Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

8:00 Doors Open

8:15 Skills & Inspection Opens

9:15 Opening Ceremonies

9:45 Qualification Matches Begin

2:00 Alliance Selection & Elimination Matches & Awards

4:10 Pack Up and Depart

Eastern Time Zone

Please Note: The schedule above is subject to changes.  It is based on 40 teams running 4 minute match cycles. We will aim to make any adjustments and post them here by noon the Thursday before the tournament.

We plan to have 1-2 skills fields, 3 competition fields, and 1 practice field.

We plan to have a table with judges available for interviews when students are ready. 

Food will be available at our Concessions Stand.

This is our first tournament, but we will be intentional to stay on schedule and make the best use of time at the event.  Students should watch the displays that will be visible from the Pits and make sure to be in place at the Queueing table, so they don't miss their match time and end up with a no-show score.

Volunteer

We love volunteers!  If you are interested in volunteering, please reach out to Ben Yee via call or text at 812 / 52 five- 124 seven.  Or email me at benyee7 …@ ….. Gmail.com (no spaces or periods, that's to prevent internet bots from picking up my email address)

Volunteers that serve all day, we will pay for your lunch at the event. 

We are open to hosting VURC Skills runs in exchange for volunteer time. 

Emergency/Bad Weather Policy

In case of bad weather conditions or possible cancellations, please visit the event on Robotevents.com (here) where I will post updates about the event status in the General Info Page.  I will also send an email to mentors/coaches on the contact list.

We are hearty people down here, we like robotics, and we will avoid canceling as much as possible. 

Refund Policy

Refund and Payment Policies

Event payments are expected to be paid when you register for the event.  Teams that have not paid prior to October 11th will be moved to the waitlist to allow teams on the waitlist to register.  Please contact us if there are considerations to be made.

If the Event Partner cancels the event: 

All refunds will be repaid minus 5$ (per team) with checks sent out within 1 month of the cancellation.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

All cancellations and requests for refunds must be completed prior to October 11th. Refunds, if approved, will be processed within 1 month following the event.

All teams need to be present and checked in prior to the start of the Opening Ceremonies. Refunds will not be issued to teams who cannot compete because they arrived after competition rounds have begun.

Date: 2-Nov-2024

Travel Info

Venue: Seymour Middle School

Address: 920 N. Obrien St. Seymour, IN 47274

Parking:  The school has 2 parking lots.  If they are full feel free to park legally on Obrien St.  There is also a small teacher parking lot to the north of the building. Please do Not park beyond that teacher lot in the Boys and Girls Club parking lot since we do not know what events they may have that day.

Buses: Please enter the school grounds from the North via Obrien St.  There is a skinny one way lane before you reach the main driveway.  Pull your bus all the way in to the front, but just before the parking spots start on your right.  Subsequent buses, pull up behind the bus in front of you.  If there are no more spots in this lane, please park along the sidewalk closest to the building (the sidewalk in the North Parking lot).

Webcast

There will be No live-stream for this event.

Judging Format

This event will feature a hybrid judging model, with Digital Notebook Submissions and In-Person Interviews of teams.

Notebook Submission

Notebooks must be submitted digitally through robotevents.com. The deadline to submit a notebook is Oct 30th.  There is a link on the "My Account" panel.  Notebooks should NOT be emailed to the Event organizers.  They can only be submitted through Robotevents.com.

How to Submit Digital Notebooks

Team Interviews

Each team will have the opportunity for an in-person interview during the tournament.  We will have judge interview tables with judges ready to interview during the event.  It will be your team's responsibility to connect with them before the end of qualification matches if you would like to be interviewed.

Deadlines

Early Bird Registration Opens: Sept 2 2:00 PM EST

Standard Registration Opens: Sept 21 2:00 PM EST

Cancel for Refund Deadline (minus 5$): Oct 11 Noon

Payment Deadline: Oct 11 Noon

Registration Closes: Oct 21 2:00 PM EST

Notebook Submission Deadline: Oct 30th midnight

Pizza Order Deadline: Oct 30th midnight

Arrive & Check in at the Event Deadline: Nov 2 9:15 AM

All Deadlines are in Eastern Time Zone

Food

Lunch

We will not have a lunch break.  Students will need to manage their time well and eat between matches.  There will be concessions stands open at the event that are CASH ONLY.  The concession stand will have what you would expect plus soft pretzels, chili dogs, and nachos. We can also order whole pizzas ahead of time for $10 for a large one topping Papa Johns pizza (Cheese, Pepperoni, or Sausage). Please use the link below to order pizzas by Wednesday Oct 30th. You will have to pay cash for these at the event or you can make a payment to our booster club through the link below ahead of time.

Pizza Order Form

Link to Pay/Donate for Pizzas

Use the "Write a Note" button to tell me what school you are with.