Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

UT Tyler’s UT-Terly VEX-tacular Final Countdown Competition Agenda

Date: Saturday, Feb 15, 2025
Location: UT Tyler Soules College of Business // 3501 Liberty Ln, Tyler, TX 75701

8:00 AM - 9:00 AM: Venue Setup
- Staff and Volunteers Arrive: Set up competition fields, registration tables, pit areas, and seating arrangements.
- Teams Arrive: Teams can begin unloading and setting up in the designated pit areas.

9:00 AM - 9:30 AM: Team Check-In and Inspection
- Check-In: Teams register at the check-in table and receive their competition materials.
- Robot Inspection: Officials conduct safety and rule compliance checks on all robots. Teams must pass inspection to compete.

9:30 AM - 9:45 AM: Opening Ceremony
- **Welcome Speech**: Introduction by the Event Coordinator and a brief overview of the day's events.
- **National Anthem**: Performance of the national anthem.
- **Introduction of Teams**: Acknowledgment of all participating teams and brief introductions.

9:45 AM - 11:45 AM: Qualification Rounds
- Matches Begin: Teams compete in a series of qualification matches. Matches will be scheduled back-to-back to maximize efficiency.
- Judging Sessions: Teams participate in scheduled judging sessions for awards like Design, Excellence, and more.

11:45 AM - 12:30 PM: Lunch Break
- Lunch for Teams and Volunteers: Lunch orders may be placed at the concession stand prior to 10:00am, or teams may bring their own meals.
- Practice Field Open: Teams can use the practice field during the lunch break for final adjustments.

12:30 PM - 2:00 PM: Qualification Rounds Continue
- Ongoing Matches:  Continuation of the qualification matches.
- Skills Challenges: Teams participate in driver and programming skills challenges if not competing in qualification matches.

2:00 PM - 2:30 PM: Alliance Selection
- Alliance Formation: Top-ranked teams select their alliance partners for the elimination rounds. This process is crucial for the strategy in the final matches.

2:30 PM - 4:30 PM: Elimination Rounds
- **Quarterfinals**: Alliance teams compete in knockout rounds.
- **Semifinals**: Winning alliances advance to the semifinals.
- **Finals**: The top two alliances face off in the final match to determine the champion.

4:30 PM - 5:00 PM: Awards Ceremony
- Recognition of Teams: Presentation of awards for Tournament Champions, Excellence Award, Design Award, Skills Champion, and other special recognitions.
- Closing Remarks: Event Coordinator gives closing remarks and thanks participants, sponsors, and volunteers.

5:00 PM - 6:00 PM: Event Breakdown
- Team Departure: Teams pack up their equipment and depart the venue.
- Volunteer Cleanup: Volunteers assist with dismantling the competition fields and cleaning up the venue.

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**Notes:**
- Pit Area: The pit area will be open all day for teams to work on their robots and prepare for matches.

- Skills Field: Skills will be available until alliance selection.

Voluntario

Join the Team as a VEX Robotics Volunteer!

Do you have a passion for STEM and want to inspire the next generation of engineers and innovators? Volunteer at our upcoming VEX Robotics Competition and be a part of an exciting event where students showcase their creativity, problem-solving skills, and teamwork!

Why Volunteer?

• Inspire Young Minds: Help students develop their skills in robotics, coding, and engineering.

• Gain Experience: Learn about the inner workings of robotics competitions and enhance your own skills in STEM fields.

• Community Engagement: Connect with educators, students, and other volunteers who share your passion for robotics and education.

• Fun & Excitement: Experience the thrill of competition as teams battle it out in a high-energy, tech-driven environment.

Volunteer Roles Available:

• Field Setup: Help set up the competition field and ensure everything is ready for the matches.

• Judging: Assist in evaluating team performances, design processes, and engineering notebooks.

• Refereeing: Oversee matches, enforce rules, and ensure fair play.

• Scorekeeping: Manage scoring systems and help maintain accurate results.

• Team Queuing: Organize and direct teams to their matches, ensuring smooth transitions.

• Registration: Welcome participants, handle check-ins, and provide event information.

Event Details:

Date: Saturday, Nov 23, 2024

Location: Location:  UT Tyler Soule’s College of Business // 3501 Liberty Ln, Tyler, TX 75701

Time Commitment: Shifts are flexible and can be as short as a few hours or the whole day.

How to Sign Up:

Interested in volunteering? Contact Mark Miller ([email protected]) or En-tze Chong ([email protected]). No prior experience is needed—just enthusiasm and a willingness to help!

Join us and make a difference in the future of robotics!

Política de emergencia/mal tiempo

In case of bad weather conditions or possible cancellations please visit the event on Robotevents.com where updates will be posted about the event status as needed. 

Please feel free to contact us by email  ( [email protected] or [email protected] ) if you are going to be late to the event.

Refund and Payment Policies

If the Event Partner cancels the event: 

Refunds will only be made if the event is canceled by UT Tyler. Refunds will not include the $5 processing fee assessed by Robot Events for processing. 

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

If you need to cancel your registration, please do so at least two weeks in advance for a refund. Failure to cancel at least two weeks in advance will result in no refund.

Payment Policy: 

Your payments must be shown in the system as paid by Feb 1, 2025 in order to retain your spot in the competition.  This is to allow the event partner time to find a replacement team.  

Please get on the waiting list if the competition has filled and if any spots become available I will contact you.

Judging Format

Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents. A submission deadline that may be scheduled ahead of the event date.

Waitlist

11 teams are on the waitlist for this event.