Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Derby Spooktacular VRC (MS) Only

Date
29-Oct-2022
Event Code
RE-VRC-22-8719
Program
VEX Robotics Competition
Event Type
Tournament
Event Format
In-Person
Capacity
36
Spots Open
1
Event Region
Kansas
Max Registrations per Organization
6
Standard Registration Opens
30-Aug-2022 20:00 EDT
Registration Deadline
28-Oct-2022 11:52 EDT
Price
$35.00

100% of total capacity is reserved for Kansas.
1 remaining spots are reserved for Kansas.

This event is closed to registration because:
  • This event has reached capacity. Teams on waitlist may still be added.
  • It is past the registration deadline.

General Info

This event is a Middle School Only Tournament, complete with trophies from the Robotics Education and Competition Foundation. For this year, spectators will be allowed at this tournament; however USD 260 social distancing guidelines will be followed at this meet.  Current information regarding will be conveyed to participating teams prior to the event.  This event will have 6 qualification rounds per team.  There will be an on-site concession stand for lunch. However, a number of nearby food options will be available to you during the lunch break. 

The format of this tournament will be run as a traditional tournament.   Because of current local social distancing protocols, there may be a need for additional changes to the meet’s format in order to address any health concerns.  Should the format need to be changed, a reduction of participants, a skills-only format, or another format recommended by the REC could be instituted. 

Competition Preparation:

This event is sure to be a fast-paced and exciting event. All teams should come prepared for competition. Here are a few steps that every team should take to ensure that they are prepared...

1. Review the rules and run through the inspection checklist before the competition so that there is ample time for adjustments. 

2. Check the official VEX forums for rule updates and changes.

3. Pack for the event the day before the day of departure. Remember: Goggles/Safety glasses, spare parts and tools, batteries and chargers, programming cable, power strip, laptop computer, engineering notebook. 

4. Safety comes first. Please see the Health and Safety Tab. Tools brought with you should not pose a safety risk with sparks, etc.

5. Understand how the game will be played. VEX participants are more than welcome to watch the referee training videos before they attend a tournament. The referee videos can be found using this https://www.roboticseducation.org/competition-teams/vrc-training/

6. Be certain you have the latest version for both your programming software, controllers, batteries, and V5 brains.

7. Participation and consent form - a completed form for all participants must be posted online. PLEASE turn this in electronically thru the REC website. 


Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Eligible Teams:

Event Dates & Locations

Date: 29-Oct-2022

Venue/Location:
Derby Middle School
801 East Madison Avenue
Derby, Kansas 67037
United States

Contact Information

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Agenda

8:00 AM Doors Open to Registration and event area. 

  • At registration, teams will need to turn their engineering notebook (if they have one to present) and
  • Make their intentions known regarding participation in the Skills Event

8:10 AM Inspection begins

8:50 AM Inspection concludes

9:00 AM Drivers meeting and announcements

9:15 AM Preliminary qualification rounds begin.

9:30 AM Skills Event field opens

12:00 - 1:00 PM Lunch Break & Skills Event

1:00 PM Preliminary rounds continue

2:30 PM Alliance selection

2:45 PM Elimination Rounds begin.

3:45 PM Tournament Concludes and Awards Ceremony begins.

4:00 PM Conclusion of Tournament

*subject to change based on number of teams entered and social distancing protocols

Volunteer

Volunteers are welcome to assist.  We will train individuals to help us with the day.  Contact David Brown at dbrown@usd260.com.  Student volunteers may be used for field reset and queing. 

Emergency/Bad Weather Policy

A decision will made the day before the meet whether or not to cancel the meet. We will make every effort to reschedule the meet.  Refunds will not available to teams who cannot participate.  Please take care of yourself.

Refund Policy

In the event of a cancelation by the event partner, we will make every effort to reschedule the meet.  Refunds will not available to teams who cannot participate.  Please take care of yourself.

Health and Safety Policies

  1. Spectators will be allowed.  Spectators will be encouraged to socially distance themselves while in the venue.
  2. Maximum of 3 students per team and 1 coach for each program will be allowed inside the pit area.
  3. Concession stand will be provided.
  4. No charging stations will be provided.
  5. After consultation with the local school district and the Regional Coordinator, the Event Partner reserves the right to make changes to the above Health and Safety Policies in order to facilitate the safest event possible for the students, coaches, and volunteers. Any changes to these requirements will be shared with registered teams as soon as possible. 

Date: 29-Oct-2022
Derby Middle School
801 East Madison Avenue
Derby, Kansas 67037
United States

Travel Info

Derby Middle School
801 E. Madison Avenue
Derby, Kansas 67037
United States

Buses should park in the stadium parking lot on the East side of the building.  Spectator and participant entrance will be on the Woodlawn side of the building.  

Webcast

If a webcast is available, it will be announced to coaches prior to the event and a link will be posted on this page..

Judging Format

All In-Person Judging will be used at this meet. - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.  Thank You!