Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Derby Spooktacular

VRC MS Only, All In-Person Judging

28-Oct-2023 Add to Calendar
Event Code
VEX V5 Robotics Competition
Event Type
Event Format
Field Control System
VEXNet Field Control
Spots Open
Event Region
Max Registrations per Organization
Standard Registration Opens
29-Aug-2023 19:00 EDT
Registration Deadline
26-Oct-2023 22:05 EDT
Payment Deadline
21-Oct-2023 22:14 EDT

100% of total capacity is reserved for Kansas.
0 remaining spots are reserved for Kansas.

This event is closed to registration because:
  • This event currently has no spaces available.
  • It is past the registration deadline.

General Info

This event is a Middle School Only Tournament, complete with trophies from the Robotics Education and Competition Foundation.  This event will have 6 qualification rounds per team.  There will be an on-site concession stand for lunch. However, a number of nearby food options will be available to you during the lunch break. 

Competition Preparation:

This event is sure to be a fast-paced and exciting event. All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared...

1. Review the rules and run through the inspection checklist before the competition so that there is ample time for adjustments. 

2. Check the official VEX forums for rule updates and changes.

3. Pack for the event the day before the day of departure. Remember: Goggles/Safety glasses, spare parts and tools, batteries and chargers, programming cable, power strip, laptop computer, engineering notebook. 

4. Safety comes first. Please see the Health and Safety Tab. Tools brought with you should not pose a safety risk with sparks, etc.

5. Understand how the game will be played. VEX participants are more than welcome to watch the referee training videos before they attend a tournament. The referee videos can be found using this

6. Be certain you have the latest version for both your programming software, controllers, batteries, and V5 brains.

7. Participation and consent form - a completed form for all participants must be posted online. PLEASE turn this in electronically thru the REC website. 

Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 28-Oct-2023

Derby Middle School
801 East Madison Avenue
Derby, Kansas 67037
United States

Contact Information

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8:00 AM Doors Open to Registration and event area. 

  • At registration, teams will need to turn their engineering notebook (if they have one to present) and
  • Make their intentions known regarding participation in the Skills Event

8:10 AM Inspection begins

8:50 AM Inspection concludes

9:00 AM Drivers meeting and announcements

9:15 AM Preliminary qualification rounds begin.

9:30 AM Skills Event field opens

12:00 - 1:00 PM Lunch Break & Skills Event

1:00 PM Preliminary rounds continue

2:30 PM Alliance selection

2:45 PM Elimination Rounds begin.

3:45 PM Tournament Concludes and Awards Ceremony begins.

4:00 PM Conclusion of Tournament

*subject to change based on number of teams entered and social distancing protocols


Volunteers are welcome to assist.  We will train individuals to help us with the day.  Contact David Brown at [email protected].  Student volunteers may be used for field reset and queing. 

Emergency/Bad Weather Policy

A decision will made the day before the meet whether or not to cancel the meet. We will make every effort to reschedule the meet.  Refunds will not available to teams who cannot participate.  Please take care of yourself.

Refund and Payment Policies

Please note the payment deadline of 1 week prior to the event.  Failure to get this taken care of may force team(s) to the Wait List.

In the event of a cancelation by the event partner, we will make every effort to reschedule the meet.  Refunds will not available to teams who cannot participate.  Please take care of yourself.


Health and Safety Policies

  1. Spectators will be allowed.  Spectators will be encouraged to socially distance themselves while in the venue.
  2. Only students and coaches will be allowed inside the pit area.
  3. Concession stand will be provided.
  4. No charging stations will be provided.
  5. After consultation with the local school district and the Regional Coordinator, the Event Partner reserves the right to make changes to the above Health and Safety Policies in order to facilitate the safest event possible for the students, coaches, and volunteers. Any changes to these requirements will be shared with registered teams as soon as possible. 
Date: 28-Oct-2023
Derby Middle School
801 East Madison Avenue
Derby, Kansas 67037
United States

Travel Info

Derby Middle School
801 E. Madison Avenue
Derby, Kansas 67037
United States

Buses should park in the stadium parking lot on the East side of the building.  Spectator and participant entrance will be on the Woodlawn side of the building.  


If you cannot attend, please check out our webcast at

Judging Format

All In-Person Judging will be used at this meet. - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.  Thank You!