Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

Wednesday, January 22nd

Tentative Agenda

Thursday, January 23rd 

Tentative Agenda

Voluntario

Be a part of the excitement by joining the team of volunteers who will help in a variety of ways to make this event a success for the students involved!  You can register for an entire day, or just a portion of the day as your schedule permits for most positions.

Lunch is included for all full-day volunteers.

Want to find out more about volunteer roles and expectations? Visit the REC Foundation Knowledge Base at REC Foundation > Volunteers to check out position descriptions and find volunteer training materials.

Please use the following link to register if you would like to help volunteer in some capacity at the Kalahari Classic event this year:

Volunteer Link coming soon!

Política de emergencia/mal tiempo

Teams will be notified 24 hours prior to the event if there is a weather concern for the event.

Refund and Payment Policies

Regardless of whether the Event Partner or the Team cancels: 

Registration fees will not be refunded. 

Webcast

All live streams can be found on the Kalahari Classic YouTube Channel. 

Judging Format

• Digital Engineering Notebook Submissions 
  • Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.
  • The notebook submission deadline is Wednesday, January 8, 2025,  at 11:59 PM EST.
• In Person Team Interviews:
  • Team interviews will be conducted in-person at the event.
  •  All teams will have the opportunity to be interviewed at least once.  Some teams may receive second interviews if the Judges need additional information. 

• Judges will be working in accordance with the Judge Guide, which states that "All teams being judged for an event should be judged in the same format to ensure consistency in the judging experience."   

  Please refer to the Guide to Judging for all judging and Engineering Notebook information, criteria, procedures, rubrics, etc. 

Payment

Registration fees are due within three weeks of registration or by November 1st, 2024, whichever comes first.  Any teams that fail to pay registration or submit a PO within these guidelines will be moved to the waitlist and the spot will be opened up to other teams.  

Hotel Information

Hotel Information

Thank you for choosing the Kalahari Resort. Here is the information for your group to reserve through our online reservations system.

The link is: Kalahari Classic 2025 Hotel Rooms

Once you click on the link you will select attendee and it will take you to the event pricing web page for this event. No passcode required this year!

**Please note, the rooms will be available online until the cutoff date or until the rooms are gone, whichever comes first. Please reach out if you have any issues with reserving your rooms** 

Important Reservation Information

Resort Fee of $24.99 is waived

Standard Run of the House Sleeping rooms will provide four (4) wristbands each day to the nation’s largest indoor water park, additional person in sleeping room at $25.00 each per day. Larger rooms will include a greater amount of wristbands.

Deposit policy for individual reservations: One night (plus tax) at the time the reservation is made. Cancellation policy for individual reservations: 72 hours, or more, prior to arrival to receive full refund less $25.00 processing fee. Less than 72 hours prior to scheduled arrival forfeits entire deposit.

Transportation Information

Concierge service located in Resort Lobby – individual pricing is available to guests to include Cleveland Hopkins Airport and local attractions shuttle.

General Information

Complimentary wireless internet for all guests in the hotel and meeting rooms.
Complimentary on-site, self-parking for all guests
20% off all services at Spa Kalahari for all guests.

Waitlist

2 teams are on the waitlist for this event.