Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Saturday, March 8th

7:30 am - Doors Open, Practice Fields Open, and Inspection Begins

8:20 am - Inspection Closes (Hard Deadline)

8:30 am - Opening Ceremony and Driver’s Meeting

9:00 am - Qualification Matches & Skills Begin

12:00 noon - Lunch

12:30 pm - Qualification Matches Resume

6:00 pm - Day Ends, clean up and start vacating the premises

6:30 pm - Facility closes. All teams required to vacate the premises.

Sunday, March 9th 

NOTE: Daylight saving time will begin for 2025 on Sunday, March 9 at 2 A.M. local time, when our clocks will go ahead one hour. We will start promptly at 8:00 AM.

7:30 am - Doors Open

8:00 am - Qualification Matches & Skills Resume

12:00 noon - Lunch

12:30 pm - Qualification Matches & Skills Resume

2:30 pm - Qualification Matches & Skills End

2:45 pm - Alliance Selection Begins

3:15 pm - Eliminations Begin

5:30 pm - Award Ceremonies and Closing

6:00 pm - Day Ends, clean up and start vacating the premises. 

6:30 pm - Facility closes. All teams required to vacate the premises.

Volunteer

We could not host successful events without our amazing volunteers!

Please sign up here for volunteering!

• No prior robotics experience is needed.

• All volunteering counts towards volunteering hours for students

• We are happy to sign necessary volunteering hours forms for you

Emergency/Bad Weather Policy

This event is conducted in a fully indoor facility. Bad weather is not expected to affect this event.

Teams should make sure their contact information on RobotEvents.com is up to date and accurate. 

Please include in your contact information phone numbers that are also available on weekends (especially for schools), to enable us to reach you in an emergency.

In case of a cancellation, the event partners will contact you as early as possible. 

Refund and Payment Policies

It is each team’s responsibility to ensure that the payments have been processed in time. We will use the visible record of payment on robotevents.com to make the determination.

Teams who have registered but have not paid (or submitted a PO) 2-weeks prior to the event may be removed from the event, unless prior special arrangements have been made with the event partners.

In the unlikely case of a cancellation, the full event registration fee (minus the $5.00 USD RECF fee per registration) will be refunded to all teams.

All teams are responsible for their own transportation and hotel costs.

Health and Safety Policies

No food or drinks are to be consumed inside the event facility. Food and drinks are only allowed in designated areas.

Date: 8-Mar-2025 - 9-Mar-2025

Travel Info

Book your group rate for VEX Robotics Competition Room Block

Teams make their own reservations at the link below to book rooms at a discount. You will be directed to the property’s home page with the negotiated rate code already entered in the appropriate field for a quickroom reservation. You may also call the Marriott reservation line at 1 (800) 321-2211 or (510) 656-1800 and refer to the name of the group to receive the special group rate.

VEX Robotics Competition Room Block Information

Hotel: Courtyard & TownePlace Suites by Marriott
1480 Falcon Drive, Milpitas CA 95035

Here's the hotel registration Link for Courtyard Milpitas Silicon Valley at 106 USD per night

• Arrival Date: Friday, March 7, 2025
• Departure Date: Monday, March 10, 2025
• Cutoff Date: TBA
• Hotel contact: Junior Diala, Group & Event Specialist - P.408.719.3081

Any reservations or changes made past the cutoff date cannot be guaranteed but will be accepted based on availability.

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Things to do nearby:

• Go Kart Racing - Santa Clara - 8 miles - Directions from Tournament Location

• Things to do in San Francisco - TripAdivsor 

• Exploratorium - a public learning laboratory exploring the world through science, art, and human perception on Pier 15, San Francisco 

• California Academy of Sciences - an aquarium, planetarium, rainforest, and natural history museum in the heart of San Francisco’s Golden Gate Park

• Chabot Space & Science Center - a full dome planetarium, giant screen theater, and research-level telescopes in the Redwood Regional Park in Oakland 

• Hiller Aviation Museum - a Smithsonian Affiliate museum, was opened by helicopter designer and inventor Stanley Hiller Jr., featuring more than 50 aircraft 

• Computer History Museum

• NASA Ames Research Center 

• Intel Museum

Judging Format

Digital Engineering Notebook Submissions + In Person Team Interviews:

• Team interviews will be conducted in-person at the event.

• Engineering notebooks need to have been submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.

• Submission deadline: March 1, 2025