Code of Conduct

The REC Foundation considers the positive, respectful, and ethical conduct of teams to be an essential component of the competition. Participants are expected to behave in a respectful and professional manner, and to operate as student-centered teams with limited adult assistance. This includes all students, teachers, coaches, mentors, parents, and spectators associated with a team.

For more details, please refer to the REC Foundation Code of Conduct and Student-Centered Policy. If you have concerns about compliance with the Code of Conduct, please speak to the Event Partner during the event.

Agenda

The agenda is tentative to change. Check back often to make sure you are updated!

Last Updated: September 04, 2024

All teams will have 1 practice match and 10 qualification matches.

FRIDAY, Feb - 7
10:00 am - Doors Open, Check-in, Inspection, Skills Runs
10:45 am - Pre-Show
11:30 am - Driver Meeting & Opening Ceremony, Followed by Lunch
1:00 pm - Practice Matches Start
3:30 pm - Qualification Matches
6:30 pm - Qualifications End for the Day
7:00 pm - Doors Close

SATURDAY, Feb - 8
7:45 am - Doors Open
8:35 am - Qualifications Resume
12:00 pm - Lunch Break
1:00 pm - Qualifications Resume
4:00 pm - Qualification Break
4:30 pm - Qualifications Resume
6:30 pm - Qualifications Finish for the day, and Doors Close

SUNDAY, Feb - 9
7:00 am - Doors Open
8:15 am - Qualifications Resume
10:00 am - Alliance Selection
11:00 am - Lunch Break
12:30 pm - Eliminations Starts
4:30 pm - Division Finals & Grand Finals
6:00 pm - Competition Reception (Light Cocktail Refreshments for Closing Ceremony, after Grand Finals)
7:00 pm - Calgary Stampede Robot Rodeo Game Reveal & Closing/Awards Ceremony
8:00 pm - Event Finishes, and Cleanup Starts (plan to leave at around this time)

Voluntario

Interested in joining the team?  We are always looking for volunteers to join the crew to help with inspections, run skills, reset fields, or help with match queuing! 

Sign Up Here: https://forms.gle/NJRVtZnBsa1DCfrR8

Volunteers will get a T-Shirt, lanyard, snacks, and free lunch for each day they volunteer for.

Política de emergencia/mal tiempo

In the event of extreme weather and the Alberta Government has deemed activities unsafe, we will cancel the event or change the agenda to account for any lost days. Due to fixed costs for this Signature event, any refunds will be allocated after all event expenses have been taken care of.

Once all expenses are covered (venue, AV, pits, etc.), we will evenly distribute the leftover funds to all teams as refunds (no set amount as it depends on the costs of the event). Refunds will guarantee at least $50 CAD

Calgary is known for its winter weather! Make sure you pack and dress appropriately!

Refund and Payment Policies

If the Event Partner cancels the event: 

Refunds will only be issued if the event is cancelled due to weather or health-related orders from the Alberta Government. Due to fixed costs for this Signature event, any refunds will be allocated after all event expenses have been taken care of.

Once all expenses are covered (venue, AV, pits, etc.), we will evenly distribute the leftover funds to all teams as refunds (no set amount as it depends on the costs of the event). Refunds will guarantee at least $50 CAD

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Once a team has paid the registration fees for the event, there will be no refunds

Health and Safety Policies

Restrictions are subject to change based on the Alberta Government. If any updates happen, we will assess accordingly and provide you with an update as soon as possible.

We will NOT require proof of vaccination.

All students under the age of 18 will NOT be required to show proof of vaccination.

All coaches, staff, volunteers, and audience members are NOT required to show proof of vaccination.

Facemasks are not mandatory.

Date: 7-Feb-2025 - 9-Feb-2025

Información de viaje

Venue Location

The Venue for the event is the BMO Centre, Halls B & C

20 Roundup Way SE, Calgary, AB T2G 2W1

Parking

Parking can be found right next to the venue. It is $15 CAD for full-day parking with multi-entry

Hotels

We strongly recommend booking with us because our partner hotels will have an arena for teams to use/scrim in their conference room.

Furthermore, each hotel will have complimentary shuttles to and from the venue and the hotels.

Sandman Hotel ($115 CAD / Night): https://reservations.sandmanhotels.com/113056?groupID=4424015

Use Code: 2502MECHAM_001

Ramada Hotel ($115 CAD / Night): https://www.wyndhamhotels.com/ramada/calgary-alberta/ramada-plaza-calgary-downtown/overview?checkInDate=02/05/2025&checkOutDate=02/10/2025&groupCode=020525WES

Webcast

All webcasts will be available on our website: mechamayhem.ca/stream

Judging Format

The judging format is tentative to change.

All Team Interviews will be conducted in person. Engineering Notebooks will need to be submitted digitally on RobotEvents.

Engineering Notebook

ALL teams are strongly encouraged to submit a digital engineering notebook.  These will be reviewed via a digital copy you can submit to your Team Account on RobotEvents.com. These are due by Jan 17, 11:59 PM MST.

Physical Engineering Notebooks will NOT be accepted.

Payment

Since RobotEvents cannot accept payment for Canadian events, we have several payment options.

ALL PAYMENTS MUST BE RECEIVED 2 WEEKS AFTER REGISTRATION, OR ELSE YOU WILL BE MOVED TO THE WAITLIST

Interac E-Transfer

Please E-Transfer to the email address: [email protected]. Please list your team number in the notes of the payment. 

Online Payment

Please click here for the online payment link. (Make sure you select the correct quantity if you are registering multiple teams)

Note: Please change the contribution from default 10% or 15% to other, and enter $0.

For alternative payment methods, please check the payment tab on RobotEvents.

Mail-In Cheque

Please send the cheque to the following address (Addressed to Western Mechatronics Association):

Western Mechatronics

820 10 St SW Unit 3

Calgary, Alberta, Canada

T2P 2X1

Signature Event Early Bird Policy

• All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
  • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
    • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
    • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
  • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
    • Note: Modifications to this may be made for events in August and September
  • Standard Registration will open 14 weeks before the event at 12:00PM EST
  • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
    • The Event Partner must be the Primary Contact for the teams they are registering

Waitlist

0 teams are on the waitlist for this event.