Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

San Marino Rapid Relay Tournament 1

VEX IQ Robotics Competition 2024-2025 Rapid Relay Blended ES/MS

Date
15-Dec-2024 Add to Calendar
Event Code
RE-VIQRC-24-8062
Program
VEX IQ Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
N/A
Capacity
40
Spots Open
50%+
Event Region
California - South
Max Registrations per Organization
10
Standard Registration Opens
30-Sep-2024 20:00 EDT
Registration Deadline
7-Dec-2024 12:00 EST
Payment Deadline
7-Dec-2024 12:00 EST
Price
$180.00

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General Info

San Marino VIQRC Rapid Relay Tournament: General Information

Tournament Setup:

  • Teamwork Challenge: We will have 2 fields set up for the Teamwork Challenge, ensuring plenty of opportunities for teams to compete and showcase their collaboration skills.
  • Skill Challenge: 1 field will be dedicated to the Skill Challenge, where teams can demonstrate their robot’s capabilities in individual performance tasks.

Blended Event:

  • This tournament is a blended event, welcoming both Middle School and Elementary School teams. This structure encourages a diverse range of participants, fostering an environment where younger and older students can learn from each other and compete together.

Lunch Arrangements:

  • Please note that we will not be providing a lunch program for this tournament. Teams will need to coordinate their own lunch plans. We encourage teams to plan accordingly to ensure they are well-prepared and energized for the day’s activities.

Initial Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact on RobotEvents. A submission deadline that may be scheduled ahead of the event date.

Engineering Notebook Submission:

  • Engineering notebooks will only be accepted in digital form for this tournament. If your team maintains a physical notebook, please scan it into a PDF format and submit it through the REC website. This will allow us to efficiently review your work.

We’re excited to host this event and look forward to seeing the creativity and innovation your teams will bring to the competition. If you have any questions or need further information, please don’t hesitate to contact us.


Grade Level: All

Skills Challenge Offered: Yes

Judging Format: Remote Engineering Notebooks

Event Dates & Locations

Date: 15-Dec-2024

Venue/Location:
CARVER ELEMENTARY SCHOOL- Scrim Auditorium
3100 Huntington Drive
San Marino, California 91108
United States

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Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

  • 8:30 AM: Doors Open: Volunteers Check-In

  • 9:15 - 9:45 AM: Team Check-In
    • All teams must check in during this time.
  • 9:45 - 10:00 AM: Drivers Meeting
    • Important information for all drivers.
  • 10:00 AM - 12:30 PM: Teamwork Challenge Matches
    • Teams compete in the first round of matches.
  • 12:30 - 1:15 PM: Lunch Break
    • Teams and volunteers should plan their own lunch arrangements.
  • 1:15 - 2:45 PM: Teamwork Challenge Matches
    • Continuation of the teamwork challenges.
  • 3:00 - 4:00 PM: Finals & Awards
    • Finals matches followed by the awards ceremony.
  • 4:30 PM: Event Concludes
    • Doors close.

Volunteer

We are excited to host the upcoming VEX IQ Rapid Relay Tournament at San Marino Robotics, and we need your help to make this event a success! We are seeking enthusiastic volunteers to assist with various tasks throughout the day.

Event Details:

  • Date: 12/15/2024
  • Location: 3100 Huntington Drive, San Marino, CA 91108
  • Volunteer Check-In: 8:30 AM
  • Event Conclusion: 4:30 PM

Volunteer Roles:

  • Field Reset: Help ensure the competition fields are ready for each match.
  • Team Check-In: Assist with registering teams and guiding them through the event.
  • Judging Support: Work with our judges to facilitate interviews and review engineering notebooks.
  • Scorekeeping: Help record and manage scores during the matches.
  • General Assistance: Provide support wherever needed to keep the event running smoothly.

No prior experience is necessary—we will provide all the training and guidance you need on the day of the event. This is a great opportunity to get involved in the local STEM community, support young innovators, and be a part of an exciting competition.

If you are interested in volunteering, please sign up using the link below or contact us directly at [email protected].

https://form.jotform.com/242565205639157

Thank you for considering this opportunity to support our students and help create an unforgettable experience!

Best regards,
San Marino Robotics Team

Emergency/Bad Weather Policy

At San Marino Robotics, the safety of our students, staff, and participants is our top priority. In the event of bad weather or other emergencies, we have established the following guidelines to ensure everyone’s well-being:

1. Event Cancellations or Postponements

  • If severe weather or an emergency situation arises, we may need to cancel or postpone events, including classes, tournaments, and other scheduled activities.
  • Decisions will be made as early as possible and communicated through email, our website, and social media channels. Please ensure you check these platforms regularly if bad weather is forecasted.

2. Communication

  • We will send out an email notification to all participants and their families with detailed information about any changes to the schedule.
  • Updates will also be posted on our website and social media pages. If you are unsure about the status of an event, please contact us directly at [email protected]

3. Safety During Events

  • If bad weather or an emergency situation develops during an event, we will take immediate action to ensure everyone’s safety. This may include evacuating the building or moving to a designated safe area within the facility.
  • All participants, staff, and volunteers are expected to follow the instructions given by event organizers or safety personnel.

4. Transportation Considerations

  • We encourage families to prioritize safety when deciding whether to travel to our facility during bad weather. If you feel it is unsafe to travel, please inform us as soon as possible.

5. Refund Policy

  • In the event that we must cancel an event due to bad weather or an emergency, registration fees will be fully refundable. We will process refunds promptly and notify you via email once the refund has been issued.

6. Contact Information

  • For any urgent concerns or questions regarding bad weather or emergency policies, please contact us at [email protected].

We appreciate your understanding and cooperation in helping us maintain a safe environment for everyone involved in our programs. Your safety is our utmost priority.

Refund and Payment Policies

At San Marino Robotics, we strive to provide a smooth and transparent experience for all participants. Please review our refund policy below:

1. Event Partner Cancellation

  • If the Event Partner cancels the event, registration fees will be fully refundable. We will process refunds promptly and notify you via email once the refund has been issued.

2. Coach/Mentor Withdrawal

  • Cancellation Over 2 Weeks Before the Event:

    • If a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend, a full refund of the registration fees will be provided, as long as the cancellation is submitted more than 2 weeks prior to the tournament date.
  • Cancellation Within 2 Weeks of the Event:
    • If a cancellation is submitted within 2 weeks of the tournament date, the registration fees are non-refundable.

We appreciate your understanding and cooperation.

Judging Format

Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation  via a link found within the "My Account" panel of the team contact on RobotEvents. A submission deadline that may be scheduled ahead of the event date.

 

 

 

 

 

 

 

Waitlist

0 teams are on the waitlist for this event.

Please login to add or remove teams from the waiting list.