Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Hub City West TN Invitational (MS/HS)

presented by the University of Memphis at Lambuth

Date
16-Nov-2024 Add to Calendar
Event Code
RE-V5RC-24-6033
Program
VEX V5 Robotics Competition
Event Type
Tournament
Event Format
Invitational
Field Control System
Smart Field Control
Capacity
20
Spots Open
50%+
Event Region
Tennessee
Max Registrations per Organization
4
Early-Bird Registration Opens
10-Jun-2024 12:00 EDT
Standard Registration Opens
5-Oct-2024 12:00 EDT
Registration Deadline
1-Nov-2024 12:00 EDT
Payment Deadline
24-Jun-2024 21:00 EDT
Price
$80.00

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General Info

Jackson Area Robotics along with the University of Memphis at Lambuth are excited to, once again, bring you the Hub City West TN Invitational. 

This tournament is an opportunity for West TN teams to earn those coveted TN State Championship spots in March 2025. Since this is an Invitational, all teams must first add themselves to the waitlist. EP will move eligible teams from waitlist to the roster.

Teams outside of the West TN area may add themselves to the waitlist. If the tournament does not fill with West TN teams, teams from other areas of TN may be invited on October 14, 2024

Teams can volunteer to help set up on Friday evening starting at 4:00 pm and will have the opportunity to be inspected and run Skills by 6:00 pm. 

Parking and venue information can be found under the Documents tab or in the Image Gallery.

Team registrations must be paid in full two weeks after a team registers, OR immediately, if after October 28, 2025, unless other arrangements have been made with EP. Unpaid teams will be moved to the Waitlist and may be moved back, IF there is room on the roster. If your registration payment process takes longer than two week, clear communication will keep teams from being moved to the Waitlist.  

Due to the strict, in-house catering policy at the UofM Lambuth only teams that order lunches will be able to dine in the building. JAR is not making any money from these lunches and is only charging actual costs. Teams that choose not to order lunches must plan to eat outdoors. There is a lovely patio area and large quad area for those teams who choose to bring their own lunches. Fast food is not quickly accessible to the campus, so planning ahead is critical. Everyone is also encouraged to bring their own refillable water bottles as no outside drinks are permissible. Thank you for understanding. We are very grateful for the hospitality of the UofM Lambuth for hosting this event and will diligently honor their food/drink policy. The deadline for ordering meals is noon on Wednesday, Oct. 15, 2024. Meals may be pre-ordered at this link https://forms.gle/BioWBY21pU9aKmic9 

Each team is asked to provide at least one volunteer. When signing up, please list your affiliation in the comments. https://www.signupgenius.com/go/10C0A4CADAE2BA1F94-49915353-hubcity

Judge Advisor - Allison Quinteros

Head Referee - Jesse Cox

Come join us in Jackson and secure your State spot early!


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: All In-Person Judging

Event Dates & Locations

Date: 16-Nov-2024

Venue/Location:
The University of Memphis Lambuth Campus - Wilder Student Union Building
307 Maple Street
Jackson, Tennessee 38301
United States

Contact Information

You must login to contact this Event Partner

Agenda

Friday Evening (Optional)

4:00 Open to volunteers for set up

6:00 Early Inspection and Skills

 

Saturday Agenda

7:30 Check In

7:45 Inspection opens

8:00 Skills Field opens

9:00 Inspection closes

9:15 Event Meeting (Skills closed for duration)

9:45 Qualification Matches begin

12:30 Lunch *Skills will be open during lunch

1:30 Qualification Matches resumes 

*Skills Field closes at the end of Qualifications Matches

3:30 Elimination Matches

4:30 Awards

Volunteer

Please consider joining us for a day of exhausting, but rewarding, fun.

Since one of our goals is to bring as many people from the Jackson and West TN area on board this adventure as possible, we are requesting that each team provide at least one volunteer.

Please note that several roles will require training in advance. 

Friday afternoon set up begins at noon and will continue throughout the evening. Teams/volunteeers willing to help will recieve early access to pit set up and practice fields. 

Full day Saturday volunteers will receive breakfast, lunch, snacks, and all the coffee you can drink. 

Please note your team affiliations in the comments when signing up. 

https://www.signupgenius.com/go/10C0A4CADAE2BA1F94-49915353-hubcity


 

Emergency/Bad Weather Policy

In the event that an emergency arises or inclement weather threatens to affect the tournament, email notifications will be sent. 

Refund and Payment Policies

If the Event Partner cancels the event: 

Refunds will be issued if event is cancelled by EP. Refunds will NOT include the $5 processing fee collected by Robot Events.

If a Team completes registration for the event then chooses to withdraw or not attend:

As a general rule, refunds will NOT be issued. However, we understand that unforseen circumstances come up. Please contact us as partial refund may be possible IF your spot can be filled by another team. 

All registrations must be paid within two weeks of registration, or immediately, if after October 28, unless other arrangements have been made with EP. Unpaid teams will be moved to the Waitlist. If your registration payment process takes longer than two week, clear communication will keep teams from being moved to the Waitlist.  

Date: 16-Nov-2024
The University of Memphis Lambuth Campus - Wilder Student Union Building
307 Maple Street
Jackson, Tennessee 38301
United States

Travel Info

Detailed Campus Map with unloading and entrance locations can be found under the "Documents" tab. 

Judging Format

  • All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges.

 

 

 

 

 

 

 

 

 

 

 

Waitlist

0 teams are on the waitlist for this event.

Please login to add or remove teams from the waiting list.