Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Monday, October 21

• Judge's Training 6:30 - 7:30 pm

Tuesday, October 22

• Notebooks Due at 5:00 pm

Monday, October  28

• Event Setup 3:30 - 7:30 pm

Tuesday, October 29

• 8:00 am—Doors open
• 8:30 am—Inspection & Skills begin
• 9:30 am—Team meeting
• 11:00 am—Qualification matches begin
• 12:00 pm—Lunch break (Concessions will be available)
• 12:45 pm—Qualification matches resume
• 3:15 pm—Alliance selection
• 3:45 pm—Finals begin
• 4:45 pm—Awards
• 5:00 pm—Takedown begins

Volunteer

Volunteers are an important part of our competitions and are greatly appreciated!! If you would be willing to volunteer, please sign up HERE. There is no experience necessary for most positions, and we will train you. AND we will provide lunch, snacks and drinks for you on competition day. 

Want to find out more about volunteer roles and expectations? Visit the REC Foundation Knowledge Base at REC Foundation > Volunteers to check out position descriptions and find volunteer training materials.

Emergency/Bad Weather Policy

If weather, a local emergency, or restrictions cause us to cancel or modify the scheule for this event, all teams will be notified via email.

Refund and Payment Policies

Payment is due two weeks after a team is registered or immediately if after October 1 unless other arrangements are made with the EP.  All teams not paid after two weeks of registration will be moved to the waitlist and may be added back in, IF there is still room on the roster. If your registration payment process takes longer than two week, clear communication will keep teams from being moved to the Waitlist.  

***Due to the financial commitment on the part of the event partner, no refunds will be possible. Thank you for your understanding.

Date: 29-Oct-2024

Travel Info

Hotel Recommendations

• Hilton Garden Inn Madison
  320 New Mannsdale Road, Madison, MS 39110
  (601) 420-0442
   
• Courtyard by Marriott Madison
  601 Baptist Drive, Madison, MS 39110
  (601) 605-8810

Restaurant Recommendations

• Angelos BBQ, Pizza & Italian
  134 Weisenberger Road, Madison, MS 39110
  (601) 898-1070
   
• Johnny's Pizza House
  272 Calhoun Station Parkway, Madison, MS 39110
  (769) 567-2557
   
• Wayback Burgers
  1091 Gluckstadt Road, Madison, MS 39110
  (601) 790-7544
   
• Twisted Turnip
  166 Calhoun Station Parkway, Madison, MS 39110
  (769) 567-2832

Webcast

We are exploring the option of a livestream. Link will be posted here if it becomes an option.

Judging Format

In Person Team Interviews
Team interviews will be conducted in-person at the event in the pit area in the morning during the skills competition.

Digital Engineering Notebook Submissions
A digital Engineering Notebook (or scanned copy of a written notebook) must be submitted to qualify for the Excellence Award and Design Award. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents. Notebooks must be submitted by 5:00 pm on Tuesday, October 22, 2024 if you want it considered for judging. The notebook is only shared with event staff, including the Event Partner, Judge Advisor, and Judges, and may include the REC Foundation EEM. Details on this process are given in the Judge Guide Addendum.

Waitlist

7 teams are on the waitlist for this event.