Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

2025 Brentwood High School Lonely Hearts V5RC Tournament – Friday, February 14, 2025, and Saturday, Febraury 15, 2025

Agenda

Friday, February 14, 2025

4:00 PM - Doors, Registration, and Practice Fields Open

4:30 PM - Check and Inspection Open

5:00 PM - Skills Challenge Fields Open

8:00 PM - Skills Field Close

8:30 PM - Doors Closed

Saturday, February 15, 2025

7:00 AM - Doors, Registration, and Practice Fields Open

8:00 AM - Check and Inspection Opens

8:00 AM - Hospitality Suite Opens (Coffee and Donuts for Volunteers); Concessions Sales Open                                                                           

8:45 AM - Opening Ceremony

9:00 AM   Event Meeting

9:15 AM - Skills Open and Judging Interviews

9:30 AM - Qualification Matches Begin

11:00 AM   Pre-Arranged Lunch Orders Service Begins

12:00 PM - Lunch - Hospitality Suite: Lunch for Volunteers.

12:45 PM - Qualification Matches Resume (end at 3:20PM) 

2:00 PM - Skills Close

3:45 PM - Alliance Selection

4:15 PM - Elimination Matches

5:30 PM - Closing Ceremony / Awards

Voluntario

Please e-mail robertom@ wcs.edu if you are interested in filling a role at this event.  We will share the Signup Genius link for your consideration

Política de emergencia/mal tiempo

The safety and welfare of event participants is our primary interest.  In case of an emergency or severe inclement weather prediction, the EP will make a prudent decision and provide expedited notification of postponement or cancellation.  In case of postponement, teams will have the opportunity to accept the new date.  If the event is cancelled, all paid event fees received by the EP will be reimbursed.  The EP will coordinate with the REC Foundation to arrange for the reimbursement of team payments still being processed.

Refund and Payment Policies

If the Event Partner cancels the event: 

1)  All team event fees recieved by the event partner will be reimbursed to the organizations that have paid.

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

1)  Early registrants are required to have payment submitted by January 31, 2025 (two weeks before the event).  We will contact coaches of teams that do not have payments in process one week before the deadline to inquire about their status and their interest in participating.

2)  On the deadline, teams that have not made payment arrangements will be transferred to the Waiting List and other teams in the Waiting List notified to inquire their interest in participating.  Our interest is to offer all  available registration slots to those commited to attend.

3) Teams that witdraw before or on January 31, 2025, and whose payment has been received by the EP will be reimburse the event fee less the retained REC Foundation fee.  

4)  Teams withdrawing after January 31, 2025, or not showing up for the event will not be reimbursed.

Health and Safety Policies

The event area will be secured and safety measures are in place.

Teams will not be allowed to enter the field to retrieve their robot. Once their match has been scored, they will drive their robot to the side of the field to retrieve it. The only people allowed access to the field and game objects are officially marked staff.

Date: 14-Feb-2025 - 15-Feb-2025

Información de viaje

Brentwood High School is clearly identifyable in Google Maps and other GPS-based navigation apps.

5304 Murray Lane, Brentwood, TN 37027.

There is ample parking on the site.  The Front Entrance will be clearly marked.

Webcast

The event will not be livestreamed.

Judging Format

• All In-Person Judging - The Team Interviews and Engineering Notebooks will be judged in-person the day of the event. Teams should bring a physical copy of their notebook to submit to the judges

Waitlist

10 teams are on the waitlist for this event.