2024 University of Kansas LEEP Higher VURC; Lawrence, KS
Digital Engineering Notebooks, In-Person Interviews
Our Sponsors
Our Sponsors
- Date
- 23-Nov-2024 Add to Calendar
- Event Code
- RE-VURC-24-5797
- Program
- VEX U Robotics Competition
- Event Type
- Tournament
- Event Format
- In-Person
- Field Control System
- VEXNet Field Control
- Capacity
- 18
- Spots Open
- 9
- Event Region
- Kansas
- Max Registrations per Organization
- 4
- Standard Registration Opens
- 31-May-2024 12:00 EDT
- Registration Deadline
- 8-Nov-2024 12:00 EST
- Payment Deadline
- 1-Nov-2024 16:00 EDT
- Price
- $85.00
General Info
This is a VexU Tournament and will be held at the University of Kansas in Lawrence, KS.
This event is open to all VexU teams from any region. The event will be held in KU's LEEP2 building Saturday afternoon and possibly evening. Each team will receive a minimum 6 qualification matches. We will have at least 2 competition fields and 1 skills field. Which awards qualify for Worlds won't come out until later but Excellence and hopefully Tournament Champions will qualify. If teams are willing to bring and set up a field, they will have one team's registration waived and receive Skills fast passes. Reach out to us ([email protected]) if this interests your organization. Your help with additional fields will lead to a better competition experience for everyone.
It you have any questions, please send them as an email directly to [email protected]. Multiple people are planning different aspects of this event and this shared email will ensure the right person will receive your question.
Additionally, before this event, KU will be hosting a V5RC event. We encourage teams to show up and volunteer at this event as they will have the oppourtunity to see some great robots in action.
Payment: Teams who have not paid by Nov 1st will be moved to the waitlist until payment is received. If your team has issues meeting this deadline, please reach out. Depending on the circumstances, teams may still be able to register and pay after the deadline.
Venue: This event will be hosted in KU's engineering complex (LEEP2). Pictures of the venue are in the image gallery (doesn't load on mobile)
Participation and Consent Form: All participants must complete the consent form online before attending the event.
Waiting List: If this event is full, please add your team to the waitlist. Additionally, if your team wishes to bring more than 4 teams to the event, add your additional teams to the waitlist and we will expand the max organizational limit if there are still empty spots.
Pits: there will be 1 pit room. We ask that parents stay out of these rooms as much as possible as there will be other seating. Each team will have a circular table approximately 7 ft in diameter. Each table will have 3 outlets.
Match queuing: there will be a livestream running to the pit room. Pit rooms are only a 1 minute walk from the fields. Each team will be responsible for making sure that they show up to their matches on time. Plan to show up to the queuing table as soon as it opens to your team. We have a tight schedule to keep and will start matches without teams if they are not there.
Food: teams are welcome to bring their own food to the event. There are vending machines in the venue and there is a small coffee shop that sells items like muffins and sandwiches in addition to drinks. This is run by KU dining services so we can’t guarantee they won’t run out later in the day.
Grade Level: College
Skills Challenge Offered: Yes
Judging Format: Remote Engineering Notebooks
Event Dates & Locations
Date: 23-Nov-2024
Venue/Location:1536 West 15th Street
Lawrence, Kansas 66045
United States
Contact Information
You must login to contact this Event PartnerCode of Conduct
The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.
For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.
Agenda
It's a robotics tournament, so as you well know all times are subject to change. Times are subject to change depending on how many teams register. A final agenda will be published closer to the event.
Saturday 11/23:
11:15 Check in opens, inspection opens, skills challenge opens
12:00 Lunch break (teams may preorder pizzas in advance)
13:00 Check in re-opens, inspection re-opens, skills re-opens
14:00 Inspection closes, skills closes, opening ceremonies and drivers meeting begin
14:30 Skills reopens, qualification matches begin
17:00 Skills closes, qualifications end
17:15 Eliminations begin
18:15 Eliminations end
18:45 Optional celebratory dinner (more details to come)
Volunteer
Events like this can't happen without volunteers. There are roles that require no prior experience and even opportunities for younger students. We can make arrangements for families to volunteer together. If you are interested in any position, please reach out to [email protected]
Food will be provided for all volunteers.
Additionally, if your team is willing to bring and setup a field Friday night, your team will have their registration fee waived and receive skills fast passes. Please reach out via email ( [email protected]) if you are willing to do this.
Emergency/Bad Weather Policy
The event will be cancelled only under extreme circumstances. If this occurs, teams will be notified through email. How we will move forward depends on why the event was cancelled, but we will most likely try to reschedule.
Refund and Payment Policies
If the Event Partner cancels the event:
This will only happen in the event of an emergency or bad weather and we are unable to reschedule. We will provide as close to a full refund as possible in this extremely unlikely event (certain event funds such as the RECF handling fee must be spent before the event occurs and those will not be refunded).
If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:
Once a team has paid for the event, no refund will be given. Teams who do not pay by the payment deadline will be moved to the waitlist and potentially lose their spot. If special arrangements are made for a team to remain registered for the event after the payment deadline, teams will still be expected to pay in full regardless of whether or not that team attends as we will be unlikely to fill the spot on short notice.
Date: 23-Nov-2024
Learned Engineering Expansion Phase 21536 West 15th Street
Lawrence, Kansas 66045
United States
Travel Info
LEEP2 at KU:
https://www.google.com/maps/place/Learned+Engineering+Expansion+Phase+2+(LEEP+2)/@38.956891,-95.2554023,16.75z/data=!4m6!3m5!1s0x87bf6f33e786cd4d:0xc8516558a4b467c7!8m2!3d38.9577439!4d-95.2538317!16s%2Fg%2F11bwqmfq66?entry=ttu
Parking on KU campus is free starting at 17:00 on Friday and all day Saturday if there are no sporting events. There shouldn't be a basketball game this year so teams should be able to park right across the street from the venue. Please make sure that you check the robotevents page and your contact email prior to the event to confirm parking locations.
Webcast
The event will be livestreamed on youtube: https://www.youtube.com/@9MotorGang
The actual link will be posted and shared closer to the time of the event.
Judging Format
All Team Interviews will be conducted in person. Engineering Notebooks will need to be submitted digitally on RobotEvents. If you have any question, reach out to us.
Waitlist
0 teams are on the waitlist for this event.