Robotics Education & Competition Foundation
Inspiring students, one robot at a time.

Sugar Rush VRC Signature Event (HS Only)

Datum
15-Dec-2023 - 16-Dec-2023 Add to Calendar
Veranstaltungscode
RE-VRC-23-1486
Programm
VEX V5 Robotics Competition
Veranstaltungsart
Tournament
Event Format
In-Person
Field Control System
Smart Field Control
Kapazität
80
Verfügbare plätze
2
Event Region
Pennsylvania - East
Max Registrations per Organization
6
Early-Bird Registration Opens
23-Aug-2023 12:00 EDT
Standard Registration Opens
6-Sep-2023 12:00 EDT
Registration Deadline
18-Nov-2023 12:00 EST
Payment Deadline
15-Sep-2023 13:00 EDT
Preis
$400.00

A maximum of 50% of team registrations can be from any one event region

Region Maximum % # Spots Allowed # Spots Remaining
Pennsylvania - East 50% 40 23
This event is closed to registration because:
  • This event has reached capacity. Teams on waitlist may still be added.
  • It is past the registration deadline.

Allgemeine information

Welcome to Sugar Rush VRC Signature Event at the Hershey Lodge in Hershey, PA!

Get ready for the sweetest signature event of the season!  Hershey The Sweetest Place On Earth®!   We will contact your team with additional details in early November.     

Hotel Information

Thank you for choosing the Hershey Lodge.  When you register your team for the event, you will receive an registration confirmation email which will include a link & phone number to make hotel reservations.   **Please note, the rooms will be available online at the discounted rate until September 14, 2023 or until the rooms are gone, whichever comes first.  Please reach out if you have any issues with reserving your rooms**   There is a 2 night minimum requirement, you must stay Friday and Saturday night, Thursday is optional. 

Thursday, December 14th
$239 plus tax per night for a double (sleeps 4 guests) or king (sleeps 2 guests)

Friday, December 15th
$239 plus tax per night for a double (sleeps 4 guests) or king (sleeps 2 guests)

Saturday, December 16th
$239 plus tax per night for a double (sleeps 4 guests) or king (sleeps 2 guests)

Hotel Benefits

- Complimentary self parking
- Complimentary guest room internet access - for all overnight guests
- Complimentary admission to Hershey Gardens **featuring an $8 million dollar indoor butterfly atrium** 
- Complimentary admission to the Hershey Story Museum (Savings of $30 per person) - for all overnight guests
- Complimentary access to Hershey's Water Works (30,000 sq. ft. indoor water complex), state of the art fitness center, tennis, basketball and 18-hole miniature golf (tennis, basketball and mini golf all weather permitting) 
- Complimentary round-trip shuttle service to/from Hershey Park, Hershey's Chocolate World and the Hershey Gardens (Savings of $20 per vehicle)
- No resort fees 
- Complimentary access to Hershey Lodge Recreation hosted daily events onsite at the Hershey Lodge (ex. chocolate bingo, family scavenger hunt, holiday theme craft activity, Hershey product character appearances, etc.) - each family will be provided with a daily listing of scheduled activities upon arrival in December 
- Complimentary "Welcome to Hershey" chocolate bar upon arrival - 1 per person for all overnight guests. 

Hershey Park Christmas Candylane

Hershey Park & Sweet Lights are open for Christmas!  https://www.hersheypark.com/explore-the-park/christmas.php    The park opens at 2:00 PM and closes at 10:00 PM.  Free shuttles from the hotel will be available right after the awards ceremony to Hershey Park and Hershey's Chocolate World.  You can also drive over, which will take you about 5 min, but you will have to pay for parking.   Tickets for Hershey Park are $44.95 plus a $2.99 processing fee.  This is a 48% savings over the standard ticket prices.   Park tickets will be available for purchase from December 8th - 18th.  Hershey Sweet Lights - Drive through 2 miles of wooded trails, enjoy nearly 600 illuminated, animated displays and listen to a custom-made holiday radio station on your drive.   Tickets for Sweet Lights are $26.00 plus a $2.99 processing fee.   To purchase tickets, go to: https://tickets.hersheypa.com/Storefront/Account/GroupSalesLogin.aspx?CG=HPCORP&C=CORPTKTS  and enter the following company code: 82886279.   Under the documents tab you will find a Hershey Park Ticket Information document which has additional details.    You can also purchase discounted parking, food and drink packages!    

Heshey Lodge Convention Space

The main event will take place at the Great American Hall - 30,000+ square feet of space.  https://www.hersheymeetings.com/properties/hershey-lodge/floor-plans/   Hershey Lodge will be providing free water and candy stations throughout the event space!


Klassenstufe: High School

Herausforderung der roboterfähigkeiten: Ja

Judging Format: All In-Person Judging

Event Dates & Locations

Datum: 15-Dec-2023 - 16-Dec-2023

Veranstaltungs-/austragungsort:
Hershey Lodge
325 University Drive
Hershey, Pennsylvania 17033
United States

Kontaktdaten

You must login to contact this Event Partner

Agenda

Friday, December 15th, 2023

12:00 PM - Check In, Inspection, Practice Fields & Pits Open

1:30 PM - Opening Ceremony & Event Meeting

2:30 PM - Qualification Matches and Skills Open

9:30 PM - Qualification Matches End and Skills Close

10:00 PM - Practice Fields & Doors Close

 

Saturday, December 16th, 2023

7:30 AM - Doors & Practice Fields Open

8:00 AM - Qualification Matches and Skills Open

11:30 AM - Qualification Matches End and Skills Close

11:45 AM - Alliance Selection

1:00 PM - Eliminations

3:00 PM - Awards

3:30 PM - Doors Close & Shuttle to Hershey Park & Hershey's Chocolate World

Sich freiwillig melden

Our Volunteer Form has gone live! We request that anyone interested in volunteering at the event fill out this form. By completing the form, this will allow us to plan positions internally. We will reach out prior to the event to confrm your assignment!

https://forms.gle/jLc6rFeH13zNPbbR6

Richtlinie für not-/schlechtwettersituationen

Teams will be notified 24 hours prior to the event if there is a weather concern for the event.

Refund and Payment Policies

If the Event Partner cancels the event: 

No refunds will be made.  

If a Coach/Mentor completes registration for the event then chooses to withdraw or not attend:

Due to the high expense for the event, registration fees are non-refundable. 

The event registration fee must be paid within two weeks of registration. Teams that are added to the event from the waitlist, are required to pay for the event registration fee within 1 week.   Teams registering less than two weeks before the registration deadline must pay at the time of registration.   Any team that fails to pay for their registration within these guidelines, will be moved to the waitlist and the spot will be opened up to other teams.

Date: 15-Dec-2023 - 16-Dec-2023
Hershey Lodge
325 University Drive
Hershey, Pennsylvania 17033
United States

Reiseinformationen

Please review the hotel website for directions.   https://www.hersheylodge.com/contact.php

The closest airport in Harrisburg International Airport  https://www.flyhia.com/   It's approximately a 15 min drive to the venue

 

Webcast

Friday (Day 1) Live Stream

Saturday (Day 2) Live Stream

*STREAM LINK FOR DAY 2 AFTER 9AM* 

We will be live throughout the event! We will also be posting match videos after the event.

Judging Format

Digital Engineering Notebook Submissions / In Person Team Interviews: Team interviews will be conducted in-person at the event. Engineering notebooks will be submitted digitally for evaluation via a link found within the "My Account" panel of the team contact on RobotEvents.  The notebook submission deadline is Friday, December 8, 2023 at 11:59 PM EST.  

Payment

Due to the high expense for the event, registration fees are non-refundable.  The event registration fee must be paid within two weeks of registration. Teams that are added to the event from the waitlist, are required to pay for the event registration fee within 1 week.   Teams registering less than two weeks before the registration deadline must pay at the time of registration.   Any team that fails to pay for their registration within these guidelines, will be moved to the waitlist and the spot will be opened up to other teams.

Signature Event Early Bird Policy

  • All Signature Events will have a specific Early Bird Registration that is independent of all local/regional Early Bird systems
    • Each team starts the season with three (3) opportunities to register during the Signature Event Early-Bird period
      • An opportunity is taken away each time the team registers for a Signature Event, whether during the Signature Event Early-Bird period or Standard period
      • A Signature Event Early-Bird opportunity is not taken away if a team registers for a tournament hosted by their school or organization (where the team’s coach is the Event Partner)
    • Early Bird Registration will open 16 weeks before the event at 12:00PM EST
      • Note: Modifications to this may be made for events in August and September
    • Standard Registration will open 14 weeks before the event at 12:00PM EST
    • An Event Partner may register their own teams to their Signature Event during Signature Event Early Bird Registration no matter how many other Signature Events they are already registered for  
      • The Event Partner must be the Primary Contact for the teams they are registering

Event Swag

Sugar Rush T-Shirts and Hoodies are available for pre-sale! Please order here. Deadline is end of day on Sunday, November 26th!

 

 

 

 

 

 

 

 

 

 

 

Hershey Park Tickets Information

Hershey Park Tickets Information

 

Hershey Sweet Lights Information

Hershey Sweet Lights Information

 

Hershey Lodge Code of Conduct

Hershey Lodge Code of Conduct