Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

• 8:30 AM: Doors Open: Volunteers Check-In

• 9:15 - 9:45 AM: Team Check-In
  • All teams must check in during this time.
• 9:45 - 10:00 AM: Drivers Meeting
  • Important information for all drivers.
• 10:00 AM - 12:30 PM: Teamwork Challenge Matches
  • Teams compete in the first round of matches.
• 12:30 - 1:15 PM: Lunch Break
  • Teams and volunteers should plan their own lunch arrangements.
• 1:15 - 2:45 PM: Teamwork Challenge Matches
  • Continuation of the teamwork challenges.
• 3:00 - 4:00 PM: Finals & Awards
  • Finals matches followed by the awards ceremony.
• 4:30 PM: Event Concludes
  • Doors close.

Volunteer

Thank you for being interested in volunteering, all positions are needed, and high school students are welcome. Please reach out to [email protected].

Emergency/Bad Weather Policy

At Chino Hills Robotics, the safety of our students, staff, and participants is our top priority. In the event of bad weather or other emergencies, we have established the following guidelines to ensure everyone’s well-being:

1. Event Cancellations or Postponements

• If severe weather or an emergency situation arises, we may need to cancel or postpone events, including classes, tournaments, and other scheduled activities.
• Decisions will be made as early as possible and communicated through email, our website, and social media channels. Please ensure you check these platforms regularly if bad weather is forecasted.

2. Communication

• We will send out an email notification to all participants and their families with detailed information about any changes to the schedule.
• Updates will also be posted on our website and social media pages. If you are unsure about the status of an event, please contact us directly at [email protected]

3. Safety During Events

• If bad weather or an emergency situation develops during an event, we will take immediate action to ensure everyone’s safety. This may include evacuating the building or moving to a designated safe area within the facility.
• All participants, staff, and volunteers are expected to follow the instructions given by event organizers or safety personnel.

4. Transportation Considerations

• We encourage families to prioritize safety when deciding whether to travel to our facility during bad weather. If you feel it is unsafe to travel, please inform us as soon as possible.

5. Refund Policy

• In the event that we must cancel an event due to bad weather or an emergency, registration fees will be fully refundable. We will process refunds promptly and notify you via email once the refund has been issued.

6. Contact Information

• For any urgent concerns or questions regarding bad weather or emergency policies, please contact us at [email protected].

We appreciate your understanding and cooperation in helping us maintain a safe environment for everyone involved in our programs. Your safety is our utmost priority.

Refund and Payment Policies

1. Event Partner Cancellation

• If the Event Partner cancels the event, registration fees will be fully refundable. We will process refunds promptly and notify you via email once the refund has been issued.

2. Coach/Mentor Withdrawal

• Cancellation Over 2 Weeks Before the Event:

  • If a Coach/Mentor completes registration for the event and then chooses to withdraw or not attend, a full refund of the registration fees will be provided, as long as the cancellation is submitted more than 2 weeks prior to the tournament date.
• Cancellation Within 2 Weeks of the Event:
  • If a cancellation is submitted within 2 weeks of the tournament date, the registration fees are non-refundable.

Judging Format

Please review the following Judging Format options and keep the ones that apply to your event, and delete the others that do not apply. Please see the Remote Judging section of the Guide to Judging for more information.

•  All Remote Judging - The Initial Team Interviews will be conducted remotely, and Engineering Notebooks will be submitted to judges digitally via a link found within the "My Account" panel of the team contact on RobotEvents.  Initial Interviews and Notebook submission deadlines may be scheduled ahead of the event date.