Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Haunted VRC Signature Event (HS/MS)

Date
20-Oct-2023 - 21-Oct-2023 Add to Calendar
Event Code
RE-VRC-23-1482
Program
VEX Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
VEXNet Field Control
Capacity
64
Spots Open
1
Event Region
Tennessee
Max Registrations per Organization
5
Early-Bird Registration Opens
30-Jun-2023 12:00 EDT
Standard Registration Opens
14-Jul-2023 12:00 EDT
Registration Deadline
8-Sep-2023 23:59 EDT
Payment Deadline
22-Sep-2023 23:59 EDT
Price
$355.00

A maximum of 50% of team registrations can be from any one event region

Region Maximum % # Spots Allowed # Spots Remaining
Tennessee 50% 32 9
This event is closed to registration because:
  • This event has reached capacity. Teams on waitlist may still be added.
  • It is past the registration deadline.

General Info

Welcome to HAUNTED: A Halloween Signature Event! We are planning a fun-filled event with many new additions!

Get ready for one of the most anticipated Signature Events of the year! Start planning your individual and team costumes, because what would Halloween be without a costume contest? Check back often to see what other thrilling additions we have in store.

More information about this event will be sent to coaches in October. 

We will contact you closer to the event with more details including directions, campus maps, times, and food ordering information. In the meantime, if you have any questions, please email [email protected]. Participants will be required to submit the VEX liability release form through robotevents.com or in person at the event.

This event is live-streamed on YouTube. All competition fields will be raised.

As always, there will be a costume contest where awards will be given to the best individual costume and the best collective team costume. Costumes are encouraged for both Friday and Saturday. The costume contest will take place on Saturday. There will be a prize for the best adult costume as well!

Best Collective Team Costumes Prizes
1st Place - $100 Gift Card
2nd Place - $75 Gift Card
3rd Place - $50 Gift Card


Best Individual Costumes - Assorted Prizes

Best (pre)Carved Pumpkin Contest! 

PumpkinBot Scavenger Hunt! Find all of our hidden PumpkinBots and spin the wheel to win a prize!

We're looking forward to a great tournament!

Click on the Documents tab for a campus map. This includes parking and entrance information. 

 


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 20-Oct-2023 - 21-Oct-2023

Venue/Location:
Brentwood Academy
219 Granny White Pike
Brentwood, Tennessee 37027
United States

Contact Information

You must login to contact this Event Partner

Agenda

Thursday, October 19

5:00 PM - 8:00 PM  Earlybird Check-In, Inspection, and Skills (Pit areas are not available for Earlybird)

8:30 PM Doors Close

Friday, October 20th

2:00 PM -  Check-In and Inspection Open / Practice Fields Open / Pits Open (DO NOT ARRIVE EARLY)

4:30 PM - Opening Ceremony

4:50 PM - Event Meeting

5:20 PM - Qualification Matches and Skills Open

8:30 PM - Matches End and Skills Close

9:00 PM - Doors Close / Haunted Dreams!

Saturday, October 21st

7:30 AM - Doors and Practice Fields Open

8:00 AM - Skills Open and Judging Interviews

8:15 AM - Qualification Matches

12:00 PM - Lunch

1:30 PM - Qualification Matches 

3:00 PM - All Voting Concludes

4:00 PM - Qualification Matches End/Skills Closed

4:15 PM - Alliance Selection

4:45 PM - Elimination Matches

6:00 PM - Closing Ceremony / Awards

Volunteer

Volunteers are essential to a successful tournament. Please consider volunteering. No prior experience is necessary.

SIGN UP TO VOLUNTEER HERE! 

(https://www.signupgenius.com/go/4090844A8A72AA46-44610911-haunted#/)

Please email [email protected] to sign up. Volunteers will receive any training necessary and a full day of inspiration working with incredibly talented youth.

Please note: Individuals interested in Key Volunteer roles (judges, referees, etc.) will need to apply. A form will be posted on the site closer to the event. 

To apply for referee, scorekeeper, or skills role, complete this form: Applications for Field Officials are now closed. Haunted Field Official Form (https://forms.gle/46Gc2pQJrgyWVQdk6)

To apply for a judge role, complete this form: Applications for Judges are now closed. Haunted Judge Information Form (https://forms.gle/TpUpFJLuvCDW7FHu8)

 

For transparency, this event is publicly listing many of our Key Volunteers.
Senior Head Referee: Zea Miller
Head Referees: Afnan Ali, Omar Zuiater, Spencer Yates, Maria Uchytil, Drew Marston
Judge Advisors: Rich Miller, Mary Uchytil, Rebecca O'Dell

Emergency/Bad Weather Policy

In the event of bad weather, updates will be made via email.

Refund and Payment Policies

If the Event Partner cancels the event: 

Refunds will only be made if the event is canceled by Brentwood Academy. Refunds will not include the $5 processing fee assessed by Robot Events for processing.

If a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend:

Registrations will not be refunded for teams that register but choose not to come. 

Date: 20-Oct-2023 - 21-Oct-2023
Brentwood Academy
219 Granny White Pike
Brentwood, Tennessee 37027
United States

Travel Info

Brentwood Academy is located in Brentwood, Tennessee near I-65 and is a 20 minute drive from Nashville International Airport.

The following hotels are in close proximity to the school:

Hilton Garden Inn Nashville Brentwood
217 Centerview Dr., Brentwood, Tennessee  37027 (615) 370-5040
 
Courtyard by Marriott Nashville Brentwood
103 E Park Dr., Brentwood, Tennessee 37027 (615) 371-9200
 
AC Hotel by Marriott Nashville Brentwood
5007 Maryland Way, Brentwood, Tennessee 37027 (615) 370-9865
 
Spring Hill Suites by Marriott Nashville Brentwood
7109 Town Center Way, Brentwood, Tennessee 37027 (615) 265-0335
 
Residence Inn by Marriott Nashville Brentwood
206 Ward Circle Brentwood, Tennessee 37027 (615) 371-0100
 
Homewood Suites by Hilton Nashville Brentwood
5107 Peter Taylor Park Drive, Brentwood, Tennessee 37027 (615)377-3332
 
Hampton Inn Hotel by Hilton Brentwood
5630 Franklin Pike Circle, Brentwood, Tennessee 37027 (615) 373-2212
 
Drury Plaza Hotel Nashville Franklin
1874 W McEwen Drive, Franklin, Tennessee 37067 (615) 771-6778
 
Hyatt House Nashville Franklin - Cool Springs
3501 Mallory Lane Franklin, Tennessee 37067 (615) 778-8798
 
Embassy Suite by Hilton Nashville South Cool Springs
820 Crescent Centre Drive, Franklin, Tennessee 37067 (615) 515-5151

Webcast

LIVESTREAM

Our livestream can be viewed on Youtube. Search "9364 Iron Eagles". 

Day 1 - https://youtube.com/live/WImFv5oAR_o
Day 2 - https://youtube.com/live/FwUk5V6V3U4

Judging Format

All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

Payment

All payments must be received by September 22, 2023. Any teams who have not paid by that time will be moved to the waitlist. 

Signature Event Early Bird Policy

  • All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
    • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
      • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
      • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
    • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
      • Note: Modifications to this may be made for events in August and September
    • Standard Registration will open 14 weeks before the event at 12:00PM EST
    • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
      • The Event Partner must be the Primary Contact for the teams they are registering