Agenda

Agenda for the first three league sessions, the Qualifying Sessions:

8:30-9:00 AM  Volunteers check in
9:00-9:15 AM  Doors open. Set up
9:15-9:45 AM  Teams check in
9:15-10:00 AM  Robot Inspection
10:00-10:15 AM  Opening Ceremony/Event Meeting/Announcements
10:15-12:15 PM  Teamwork Practice* and Qualifying Matches
12:15-12:30 PM  Teams depart. Tear down. Doors close
*Only during first session

Agenda for the last league session, the Championship Session:

7:30-8:00 AM  Volunteers check in
8:00-8:15 AM  Doors open. Set up
8:15-8:45 AM  Teams check in
8:15-9:00 AM  Robot Inspection
9:00-9:15 AM  Opening Ceremony/Event Meeting/Announcements
9:15-12:15 PM  Robot Skills Matches / Team Interviews
12:15-1:00 PM  Lunch
1:05-2:30 PM  Teamwork Finals Matches and Awards
2:30 PM  Teams depart. Tear down. Doors close

Volunteer

Volunteers will be provided by Vintage Magnet. 

Emergency/Bad Weather Policy

In case of inclement weather, league events will be postponed to the following Saturday.

If league events can’t be held in person indoors, we will explore the possibility of holding the remaining league sessions in person outdoors. If league events can’t be held in person indoors or outdoors, then we will try to convert the remaining league sessions to Live Remote Tournaments. Skills events must be held in person, but it is possible to schedule one team at a time.

If teams are not allowed to meet in person, then teams will be encouraged to try VEXcode VR and to compete with the new VIQC Virtual Skills in VEXcode IQ:
https://www.vexrobotics.com/get-started/vex-vr-skills.

The Event Partner will contact teams if any league sessions must be reschedules or modified. Teams should keep their contact information up to date on RobotEvents.com and include both school and non-school phone numbers.

Refund and Payment Policies

If the Event Partner cancels the event: 

Full refunds minus the $5.00 processing fee will be provided if the event is cancelled prior to the first session. After the first session, partial refunds may be made at the discretion of the Event Partner.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: 

Full refunds minus the $5.00 processing fee will be available until one week before the first session. After that, refunds based on special circumstances may be made at the discretion of the Event Partner.

Judging Format

All Remote Judging - The Initial Team Interviews will be conducted remotely, and Engineering Notebooks will be submitted to judges digitally via a link found within the "My Account" panel of the team contact on RobotEvents.  Initial Interviews and Notebook submission deadlines may be scheduled ahead of the event date.

Teams will be invited to submit Digital Engineering Notebooks online and to schedule Remote Judging interviews by December 18, the first day of Winter Recess. Remote Judging Interviews will be held during the two weeks before the final league session. Details will be sent to registered teams via email and posted on the Judging Format tab by November 30.

Details posted 11/30/23:

For each team, by the Remote Judging Due Date on Monday, 12/18/2023, 5:00 PM PST:
    Submit Remote Judging Sign-Up Form at tinyurl.com/24-RJ-Vintage
    Submit Link to Digital Engineering Notebook on RobotEvents.com, My Account
    Submit online Participant Release Forms on RobotEvents.com, My Account

Remote Judging Interviews:  
    Wednesday    01/03/2024    1:00 PM - 5:00 PM  (in Winter Recess)
    Saturday         01/13/2024    1:00 PM - 5:00 PM

Final league session:
      Saturday        01/20/2024    8:00 AM - 2:30 PM (includes lunch break)

Important Notes

• Teams must submit a Remote Judging Sign-Up Form by the Due Date to be scheduled for a Remote Judging Team Interview.

  • The Sign-Up Form includes coach and alternate contact information.
  • The Sign-Up Form includes a link for a Team Photo.
    • The Team Photo should include students, coaches, mentors, and your robot with license plate visible.
  • The Sign-Up Form includes the team’s schedule preferences for Remote Judging Interviews in two-hour blocks.
• Teams must submit a Link for their Digital Engineering Notebook by the Due Date to be eligible for the Excellence Award, Design Award, and Innovate Award.
  • Teams that created hardcopy Engineering Notebooks can convert them to Digital Engineering Notebooks. For example:
    • Scan each page and submit them as a PDF (preferred).
    • Photograph each page and submit them as a Photo Gallery.
• All Remote Judging Interview participants (students and one adult) must submit the online Participant Release Form by the Due Date.
  • Your team members should have already done this if your team attended any previous events.
  • Any team member who does not have a Participant Release Form on file might not be allowed to participate in a Remote Judging Team Interview.
  • If the adult team member does not have a Participant Release Form on file, the team might not be allowed to participate in a Remote Judging Team Interview.
• The Remote Judging Interview Schedule will be available a few days after the Due Date.
  • Link to schedule: tinyurl.com/24-RJ-Sched
  • Teams will be notified by email when the schedule is posted.
• Remote Judging Team Interviews will be conducted using Zoom Breakout Rooms.
  • Link to Zoom meeting: tinyurl.com/24-RJ-Zoom
  • Team members will not be allowed to Chat or Share Screens during Remote Judging Team Interviews.
  • Team Interviews will be limited to 10 minutes.
  • Team Interviews will follow a script based on the Team Interview Rubric.
  • Team members should be prepared to show judges their robot construction and the most creative features of their robot.
• The Engineering Notebook Rubric and Team Interview Rubric are in Judging Documents with the Guide to Judging and Judging Resources.
  • Link to Judging Documents: tinyurl.com/24-RJ-Docs

For additional information, contact LeRoy Nelson at  
    [email protected]  or  310-529-4637

Waitlist

6 teams are on the waitlist for this event.