams,

My name is Greg Caswell and I am the Judge Advisor for the Southern New England High School VRC Championship.

As we approach the event and the engineering notebook submission deadline (12:01 PM February 17, 2024) I wanted to make few comments, suggestions, and requests about your teams' notebooks, Innovate Award submissions, and a request about the THINK Award.

NOTEBOOKS

Updated notebook link // Please make sure you link to the most up-to-date version of your engineering notebook at RobotEvents.com. ( https://vrc-kb.recf.org/hc/en-us/articles/9662615886487-How-to-Submit-a-Digital-Engineering-Notebook )

File name // Please include your team number as part of the filename of the document. 

First page info // On the first page, please list your team number. This is especially helpful for scanned notebooks.

INNOVATE AWARD

Requirements for consideration // The Innovate Award will be one of the judged awards at the Regional. To be considered, after entering the link to your engineering notebook, update your team profile to include:

1. The required description
2. Relevant page numbers
3. In addition, you may also include the "Innovation Award Submission Form" ( https://vrc-kb.recf.org/hc/en-us/articles/18174198669079-Judging-Resource-Innovate-Award-Submission-Information-Form ) in the first few pages of your engineering notebook. If you do this, make sure this matches what you submitted through RobotEvents.com.

Highlight only one attribute // Only one feature or attribute should be submitted for the Innovate Award. Teams that attempt to stack multiple features or attributes into a single submission will have their submissions removed from consideration. ( https://www.robotevents.com/judging/2023-2024/QA/1853 )

Review criteria // Don't forget to look at the Guide to Judging ( https://vrc-kb.recf.org/hc/en-us/categories/9625677270807-Judging?sc=guides ) to see the full criteria for this award.

THINK AWARD

Code submission purpose // As in previous years, we will be seeking a code submission and a short write-up ahead of the event to help us judge the Think Award. This has been successful and has really helped judges get a sense of the teams' programming and to identify teams for additional interviews. Like the digital notebook, these code submissions allow judges to spend more time with something that can be hard to judge at an event. These also allow judges who have expertise in computer science to more thoroughly examine your programming techniques and design.

Code submission requirements// 

• What we would like you to submit: Link to a PDF that is publicly accesible
• What that PDF should contain: Please submit a link to a PDF that contains a _portion_ of the code for your robot. That PDF should also include a description of what your code does and why you are highlighting it. You may also want to check out the Guide to Judging to see the full criteria for the award.
• Code summary - We don't want to see every line of code for your robot, but are interested in parts that are interesting, well done, and/or play a large role in your success. So keep it concise.
• File Name Format - The PDF you submit should have the team's number (WITH LETTER!) in its title. The PDF itself, should also state the team's number (WITH LETTER). 
• Do NOT submit the actual code file.
• Please make sure that the PDF is publicly accessible, so that any of our judges may view it.
• Due date - Please submit your PDF by 11:59PM Tuesday, February 20th.
• Submit here: https://forms.gle/NGj4PGwCNFCRdhkK7 

I look forward to seeing you all in just a couple of weeks.

Thanks,

Greg Caswell