Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Speedway: Full Volume VIQRC Signature Event (MS Only); Speedway, IN

Date
18-Nov-2023 - 19-Nov-2023 Add to Calendar
Event Code
RE-VIQRC-23-1505
Program
VEX IQ Robotics Competition
Event Type
Tournament
Event Format
In-Person
Field Control System
N/A
Capacity
50
Spots Open
2
Event Region
Indiana
Max Registrations per Organization
8
Early-Bird Registration Opens
29-Jul-2023 12:00 EDT
Standard Registration Opens
12-Aug-2023 12:00 EDT
Registration Deadline
11-Nov-2023 08:00 EST
Payment Deadline
31-Aug-2023 00:23 EDT
Price
$250.00

A maximum of 50% of team registrations can be from any one event region

This event is closed to registration because:
  • This event has reached capacity. Teams on waitlist may still be added.
  • It is past the registration deadline.

General Info

DRIVERS, START YOUR ROBOTS! Welcome to SPEEDWAY: FULL VOLUME, Indiana's VIQRC Signature Event.

The GREATEST SPECTACLE IN ROBOTICS is back at the world-famous Dallara IndyCar Factory in Speedway, Indiana, for the Speedway Signature Event! The Dallara IndyCar Factory is located just minutes away from the Indianapolis Motor Speedway, the biggest spectator sporting venue in the World. Each year, it plays host to the Indianapolis 500, the premier event in IndyCar auto racing.

The 2023 Speedway: Full Volume event will feature the Indy500 racing simulators to give participants the feel of driving 235 miles per hour around the Indianapolis Motor Speedway. 

This event will offer three spots to the 2024 VEX Robotics World Championships in Dallas, Texas:

  • Tournament Champions (x2)
  • Excellence Award

THANK YOU TITLE SPONSORS:

Allegion

"Redefining security, inventing new technology that keeps you safe wherever you are."

Chrysalis Global 

"A business consulting company that walks with you. Don't walk alone."

 

THANK YOU SPONSORS:

GS-JJ, Enamel Pins  

"Higher Quality, Lower Price, 30% OFF", https://www.gs-jj.com/

RoboSource 

"Robotics parts, tools, and more at low prices"


Grade Level: Middle School

Skills Challenge Offered: Yes

Judging Format: Remote Engineering Notebooks

Event Dates & Locations

Date: 18-Nov-2023 - 19-Nov-2023

Venue/Location:
Dallara IndyCar Factory
1201 North Main Street
Speedway, Indiana 46224
United States

Contact Information

You must login to contact this Event Partner

Agenda

Saturday, November 18, 2023

8:00 AM                           Gates Open, Registration, Inspection, and Practices Fields Open

9:30 AM                           Opening Ceremony

10:00 AM                         Drivers to Pit Lane (Drivers Meeting)

10:30 AM - 12:30 PM      Green Flag (Qualifications Matches Begin)

12:30 PM - 1:30 PM        Pit Stop for Lunch

1:30 PM - 4:30 PM          Qualifications Matches

Speedway Challenge

4:00 PM - 7:00 PM          Indy500 Racing Simulators Open

7:00 PM                           Red Flag (Facility Closes)

Sunday, November 19, 2023

8:00 AM                           Gates Open, Practice Fields Open

8:30 AM - 12:15 PM        Qualifications Matches

12:15PM - 1:15 PM         Pit Stop for Lunch

1:15 PM - 3:15 PM          Qualifications Matches

4:00 PM - 5:30 PM          Finals

5:30 PM - 6:00 PM          Awards Ceremony at Dallara Winners Circle

6:00 PM - 7:30 PM          Cleanup and Departure

Volunteer

Signature Events are only made possible by the great volunteers who staff the event. The Speedway Signature Event is no exception; we always aim to have the best staff of volunteers at our event. 

We are currently seeking volunteers in the following areas:

  • Registration
  • Inspection
  • Field Resetters/Field Reset Managers
  • Referees
  • Judges
  • Skills Referees
  • Setup/Teardown

All senior referees and most judges at the Speedway Signature Event hold previous experience from the World Championships, CREATE U.S. Open Championship, various other Signature Events, State/Regional Championships, and local events.

Emergency/Bad Weather Policy

In the event of any emergency or bad weather, we will post updates to Robot Events and email coaches. 

If your arrival will be delayed, please call or text (765) 631-0069 with your team number, and we will do our best to accomodate you. 

Refund and Payment Policies

If the Event Partner cancels the event: A full refund will be given.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend: No refunds will be given.

Payment should be received within three weeks of registration. Teams registered within a month of the event should pay upon registration. Teams who do not meet the payment deadlines will be moved to the waitlist. 

Date: 18-Nov-2023 - 19-Nov-2023
Dallara IndyCar Factory
1201 North Main Street
Speedway, Indiana 46224
United States

Travel Info

This event is held at the Dallara IndyCar Factory, one of the World's premier race car factories. The factory is located in Speedway, Indiana, just minutes away from the Indianapolis Motor Speedway. There are many hotels and restaurants throughout the Town of Speedway. 

Discounted Hotel Blocks

We have secured a limited number of blocks of hotel rooms that are close to Dallara. The following hotels are providing a discount for the attendees of the Speedway. The rates include free cancellation up to a certain date. Most hotels require cancellation 48 hours before arrival in order to receive a full refund. We have not stayed in all of these hotels, so please do your own research on amenities, hotel ratings, and proximity to Dallara in order to ensure you will be happy with your stay.  Most hotel blocks are being held until October 16th. 

La Quinta Inn by Wyndham, 2650 Executive Drive, Indianapolis, IN 46241

Distance from Dallara: 6.3 miles, 10 minutes
Rate: $119+tax
Beds: 2 Queen (Sleeps 4)
Reservation Link: http://www.wyndhamhotels.com/hotels/52857?checkInDate=11/15/2023&checkOutDate=11/21/2023&groupCode=CGVRC1

Webcast

Day 1 - https://www.youtube.com/watch?v=pUWJdsiIuP8

Judging Format

Engineering Notebooks will be reviewed in advance of the event by the Judges.  We believe this will allow the Judges to spend more time with the Notebooks and therefore better reward the awesome effort that teams put into their Notebooks.  We ask that all teams submit their Engineering Notebooks on RobotEvents NO LATER THAN 5:00 PM EST ON THURSDAY, NOVEMBER 9, 2023. * Note - Daylight savings time ends on November 5th *

Team Interviews will be conducted in person in the pits on the days of the event.  All teams will be interviewed at least once, so be prepared to tell us why your robot is great!  Interviews should be around 10 minutes in length, so be sure to practice being concise and impactful.  Some teams may receive second interviews if the Judges need additional information. 

If you have any questions about the judging process, please email the Event Partner and we will try to answer them.

Signature Event Early Bird Policy

  • All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
    • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
      • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
      • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
    • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
      • Note: Modifications to this may be made for events in August and September
    • Standard Registration will open 14 weeks before the event at 12:00PM EST
    • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
      • The Event Partner must be the Primary Contact for the teams they are registering